<p>This is a key position responsible for overseeing all aspects of the accounts payable process and ensuring timely and accurate processing of payments to vendors and suppliers. The successful candidate will bring extensive experience with ERP systems (Deltek Costpoint experience strongly preferred) and a solid background managing high-volume AP functions, ideally within a manufacturing or industrial setting.</p><p>This is a fully onsite role and may require hours beyond a standard work week.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Accounts Payable Manager will lead the AP team, manage vendor relationships, and ensure compliance with internal policies and relevant regulations. This position will drive process improvements, optimize cash flow through effective payment strategies, and support all AP aspects of the month-end close. This role will also oversee labor processing and invoicing related to temporary staffing resources.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee timely and accurate processing of invoices, payments, and reconciliations, including accurate account coding.</li><li>Manage the full accounts payable cycle, including invoice approval and payment runs, leveraging early payment discounts when possible.</li><li>Oversee the employee expense report reimbursement cycle, ensuring proper coding and compliance.</li><li>Lead the AP month-end and year-end close processes.</li><li>Collaborate with Procurement, Receiving, and other departments to resolve discrepancies and enhance workflows.</li><li>Maintain intercompany expense entries.</li><li>Manage cash outflow by coordinating effective payment cycles.</li><li>Ensure accurate and timely 1099 reporting in line with tax regulations.</li><li>Review AP aging reports, manage vendor relationships, and resolve any issues to maintain favorable terms.</li><li>Support internal and external audits by providing required documentation and timely responses to inquiries.</li><li>Continuously improve AP processes and internal controls to uphold compliance with company policies and audit requirements.</li><li>Lead, coach, and develop the AP team, fostering a collaborative and productive environment while managing all employee lifecycle activities.</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team in Norfolk, Virginia. In this Contract to permanent position, you will provide essential support to the VP of Finance, ensuring smooth financial operations and accurate record-keeping. This role requires a strong background in financial processes and administrative tasks, along with excellent organizational skills.<br><br>Responsibilities:<br>• Manage and process tax-related documentation, ensuring compliance with regulations (excluding tax preparation).<br>• Coordinate the opening and closing of bank accounts in collaboration with financial institutions.<br>• Handle accounts payable and accounts receivable tasks, maintaining accurate records.<br>• Utilize QuickBooks to manage financial data and generate reports.<br>• Perform data entry with precision to ensure financial information is accurate and up to date.<br>• Process invoices efficiently, verifying details and resolving discrepancies.<br>• Support the VP of Finance with administrative duties and financial reporting.<br>• Maintain organized financial records and assist in audits when required.<br>• Communicate effectively with internal and external stakeholders regarding financial matters.
Essential Duties and Responsibilities: A review of this description has excluded the marginal functions of this job which are incidental to the performance of fundamental job duties. All duties or requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be expected to follow any other job-related instruction and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.<br><br>1. Provides next-level guest service to internal and external guests. Demonstrates #AddLife culture in all interactions with guests and co-workers.<br><br>2. Responsible for fostering an environment of support and motivation for Team Members.<br><br>3. Maintains confidentiality of all privileged information in accordance with established procedures with company policy and state regulations. <br><br>4. Adheres to all Internal Control Policies and Procedures, Bank Secrecy Act, Title 31 Rules and Regulations, and ensures company accounting procedures and reporting conform to Generally Accepted Accounting Principles (GAAP). <br><br>5. Scans paperwork for Revenue Audit and files paperwork appropriately.<br><br>6. Manually enters data into preset spreadsheets for the Accounting, Payroll, and Revenue Audit departments.<br><br>7. Investigates any questionable invoices and follows up with the vendors and/or departments; including working with vendors, service providers, and departments to reconcile.<br><br>8. Routes invoices for approval within the purchasing software.<br><br>9. Processes check requests, obtains all approvals for vouchers and checks, and routes requests to corporate AP for payment.<br><br>10. Works with department heads to identify status of vendor invoices within the purchasing system.<br><br>11. Keeps position supervisor informed of relevant activities.<br><br>12. Other duties as assigned.
Are you a detail-oriented and customer-focused detail oriented with experience in bookkeeping or financial administration? We are looking for a personable and highly skilled bookkeeper to provide tailored financial services to our valued clients. This hybrid role offers a dynamic opportunity for a dedicated candidate to make a meaningful impact. <br> What You’ll Do: Manage bill payments and reconcile client accounts Prepare monthly and quarterly financial reports using QuickBooks Communicate directly with clients and their advisors Support with administrative reporting
