<p>We are looking for a detail-oriented and organized Receptionist to join our team in Boston, MA. This contract position requires a customer-focused individual to serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. The ideal candidate will thrive in a fast-paced environment and possess excellent multitasking capabilities.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, clients, and applicants while ensuring proper security protocols are followed.</p><p>• Manage conference room schedules, including setting up rooms, coordinating catering services, and arranging necessary equipment.</p><p>• Handle incoming and outgoing mail, packages, and freight, as well as arrange messenger services when required.</p><p>• Maintain office supplies inventory and place orders as needed to ensure adequate stock.</p><p>• Respond to insurance-related inquiries and process access requests for building security.</p><p>• Collaborate with the landlord and building management to address facility-related needs.</p><p>• Utilize Microsoft Office Suite and other software to perform data entry and manage communications.</p><p>• Serve as the point of contact for hospitality services, including transportation and reservations for guests.</p><p>• Ensure the reception area remains organized, orderly, and welcoming at all times.</p><p>• Provide assistance with general clerical duties, such as distributing faxes and handling phone calls.</p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Providence, Rhode Island. This role involves providing essential office support and ensuring smooth daily operations. Candidates should possess strong organizational skills and be comfortable working in a fast-paced environment.<br><br>Responsibilities:<br>• Assist in sorting and scanning documents, particularly during high-demand periods such as tax season.<br>• Offer general administrative support to maintain efficient office workflows.<br>• Utilize Microsoft Office applications and office equipment effectively to complete tasks.<br>• Respond to incoming calls and manage receptionist duties professionally.<br>• Ensure accurate and timely data entry into relevant systems.<br>• Stay organized while juggling multiple priorities and deadlines.<br>• Stand for extended periods when required to complete certain tasks.
We are looking for an organized and personable Administrative Assistant to join our team in Manchester, New Hampshire. This long-term contract position involves ensuring smooth front desk operations, providing excellent service to visitors, and supporting administrative tasks to enhance office efficiency. The ideal candidate will be proactive, attentive to detail, and capable of multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Serve as the first point of contact by welcoming guests and directing them appropriately.<br>• Manage inbound calls, including answering, transferring, and taking messages.<br>• Provide comprehensive administrative support to various departments as needed.<br>• Maintain accurate records through data entry and documentation.<br>• Assist with scheduling appointments and managing calendars.<br>• Coordinate office supplies and ensure the front desk area remains organized.<br>• Respond to inquiries and provide information with careful attention to detail.<br>• Support team members with ad hoc tasks and projects.<br>• Handle correspondence and distribute mail efficiently.<br>• Promote a positive image of the organization at all times.
We are looking for a dedicated and detail-oriented Bilingual Spanish Front Desk Coordinator to join our team on a contract basis in Roxbury, Massachusetts. This role requires a customer-focused individual with strong organizational skills to assist residents and visitors while supporting the management team with administrative tasks. The ideal candidate will have experience in affordable housing and be fluent in both English and Spanish.<br><br>Responsibilities:<br>• Serve as the primary point of contact on-site, answering calls and assisting residents with applications in a courteous manner.<br>• Provide support to the Compliance Manager and Senior Property Manager in handling occupancy-related tasks.<br>• Collaborate with the intern for additional assistance during peak hours.<br>• Respond to inquiries regarding policies and procedures related to applications and re-certifications.<br>• Conduct background checks for tenant re-certifications and verify final eligibility.<br>• Review and execute lease agreements, ensuring accuracy and completeness.<br>• Accurately complete and submit necessary forms for compliance reviews and tenant records.<br>• Gather, verify, and evaluate information for interim transfers, re-certifications, and move-ins.<br>• Assist tenants with understanding rent calculations and completing required materials.<br>• Maintain organized records and ensure timely communication with residents and management.
We are looking for a personable and detail-oriented Part-Time Administrative Assistant to join our team in Providence, Rhode Island. In this long-term contract role, you will play a vital part in supporting departmental operations, ensuring smooth day-to-day activities, and assisting with event planning. This position requires excellent organizational skills and the ability to work effectively with students and colleagues in a collaborative environment.<br><br>Responsibilities:<br>• Manage administrative tasks for the department, including documentation and record-keeping.<br>• Interact with students to collect necessary forms and provide assistance as needed.<br>• Coordinate logistics for minister retreat trips, including arranging locations, meals, and tracking participant numbers.<br>• Handle inbound calls, emails, and other communications while maintaining a detail-oriented approach.<br>• Perform data entry and maintain accurate records to support departmental activities.<br>• Assist in organizing meetings and events, ensuring all details are addressed.<br>• Act as the first point of contact for visitors, delivering exceptional receptionist duties.<br>• Collaborate with team members to address administrative needs and improve processes.<br>• Support departmental goals by maintaining effective communication with internal and external stakeholders.
<p>We are looking for an experienced Part-Time Administrative Assistant to join our team in Boston, Massachusetts. As part of a healthcare-focused organization, you will play a key role in supporting daily operations and ensuring smooth communication across departments. This is a long-term contract position offering a dynamic work environment and the opportunity to make a meaningful contribution.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.</p><p>• Respond to inbound calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Provide receptionist duties by welcoming visitors and ensuring they are directed appropriately.</p><p>• Support office operations by ordering supplies and coordinating facility needs.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p><p>• Monitor and prioritize incoming correspondence, including emails and physical mail.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
We are looking for an Administrative Assistant to join our team on a contract basis in Braintree, Massachusetts. The ideal candidate will provide essential support in a detail-oriented office environment, assisting with organizational tasks and ensuring smooth day-to-day operations. This role is perfect for someone with prior administrative experience who is tech-savvy and attentive to detail.<br><br>Responsibilities:<br>• Organize and scan documents efficiently during busy periods, such as tax season.<br>• Offer general administrative support to maintain smooth office operations.<br>• Handle inbound calls and provide receptionist duties with attention to detail.<br>• Utilize Microsoft Office applications and operate basic office equipment effectively.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Maintain a well-organized workspace and assist in keeping office supplies in order.<br>• Stand for extended periods when required to complete specific tasks.
We are looking for a detail-oriented Contracts Administrator to join our team in Allston, Massachusetts. In this role, you will oversee the preparation, management, and distribution of contracts, subcontracts, and related documentation while collaborating with various departments to ensure smooth project operations. This position requires strong organizational skills, accuracy, and the ability to meet deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Create, track, and distribute subcontracts, purchase agreements, and change orders using DocuSign.<br>• Organize and maintain digital records in DocuSign and other document management systems.<br>• Provide training to project managers and assistant project managers on contract processes.<br>• Draft exhibits, coversheets, and other documentation for owner contracts using specialized software.<br>• Log, file, and distribute owner contracts through ProCore.<br>• Collaborate with project managers and accounting teams to collect necessary contract information.<br>• Schedule and coordinate job status reviews for senior management.<br>• Occasionally assist with reception desk tasks as needed.<br>• Perform additional duties as required to support team operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Turners Falls, Massachusetts. This is a Contract to permanent position ideal for candidates who excel at multitasking, organization, and providing thorough support in a non-profit environment. The role requires strong communication skills and proficiency in administrative tasks to ensure smooth daily operations.<br><br>Responsibilities:<br>• Handle incoming calls with courtesy, addressing inquiries and directing them appropriately.<br>• Perform accurate and efficient data entry tasks to maintain records and ensure information is up-to-date.<br>• Manage scheduling and appointments using tools such as Google Calendar.<br>• Prepare and edit documents using Word, ensuring quality and accuracy.<br>• Organize and maintain office files, ensuring easy access to needed information.<br>• Provide general administrative support to various departments within the organization.<br>• Assist in coordinating meetings, including preparing agendas and taking minutes.<br>• Monitor and replenish office supplies as necessary to support daily operations.<br>• Collaborate with team members to streamline processes and improve efficiency.
We are looking for a dedicated Administrative Assistant to join our team in Chicopee, Massachusetts. In this long-term contract position, you will play a pivotal role in supporting daily operations and ensuring seamless communication within the organization. The ideal candidate will possess strong organizational and interpersonal skills, along with proficiency in administrative tools and processes.<br><br>Responsibilities:<br>• Provide outstanding customer service by addressing inquiries and resolving issues promptly.<br>• Accurately input data into systems and maintain up-to-date records.<br>• Manage email correspondence efficiently, ensuring timely responses and proper follow-up.<br>• Handle inbound and outbound calls professionally, assisting customers and team members as needed.<br>• Utilize Microsoft Excel, Outlook, and Word to create, edit, and organize documents and schedules.<br>• Coordinate and schedule appointments to support operational needs.<br>• Communicate effectively in Spanish to assist bilingual clients and stakeholders.<br>• Collaborate with team members to streamline administrative tasks and improve workflow.<br>• Maintain organized filing systems and ensure documentation is easily accessible.<br>• Assist with special projects and other administrative duties as assigned.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in North Kingstown, Rhode Island. In this role, you will support daily operations by managing administrative tasks, assisting with apartment leasing, and addressing resident concerns. Strong communication skills and exceptional customer service abilities are essential for success in this position.<br><br>Responsibilities:<br>• Guide prospective tenants on apartment tours and provide detailed leasing information.<br>• Assist in apartment leasing processes using Onesite/Realpage software.<br>• Address resident concerns and inquiries promptly and professionally.<br>• Manage inbound and outbound calls, ensuring effective communication with clients and residents.<br>• Coordinate and maintain schedules, including setting up appointments.<br>• Handle email correspondence and respond to inquiries in a timely manner.<br>• Perform accurate data entry to maintain organized records.<br>• Utilize Microsoft Office tools such as Excel, Outlook, Word, and PowerPoint for administrative tasks.<br>• Provide exceptional customer service to ensure satisfaction and foster positive relationships.
<p>We are looking for a detail-oriented Investment Services Administrative Assistant to join our team in Shrewsbury, Massachusetts. In this fully in-person role, you will provide vital support to the investment banking operations, ensuring smooth administrative processes and exceptional service delivery. This is a long-term contract position offering opportunities to gain experience in the credit union industry while contributing to high-impact financial services.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks to support investment services operations and ensure efficiency.</p><p>• Assist with Anti-Money Laundering (AML) compliance procedures to maintain regulatory standards.</p><p>• Conduct research and analysis using tools like Capital IQ to support investment decision-making.</p><p>• Prepare reports and presentations on discounted cash flow and other investment metrics.</p><p>• Collaborate with team members to provide exceptional customer service to clients.</p><p>• Maintain organized documentation and records for buy-side investment activities.</p><p>• Utilize Microsoft Excel to manage data and create detailed financial spreadsheets.</p><p>• Support the team in tracking and monitoring investment portfolios and their performance.</p><p>• Coordinate and schedule meetings, ensuring timely communication between stakeholders.</p><p>• Assist in resolving client inquiries and providing solutions to enhance satisfaction.</p>
Robert Half's client in Northborough is looking for a part time general office clerk to assist with tax season.<br><br>Responsibilities:<br>- Greeting guests<br>- E-filing<br>- Data entry<br>- booking appointments<br>- Microsoft Office <br><br>Start Date: 1/26<br>Duration: 3 months<br>Hours: flexible<br>Paying up to $18.50
<p>We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars.</p><p>• Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements.</p><p>• Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems.</p><p>• Archive and maintain documents for easy accessibility and proper record-keeping.</p><p>• Provide general administrative support, including handling ad hoc tasks as required by the team.</p><p>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.</p><p>• Assist in resolving customer inquiries and complaints with attention to detail and courtesy.</p><p>• Ensure compliance with organizational policies in all administrative processes.</p><p>• Collaborate with C-suite executives to manage scheduling and administrative needs.</p>
<p>Robert Half's client in Marlborough, MA is looking for an experienced administrative assistant to assist their office. This person would be responsible for managing relationships between a wholesale fuel organization and their respective store locations.</p><p><br></p><p>Responsibilities:</p><p>- maintaining licenses</p><p>- pulling permits</p><p>- organizing store promotions</p><p>- supply ordering</p><p>- calendar management</p><p>- general administrative support</p><p><br></p><p>Where: On-Site in Marlborough, MA</p><p>When: ASAP</p><p>Duration: ~3 months (could extend)</p><p>Hours: M-F | 8am-5pm</p><p><br></p><p>If interested, apply to this role today!</p>
