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5 results for Office Manager in Albany, NY

Office Manager

Ballston Spa, NY
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are partnering with a well-known organization in Ballston Spa looking for a dependable and detail-oriented Office Manager to join their growing team! This is an excellent opportunity for an experienced accounting professional who enjoys taking ownership of financial processes, solving problems, and ensuring things are done accurately the first time.This role goes beyond basic bookkeeping. The ideal candidate will bring strong accounting knowledge, with several years of hands-on QuickBooks Online expertise, and experience managing financial data tied to multiple projects and job costing environments. Accuracy is critical, as financial information directly impacts project tracking, reporting, commissions, and day-to-day business operations. What You'll Be Doing<ul><li>Manage full-cycle accounts payable, including invoice processing, coding, vendor payments, and maintaining accurate records</li><li>Process payroll and perform daily bookkeeping activities using QuickBooks Online</li><li>Accurately record customer payments, deposits, and financial transactions in a timely manner</li><li>Maintain job costing records and ensure expenses are properly allocated to the correct projects</li><li>Perform bank and account reconciliations and investigate discrepancies as needed</li><li>Support accounts receivable activities and assist with tracking outstanding balances</li><li>Prepare and assist with monthly and quarterly sales tax reporting</li><li>Maintain organized digital and physical financial records and documentation</li><li>Partner with project managers and office leadership to answer questions, resolve issues, and provide financial support</li><li>Assist with improving processes, recordkeeping practices, and overall accounting efficiency</li><li>Support general administrative and office operations as needed</li></ul>What We're Looking For<ul><li>Strong bookkeeping and accounting experience with a solid understanding of financial processes</li><li>Recent, hands-on QuickBooks Online experience is required</li><li>Experience with job costing and project-based accounting</li><li>Strong understanding of accounts payable, payroll, reconciliations, and general ledger activity</li><li>Ability to identify errors, troubleshoot issues, and maintain a high degree of accuracy</li><li>Comfortable working independently and taking initiative when issues arise</li><li>Excellent organizational, communication, and problem-solving skills</li><li>Experience supporting small business or construction/project-based environments is highly preferred</li></ul>Why This Opportunity?This is a position where your expertise will truly make an impact. The company is looking for someone who can bring strong accounting knowledge, help maintain accurate financial reporting, and provide confidence that critical financial information is being recorded correctly and consistently. If you enjoy ownership, variety, and being a trusted resource for both accounting and operational support, we'd love to hear from you. Think you'd be a great fit? Please contact Mary Christman at 518-462-1430 to learn more. We are excited to hear from you!!
2026-09-14T00:00:00Z

General Office Clerk

Hudson, NY
onsite
Temporary / Contract
18 - 22 USD / Hourly
General Office ClerkHudson, NY | Long-Term Contract OpportunitySchedule - Monday-Thursday 9-3pm Are you organized, dependable, and enjoy helping people? We're seeking a General Office Clerk to join a local housing association on site in Hudson, NY. In this role, you'll be a key part of the office team, helping support daily operations, assisting residents, maintaining records, and ensuring the office runs smoothly and efficiently. This is an excellent opportunity for someone who enjoys a variety of administrative responsibilities and takes pride in providing exceptional customer service. What You'll Do<ul><li>Keep the office running smoothly by sorting, date-stamping, filing, and distributing important documents to the right team members.</li><li>Serve as a friendly first point of contact by answering incoming calls, directing inquiries, and taking detailed messages.</li><li>Help ensure the office is fully stocked and organized by monitoring and replenishing supplies as needed.</li><li>Assist residents by processing rent payments, issuing receipts, and maintaining accurate records.</li><li>Enter and update information in internal systems with accuracy and attention to detail.</li><li>Support resident services by helping collect signatures and manage important paperwork.</li><li>Contribute to a clean, organized, and welcoming environment by assisting with office, file, and common area organization.</li><li>Provide essential administrative support through scanning, filing, record maintenance, and other clerical tasks.</li><li>Be part of a team effort in planning and supporting the organization's annual resident appreciation event each summer.</li></ul>
2026-09-10T00:00:00Z

Bookkeeper

Latham, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a property management environment in Latham, New York. This role is responsible for maintaining accurate records, processing transactions, and keeping routine accounting activities on schedule throughout the month. The ideal candidate brings hands-on bookkeeping experience, strong organizational skills, and the ability to manage payables, receipts, reconciliations, and reporting with consistency and accuracy. Responsibilities:• Prepare monthly reports, process recurring payables at the start of each month, and issue payments in a timely manner.• Record overhead and project-related invoices, review credit card and supplier charges, and allocate costs accurately for billing and tracking purposes.• Manage chargeback activity on a bi-weekly basis and ensure supporting documentation is complete and properly entered.• Handle cash receipt processing by making regular bank deposits, scanning checks into banking systems, and posting customer payments to accounting records.• Complete monthly bank reconciliations to verify balances and resolve discrepancies promptly.• Submit monthly sales tax filings accurately and within required deadlines.• Compile employee timesheet information and provide payroll hour summaries every two weeks.• Assist with quarterly financial statement reviews and support year-end reporting, including preparation for 1099 filing.• Maintain organized financial files and accounting documentation for ongoing reference and audit readiness.
2026-09-16T00:00:00Z

Bookkeeper

Schenectady, NY
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a skilled Bookkeeper to support accounts from our office in Schenectady, New York. This permanent position is ideal for someone who can manage day-to-day accounting work while also serving as a trusted point of contact for clients. The role requires strong judgment, clear communication, and the ability to turn financial information into practical guidance for business owners. Responsibilities:• Oversee bookkeeping activities for client accounts, ensuring records remain complete, current, and accurate• Maintain financial data within QuickBooks Online and verify that transactions are properly categorized and recorded• Perform bank and account reconciliations, investigate discrepancies, and resolve issues that affect reporting accuracy• Review profit and loss statements, balance sheets, and cash flow reports to highlight trends, risks, and areas for improvement• Lead client discussions to explain financial results in a clear and thorough manner and answer questions with confidence• Coordinate with internal team members to keep deliverables on schedule and maintain a high standard of client service• Support accounts payable processes and help improve workflow efficiency where needed• Correct disorganized records, identify inconsistencies, and strengthen bookkeeping procedures for better long-term accuracy
2026-09-16T00:00:00Z

Help Desk Manager

Glens Falls, NY
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an experienced Help Desk Manager to lead onsite IT support operations in Glens Falls, New York. This role is ideal for a hands-on leader who can guide a small support team, maintain high service standards, and keep ticket workflows moving efficiently. The position combines people leadership with operational oversight, requiring strong judgment, technical depth, and a commitment to delivering responsive end-user support.
2026-09-02T00:00:00Z