<p>Join a collaborative team supporting essential business operations for a state-affiliated organization in this long-term, contract role. The Records Support Specialist focuses on maintaining organized and accurate records across digital systems and physical filing structures, while supporting general administrative tasks to ensure smooth service line operations. As needed, the specialist also assists with written communications, handled with clarity, professionalism, and confidentiality.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Maintain organized and accurate records within internal systems and physical filing structures.</li><li>Support written communications, including email and letter correspondence as needed, ensuring clarity and professionalism.</li><li>Assist with general administrative tasks to support the smooth operation of the service line.</li><li>Ensure all documentation is properly filed, stored, and easily retrievable when needed.</li><li>Review records for completeness and accuracy, making updates as necessary.</li><li>Respond to inquiries and provide guidance related to recordkeeping and documentation processes.</li><li>Collaborate with team members to manage shared responsibilities and support cross-functional needs.</li><li>Handle sensitive information with discretion and maintain confidentiality at all times.</li><li>Perform additional duties as assigned based on departmental priorities.</li></ul><p><br></p><p>Interested in learning more?</p><p>Please contact Mary Christman or Gabrielle Maisonet at 518-462-1430 for next steps. We look forward to hearing from you!</p>
<p><strong>Accounts Payable Specialist</strong></p><p><strong>Location:</strong> Clifton Park, NY</p><p><strong>Type:</strong> Temp-to-Hire</p><p>We are seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join our client’s team in Clifton Park. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of accounting principles, and can handle multiple priorities with accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Review, verify, and process invoices in compliance with company policies and procedures.</li><li>Match purchase orders to invoices, code appropriately, and set invoices up for payment.</li><li>Enter and upload invoices into the accounting system.</li><li>Track and process employee expense reports.</li><li>Prepare and process electronic payments (checks, ACH, wire).</li><li>Monitor accounts to ensure timely payments and resolve any discrepancies.</li><li>Post transactions to journals, ledgers, and other accounting records.</li><li>Reconcile accounts payable transactions and prepare account analyses.</li><li>Maintain accurate vendor files and historical records.</li><li>Communicate with vendors and respond to inquiries promptly.</li><li>Provide supporting documentation for audits.</li><li>Prepare and mail 1099 forms for all companies.</li><li>Prepare and enter lien waivers.</li><li>Compile and pay property and school taxes.</li><li>Collect, enter, and monitor subcontractor agreements, insurance documentation, and Fair Play Act compliance requirements.</li></ul><p><strong>Job Costing</strong></p><ul><li>Import job cost estimates into the system.</li><li>Review job cost reports for accuracy.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Transfer files as needed.</li><li>Open and distribute incoming mail.</li><li>Assist with receptionist duties, including answering phones and greeting visitors.</li><li>Route faxes and handle miscellaneous office errands as directed.</li></ul>
<p>We are looking for a dedicated Human Resources (HR) Assistant to join our team in downtown Albany, New York on a temporary basis. This Contract-role is ideal for someone who excels at administrative tasks and enjoys supporting HR operations in a dynamic hospitality environment. You will be responsible for maintaining accurate records, assisting with onboarding, and providing general HR support without direct involvement in interviewing or conflict resolution.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain and update employee files and records to ensure compliance and organization.</p><p>• Post job advertisements and review incoming resumes to support recruitment efforts.</p><p>• Submit health insurance information and scan documents for the broker as required.</p><p>• Assist with onboarding processes, including preparing new employee packets and coordinating paperwork.</p><p>• Organize and manage HR documentation and filing systems for efficient access and storage.</p><p>• Interact with employees to collect necessary documents and provide general HR-related assistance.</p><p>• Perform document scanning and ensure proper handling of confidential information.</p><p>• Support benefits coordination tasks, including health insurance submissions and updates.</p>
