<p><strong>Receptionist / Administrative & Accounting Assistant</strong></p><p><em>Albany, NY – Onsite | Temp-to-Hire</em></p><p>Our client in Albany is looking for a reliable and organized Receptionist/Administrative & Accounting Assistant for a temp-to-hire role. This position supports a mission-focused organization and offers strong long-term potential.</p><p><br></p><p><strong>What You’ll Do</strong></p><p>• Welcome visitors, staff, and vendors and manage all front-desk activity</p><p> • Answer and route calls on a multi-line phone system and maintain accurate call logs</p><p> • Handle general inquiries and share basic information about the organization</p><p> • Sort, distribute, and track mail, packages, and electronic faxes</p><p> • Assist with membership data entry and maintain updated records</p><p> • Help schedule travel and hotel reservations and update related calendars and lists</p><p> • Provide clerical support for meetings, including preparing materials, taking notes, and coordinating sign-ins</p><p> • Assist with preparing correspondence, reports, packets, and other documents</p><p> • Coordinate maintenance requests and service calls for office equipment and building needs</p><p> • Order and maintain office supplies</p><p> • Support administrative and accounting tasks as needed</p><p> • Serve as backup to other administrative staff and assist board members or team members when requested</p><p><br></p><p>This role is best suited for someone who is professional, trustworthy, comfortable with confidential information, and ready to jump into a busy office environment.</p>
<p><strong>About the Role</strong></p><p>We are hiring for our client in Latham, NY, seeking a hands-on <strong>Office Manager / Bookkeeper</strong> to support a small, fast-paced office. This key position combines bookkeeping, HR support, administrative coordination, and daily operational assistance. The role requires someone detail-oriented, flexible, and able to work independently while supporting a small team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting & Bookkeeping (Primary Function)</strong></p><ul><li>Manage high-volume QuickBooks Desktop accounting.</li><li>Process accounts payable/receivable, invoicing, billing, and collections follow-up.</li><li>Prepare and print checks, complete bank deposits (3–5 days/week).</li><li>Complete journal entries, bank reconciliations, and bank requisitions.</li><li>Support payroll and prepare certified labor reports.</li><li>Assist with construction billing applications (experience a plus).</li></ul><p><strong>Office Management & Administrative Support</strong></p><ul><li>Answer phones, take detailed messages, and provide excellent client interaction.</li><li>Support operations and scheduling for service jobs ranging from 2 hours to multiple days.</li><li>Handle company cards, receipts, and expense documentation.</li><li>Provide general administrative support for the office team.</li></ul><p><strong>HR & Employee Support</strong></p><ul><li>Track hours and assist with payroll-related entries.</li><li>Prepare new hire packets and assist with benefits coordination.</li><li>Maintain organized employee files and support basic HR processes.</li></ul>
<p>We are looking for detail-oriented, Part-Time, Office Manager to join our client's team outside of Schenectady, New York. In this long-term, contract to hire position, you will play a vital role in supporting certified payroll functions, assisting in accounts payable and accounts receivable management, and office administrative tasks. This is a great opportunity for an organized individual with hands-on experience in QuickBooks and bookkeeping to contribute to a collaborative work environment. Have experience working in the construction industry would be a huge plus!</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records by entering data into QuickBooks and ensuring all transactions are properly recorded.</p><p>• Assist in accounts payable and accounts receivable processes, ensuring timely and accurate payments and collections.</p><p>• Provide payroll support, including processing weekly payroll using systems ADP and QuickBooks to manage certified payroll as required.</p><p>• Assist with administrative tasks related to financial and office operations.</p><p>• Monitor and verify financial data to ensure compliance with company policies and regulations.</p><p>• Collaborate with team members to address and resolve any discrepancies in financial records.</p><p>• Produce accurate financial reports and summaries as needed by the management team.</p><p>• Maintain organized and up-to-date documentation for all financial transactions.</p><p><br></p><p>Please reach out to Mary Christman or Gabrielle Maisonet at 518-462-1430 to learn more. We look forward to speaking with you!</p>
<p>We are looking for a detail-oriented Office Manager to join our team in Latham, New York. Seeking a highly organized and detail-oriented Office Manager to support our small but busy office. This role is central to our daily operations and focuses heavily on accounting tasks through QuickBooks Desktop, along with general administrative support. The ideal candidate is meticulous, flexible, and eager to learn—someone who thrives in a close-knit environment and can work both independently and collaboratively.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform daily accounting tasks using QuickBooks Desktop, including invoicing, billing, printing checks, and certified payroll</li><li>Prepare journal entries and manage bank reconciliations</li><li>Assist with AIA construction billing and applications (strongly preferred)</li><li>Support payroll and other financial recordkeeping as needed</li><li>Provide phone coverage, take accurate and detailed messages, and communicate effectively with clients</li><li>Support 3 operational staff members with administrative needs</li><li>Assist with general office duties to ensure smooth daily operations</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Albany, New York. In this long-term contract position, you will play a vital role in supporting daily office operations and ensuring efficient workflow across various administrative tasks. The ideal candidate will excel in organizational skills and possess a proactive approach to managing correspondence, scheduling, and clerical responsibilities.<br><br>Responsibilities:<br>• Organize and distribute incoming and outgoing mail, ensuring all correspondence is accurately formatted and filed as needed.<br>• Prepare official documents for review and signature, maintaining consistent use of office letterhead and standards.<br>• Provide clerical support for staff, including tasks such as scanning, photocopying, and filing.<br>• Manage travel arrangements, including preparing forms, maintaining logs, and coordinating approval processes.<br>• Schedule and coordinate appointments, meetings, and webinars using platforms like Zoom or Teams.<br>• Maintain and implement office policies to ensure smooth daily operations while resolving minor operational issues.<br>• Track and follow up on ongoing projects to ensure timely completion and efficient information flow.<br>• Serve as a point of contact for organizing and expediting office procedures and communication.<br>• Support the Executive Director and team with administrative needs, prioritizing tasks to meet deadlines.
<p>An independent wealth management firm with $500+ AUM is seeking a Tax Director/Manager to join their growing firm. In this role you will work in conjunction with the wealth management team to provide comprehensive tax and financial planning to the firm's clients. </p>
<p><strong>Overview</strong></p><p>Our client is seeking a detail-oriented Payroll Administrator to support full-cycle payroll processing for their organization. This role ensures accurate and timely payroll execution while maintaining strict compliance with federal, state, and local regulations. The Payroll Administrator works closely with departmental payroll contacts, maintains accurate records, and supports the overall fiscal operations of the organization. Confidentiality and accuracy are essential. This role typically does not involve supervisory responsibilities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process payroll information, timecards, and adjustments received from multiple departments.</li><li>Review and verify accuracy of payroll forms, personnel changes, and supporting documentation.</li><li>Reconcile weekly payroll reports against system-generated data to ensure accuracy.</li><li>Maintain and monitor garnishment records and related deductions.</li><li>Enter, update, and retrieve payroll and employee information within an automated payroll/HRIS system.</li><li>Input payroll transactions, including earnings, deductions, and accrued benefits.</li><li>Run final payroll after verifying all data and generate checks or direct deposit files.</li><li>Sort, distribute, or coordinate delivery of payroll checks as needed.</li><li>Prepare and submit all required payroll reports for internal and external use.</li><li>Manage all payroll deductions and ensure timely submissions to appropriate agencies.</li><li>Perform related payroll and administrative tasks as needed to support the finance team.</li></ul>
<p>Boutique tax services company is seeking a Tax Analyst / Manager to join its growing team. Responsibilities include: provide preparation and review services for high net worth clients; tax return quality assessment services; consulting services to other tax prep businesses; teaching best practices on tax compliance, research, content development and training; and other special projects as assigned. This is a remote work opportunity.</p><p><br></p>
<p>The Accounts Payable Manager leads the strategic and operational functions of the accounts payable department, supporting all Client campuses with efficient payment processing, regulatory compliance, and team leadership. This role is responsible for managing the full lifecycle of accounts payable activities, including invoice processing, vendor relations, disbursements, and financial close support. The manager will drive process improvements, ensure adherence to internal controls, and foster a collaborative environment across departments and with external suppliers.</p><p>This position plays a key role in maintaining financial integrity and service excellence, while ensuring that all transactions are executed accurately, timely, and in alignment with organizational policies and healthcare regulations.</p><p><br></p><p><strong>Job Responsibilities</strong></p><ul><li>Lead and oversee all accounts payable operations, ensuring timely and accurate processing of invoices, reimbursements, refunds, credits, and related transactions.</li><li>Manage the matching of invoices to purchase orders and receiving documentation, leveraging efficient methodologies and systems.</li><li>Oversee disbursement activities and coordinate cash allocations in alignment with Treasury guidance, including collaboration with IT and banking partners for system integrations.</li><li>Recruit, train, supervise, and mentor AP staff, including remote team members, promoting accountability, cross-training, and succession planning.</li><li>Enforce compliance with internal policies, procedures, and applicable regulations, ensuring proper documentation and approvals for all transactions.</li><li>Identify opportunities for cost savings and rebate optimization through payment timing and methodology.</li><li>Build and maintain strong relationships with suppliers, resolving invoice and payment discrepancies, and conducting regular statement reconciliations.</li><li>Collaborate with Purchasing, Finance, Treasury, Data Integrity, and Receiving departments to streamline workflows and improve payment processes.</li><li>Maintain accurate supplier records and enforce controls for validating payment remittance details.</li><li>Guide suppliers through onboarding and electronic invoice submission processes.</li><li>Develop and distribute reports to monitor AP performance, identify trends, and flag issues such as unprocessed invoices or exceptions.</li><li>Track and analyze key performance indicators (KPIs), recommending and implementing process improvements as needed.</li><li>Lead month-end and year-end close activities, including 1099 filings and reconciliation tasks.</li><li>Identify and recover unclaimed funds for the organization.</li><li>Contribute to the development of departmental policies, procedures, goals, and mission.</li><li>Manage document retention and ensure accessibility of records for audits and compliance.</li><li>Provide cross-functional support and coverage for team members to maintain continuity and service excellence.</li><li>Perform other duties and participate in special projects as assigned.</li></ul><p>If you're interested in learning more or feel this could be a great opportunity for you, please reach out to Gabrielle Maisonet or Mary Christman at 518-462-1430. We look forward to hearing from you!</p>
<p><strong>Fortune Firm: Accounting Manager - Technical Accounting.</strong></p><p> </p><p>Our client a brand name firm located in Litchfield County is expanding their accounting team. This position reports to the CFO and leads a team of five accountants. The broad position is responsible for managing the hands-on accounting team, producing the financials, technical accounting research, assisting the auditors, and partnering with the business heads to assist with their budgeting. The firm is known for a professional, positive, collegial environment, excellent benefits, and a true work / life balance.</p><p><br></p>
We are looking for a detail-oriented and personable Receptionist to join our team on a Contract basis in Cohoes, New York. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and well-organized reception area. Your responsibilities will include administrative support, visitor management, and facility coordination, contributing to the overall efficiency of the workplace.<br><br>Responsibilities:<br>• Welcome and assist guests, clients, and employees, creating a positive experience upon their arrival.<br>• Coordinate visitor registration with lobby security and notify hosts of arrivals.<br>• Maintain a clean and organized reception area by following established procedures and standards.<br>• Manage meeting room bookings, including setup arrangements and communication with the Conference Center Coordinator.<br>• Assist in setting up and breaking down meeting rooms while providing preliminary IT support as needed.<br>• Provide general administrative services such as copying, printing, and arranging courier shipments.<br>• Support mailroom operations under the direction of the Mailroom Manager.<br>• Document and communicate actions, discrepancies, and ongoing requirements to ensure team continuity.<br>• Deliver exceptional customer service with attention to detail and responsiveness.<br>• Handle additional facility management tasks as assigned by the manager or team.
We are looking for a dedicated Accounts Payable Clerk to join our team in Albany, New York. The ideal candidate will have a keen eye for detail and a strong understanding of accounts payable processes, particularly within project-driven or construction environments. This role will focus on ensuring accurate financial records, maintaining vendor relationships, and supporting job cost management.<br><br>Responsibilities:<br>• Process vendor invoices with accuracy, ensuring they are properly allocated to the appropriate jobs and commitments.<br>• Identify and resolve any discrepancies, including commitment variances and budget overages, in collaboration with relevant stakeholders.<br>• Generate and review monthly accounts payable aging reports for management approval.<br>• Coordinate and execute monthly check runs, ensuring timely payments with proper authorization.<br>• Reconcile vendor statements on a monthly basis to ensure all expenses are recorded in the appropriate accounting period.<br>• Support the tracking of job costs and commitments to maintain accurate financial reporting.<br>• Collaborate with project managers and internal departments to address any accounts payable concerns.<br>• Maintain organized records of invoices, payments, and relevant documentation for audit purposes.
We are looking for a proactive and personable Tax Administrative Assistant to join our team in Troy, New York. This Contract to Permanent position offers an excellent opportunity to work closely with clients during tax season while contributing to a dynamic environment. If you have experience in the financial field, strong technical skills, and exceptional people skills, we invite you to apply for this role.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients, providing a welcoming and detail-oriented experience.<br>• Assist with the preparation and processing of individual tax forms, including 1099s and other relevant documents.<br>• Utilize CRM systems to manage client information and ensure accurate record-keeping.<br>• Support tax advisors with administrative tasks and documentation during tax season.<br>• Maintain a thorough understanding of tax regulations and deadlines to ensure compliance.<br>• Coordinate schedules and communicate effectively with clients about appointments and deadlines.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Adapt to late working hours during peak tax season to meet client needs.<br>• Stay informed about industry trends and forward-thinking practices within the financial field.<br>• Assist in the transition of office operations as ownership changes within the company.
<p><strong>Summary:</strong></p><p>We are seeking a detail-oriented and motivated<strong> Accounting Assistant</strong> to support a busy finance department. This role will assist with the development and implementation of goals and priorities related to financial management, budgeting, accounting, purchasing, and payroll in accordance with company policies and standard accounting practices.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain general and subsidiary ledgers, accounts receivable, accounts payable, revenue distribution, depreciation, cost, operating expenses, and insurance records.</li><li>Verify and ensure accuracy of general ledger coding; enter accounts receivable and payable invoices.</li><li>Prepare accounts payable check runs.</li><li>Assist with monthly cost analyses and departmental variance reporting.</li><li>Prepare and perform (or assist with) event settlements and sponsor contracts.</li><li>Support internal and external audit processes.</li><li>Perform additional accounting duties and projects as assigned.</li></ul>
<p>We are seeking an experienced <strong>Director of Clinical Partnerships & Operations</strong> to lead the development and management of <strong>clinical sites</strong>, <strong>healthcare partnerships</strong>, and <strong>compliance programs</strong> for a growing organization in the <strong>nursing and health sciences education</strong> space. This role is critical in ensuring students have access to <strong>high-quality clinical experiences</strong> while maintaining <strong>regulatory compliance</strong>.</p><p><br></p><p>For immediate consideration, please contact Carmen Warga in our Albany, NY office.</p><p><strong>Key Responsibilities</strong></p><ul><li>Build and maintain <strong>clinical site agreements</strong> with hospitals, skilled nursing facilities, and healthcare organizations.</li><li>Develop and manage <strong>strategic partnerships</strong> to support nursing and allied health programs.</li><li>Ensure <strong>healthcare compliance</strong> with state, federal, and accreditation standards.</li><li>Represent the organization at <strong>healthcare conferences</strong>, networking events, and partner meetings.</li><li>Oversee <strong>student health record compliance</strong> and onboarding for clinical rotations.</li><li>Serve as a liaison between <strong>academic leadership</strong> and <strong>clinical partners</strong> to resolve issues and enhance student experiences.</li></ul>
<p>Our client in Dalton, MA is seeking a dedicated Staff Accountant to join their growing team. This is an excellent opportunity for finance professionals looking to advance their career in a collaborative and supportive environment. This role is essential in ensuring accurate and efficient accounting operations, including cost and fixed asset management. The ideal candidate is a proactive problem solver with strong technical skills and a commitment to accuracy.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare journal entries, account reconciliations, and financial statements in accordance with GAAP</li><li>Support month-end, quarter-end, and year-end close processes</li><li>Process accounts payable (AP) and accounts receivable (AR) transactions and assist with vendor/client inquiries</li><li>Analyze general ledger accounts to ensure accuracy and resolve discrepancies</li><li>Assist with budgeting, forecasting, and variance analysis</li><li>Support audit preparation and collaborate with external auditors as needed</li><li>Maintain documentation for accounting procedures and internal controls</li><li>Assist in implementing new accounting policies and process improvements</li><li>Collaborate cross-functionally with internal departments to support business initiatives</li><li>Respond promptly to ad hoc requests and special projects from management</li></ul><p><br></p><p><br></p>
<p>Robert Half is partnering with a growing and well‑established organization to identify a Senior Staff Accountant for a full‑time, direct‑hire position. This is an excellent opportunity for an accounting professional who thrives in a dynamic environment, enjoys taking ownership of core financial processes, and is looking to advance within a supportive and collaborative team.</p><p><br></p><p>As a Senior Staff Accountant, you will play a key role in the day‑to‑day accounting operations and month‑end close activities. You’ll work closely with leadership across finance and operations, ensuring accuracy, timeliness, and compliance in all financial reporting. This position is ideal for someone who is detail‑oriented, proactive, and eager to contribute to process improvements as the company continues to scale.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><p>• Prepare and review journal entries, account reconciliations, and supporting schedules</p><p>• Participate in month‑end, quarter‑end, and year‑end close processes</p><p>• Assist with financial statement preparation in accordance with GAAP</p><p>• Analyze variances and provide insights to management</p><p>• Support budgeting and forecasting activities</p><p>• Maintain and improve internal controls and accounting procedures</p><p>• Assist with audits, including preparing documentation and liaising with external auditors</p><p>• Collaborate cross‑functionally to resolve accounting issues and support business initiatives</p><p>• Participate in special projects, system enhancements, and process optimization efforts</p><p><br></p><p><strong><u>Salary and Benefits: </u></strong>The salary range for this position is $70,000-$85,000, with a discretional bonus at year end. Benefits include MDV insurances, generous PTO, and a 401k with a company match.</p>
<p><strong>Overview:</strong></p><p>We are seeking a detail-oriented and reliable <strong>Accounts Receivable Clerk</strong> to join our clients accounting team on a temporary basis. The ideal candidate will bring strong communication skills, a positive and professional attitude, and experience managing receivables or collections in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process customer payments, apply cash receipts, and reconcile accounts</li><li>Monitor aging reports and follow up on overdue invoices</li><li>Communicate with clients to resolve billing or payment discrepancies</li><li>Prepare AR reports and assist with month-end close activities</li><li>Collaborate with accounting and operations teams to ensure timely and accurate receivable management</li><li>Maintain organized records and documentation for all AR transactions</li></ul>
<p><strong>Position Summary:</strong> Our client seeks an experienced Bookkeeper to support all aspects of their accounting department, reporting directly to the Financial Controller. This is an excellent opportunity for detail-oriented professionals looking to manage a diverse workload within a dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable transactions</li><li>Prepare financial reports and reconcile accounts as directed</li><li>Participate in month-end and year-end closing tasks per management instruction</li><li>Communicate professionally with customers and vendors regarding billing matters</li><li>Assist with general administrative tasks as needed</li><li>Perform accounting clerical duties, including filing, scanning, document uploads, and organizing year-end files for storage</li><li><strong>Why Work With Our Client?</strong> This role offers the chance to take ownership of core accounting processes, collaborate with a supportive finance team, and contribute</li></ul><p><br></p>
<p>We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
<p><strong>About the Role</strong></p><p>We are seeking an Full Charge Bookkeeper to join our client’s team in Albany, NY on a temp-to-hire basis. This position plays a key role in maintaining accurate financial records, supporting daily banking functions, and assisting with audits, reconciliations, and general ledger activity.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily bank reconciliations for a multi-entity structure and resolve discrepancies</li><li>Process daily bank transfers, approve ACH withdrawals/positive pay, and monitor all bank activity</li><li>Complete daily deposits and apply payments to invoices</li><li>Handle outgoing/incoming wire transactions and verify wiring instructions</li><li>Coordinate with internal teams to ensure timely recording of checks</li><li>Track and process weekly accounts payable</li><li>Review open accounts receivable and rebill monthly</li><li>Administer escrow refunds and tax payments</li><li>Review outstanding checks weekly and communicate open items to offices</li><li>Prepare monthly general ledger journal entries in QuickBooks</li><li>Assist with workpaper preparation and credit card reconciliations</li><li>Maintain spreadsheets for bank allocations and assist with opening new escrow sub-accounts</li><li>Support internal audits and weekly reports</li><li>Assist with year-end close and external audit activities</li></ul>
<p>Our client in Schenectady is seeking a detail-oriented Accounting Associate to support their accounting team and provide excellent customer service. This role involves a blend of transactional accounting work, collections support, and client communication. It’s a great opportunity for someone looking to grow their accounting career in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide customer service support via phone and email (inbound and outbound).</li><li>Respond to client inquiries, including sending weekly EFT balances and generating requested reports.</li><li>Enter and update accounts receivable transactions and adjustments.</li><li>Make collection calls and prepare collection letters for past-due accounts.</li><li>Assist in preparing documentation for collections and customer review.</li><li>Compile and submit weekly reports for internal review and audit.</li><li>Ensure strict adherence to departmental and client-specific deadlines.</li><li>Perform other duties as assigned.</li></ul><p><strong>Interested in learning more?</strong></p><p>Call Gabrielle Maisonet or Mary Christman at 518-462-1430 to hear more about this opportunity. We can't wait to connect with you!</p>
We are looking for a detail-oriented Inventory Clerk to support inventory tracking and data entry efforts on a contract basis. This role is based in Niskayuna, New York, and offers a great opportunity to contribute to asset management processes. Ideal candidates will have experience in inventory counting and data organization.<br><br>Responsibilities:<br>• Conduct accurate inventory counts and verify physical assets against records.<br>• Tag and label inventory items to ensure proper identification and tracking.<br>• Enter inventory data into Excel spreadsheets with attention to detail and accuracy.<br>• Collaborate with team members to complete inventory tasks within specified timelines.<br>• Maintain organized records of inventory tags and updates.<br>• Ensure compliance with established inventory procedures and guidelines.<br>• Identify and report discrepancies between physical inventory and records.<br>• Assist in the preparation of inventory reports as needed.
<p>Niche consulting practice is seeking a Client Benefits Analyst to join a growing team. This position will work with the following areas: asset liability management ; insurance ; risk ; nonqualified benefit programs ; client asset management strategies ; client reports ; various other benefit related items. This is a very stable employer with little to no turnover. This position reports to the Regional VP. </p>
<p>Our client is seeking an accounting assistant to support the agency and handle everyday accounting operations in order to assist the controller.</p><p><br></p><ul><li>Perform daily bank reconciliations for a multi-entity environment, including reviewing prior-day bank reports, comparing them with internal records, and resolving discrepancies.</li><li>Process daily bank transfers, approve positive pay and ACH withdrawals, and monitor all bank activity.</li><li>Complete daily deposits and apply payments to customer invoices.</li><li>Handle wire transactions, including verifying wiring instructions, processing outgoing wires, and recording incoming wires.</li><li>Collaborate with the team to ensure timely processing and recording of daily checks.</li><li>Manage accounts payable by tracking invoices and processing weekly payments.</li><li>Review open accounts receivable and perform monthly rebilling as needed.</li><li>Administer escrow refunds and tax payments.</li><li>Review outstanding checks on a weekly basis and communicate updates or issues to relevant offices.</li><li>Prepare general ledger journal entries, including monthly interest entries in QuickBooks.</li><li>Assist in preparing work papers and reconciling credit card transactions.</li><li>Support bank allocations to escrow accounts, maintain associated spreadsheets and forms, and coordinate with the bank to open sub-accounts.</li><li>Assist with internal audits by preparing weekly reports.</li><li>Support year-end closing processes and external audits as required.</li></ul><p>For immediate consideration email your resume to jill.orietas@roberthalf</p>
