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3 results for Office Manager in Albany, NY

Office Coordinator

Ballston Spa, NY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an organized and proactive Office Coordinator to support day-to-day business operations across multiple departments on site in Ballston Spa, New York. This contract position with the potential to become permanent is ideal for someone who thrives in a fast-paced office setting and can balance administrative priorities with strong attention to detail. The person in this role will help keep the workplace running smoothly by coordinating office activities, supporting internal teams, and maintaining an efficient and well-organized environment. Responsibilities:• Coordinate meetings, trainings, and company events by managing schedules, preparing materials, arranging logistics, and confirming technology readiness.• Oversee daily office operations by maintaining a clean, organized workspace, managing supply inventory, handling incoming and outgoing shipments, and distributing mail.• Provide administrative assistance to finance, operations, estimating, human resources, safety, and equipment teams based on business needs.• Support onboarding and offboarding activities by preparing workspaces, scheduling interviews, assembling hiring materials, and assisting with employee transition tasks.• Maintain records and reporting for equipment and vehicle activity, including registrations, insurance documentation, charge-out tracking, and asset-related paperwork.• Prepare, post, scan, file, and distribute internal documents such as reports, safety records, job site materials, and office communications.• Assist with training coordination by organizing meeting rooms, arranging refreshments, and preparing materials needed for staff and project teams.• Manage company merchandise and office-related program supplies, including branded items, recognition materials, and safety distribution packets.
2026-08-14T00:00:00Z

Assistant Office Manager

Schenectady, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half is partnering with a well-established local organization to hire an Assistant Office Manager for an immediate opportunity. This full-time, temporary position will provide coverage during a maternity leave and is ideal for someone who enjoys wearing multiple hats in a busy office environment.The ideal candidate will be comfortable balancing front desk responsibilities, administrative support, and light accounting duties while helping keep day-to-day operations running smoothly. We're looking for someone who is adaptable, organized, team-oriented, and willing to jump in wherever needed. What You'll Be Doing<ul><li>Serve as the first point of contact for visitors and incoming calls, creating a professional and welcoming office environment</li><li>Prepare invoices and assist with routine administrative tasks</li><li>Maintain accurate office records and organize physical and digital filing systems</li><li>Support accounts receivable activities, including tracking payments and related documentation</li><li>Provide general office and clerical support as business needs shift throughout the day</li><li>Learn and utilize the company's Traverse ERP system</li><li>Assist with special projects and operational tasks as assigned</li><li>Cross-train with team members to ensure consistent office coverage</li></ul>What We're Looking For<ul><li>Prior office administration, office management, or administrative support experience</li><li>Strong customer service and communication skills</li><li>Excellent organizational skills and attention to detail</li><li>Ability to prioritize tasks and adapt to changing needs</li><li>Experience with invoicing, accounts receivable, or basic accounting support preferred</li><li>Proficiency with Microsoft Office, including Outlook, Word, and Excel</li><li>ERP experience is a plus; Traverse experience is highly desirable</li></ul>Why This Opportunity?<ul><li>Diverse role with a mix of administrative, customer service, and accounting responsibilities</li><li>Collaborative and supportive office environment</li><li>Opportunity to gain exposure to multiple areas of business operations</li><li>Great fit for someone who enjoys being the go-to person in the office</li></ul>Interested in learning more? Apply today or contact Mary Christman or Ashley Veltri at 518-462-1430 for additional details. We'd love to tell you more about the company, team, and day-to-day responsibilities. We hope to talk to you soon!
2026-08-10T00:00:00Z

Executive Assistant

Albany, NY
remote
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support daily office operations remotely in Albany, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates effectively, and keeps schedules and records organized. The role will focus on coordinating administrative activities, maintaining accurate information, and helping the team operate efficiently. R Manage calendars, arrange meetings, and coordinate appointments to keep daily activities on track.• Prepare, review, and update administrative records with a high level of accuracy and attention to detail.• Handle incoming and outgoing email communication in a clear and timely manner.• Enter, organize, and maintain data across internal files and systems to support office operations.• Provide general administrative support to staff by assisting with routine office tasks and follow-up needs.• Monitor schedules and priorities, adjusting plans as needed to accommodate changing demands.
2026-08-25T00:00:00Z