The Accounts Payable Manager will spend a portion of their time overseeing and improving the daily operations of AGI’s high-volume AP Dept (currently 4 AP Specialists). However, the majority of their time will be spent processing invoices and other daily responsibilities. They will also be responsible for ensuring the daily and weekly check runs are completed, signed if required, and mailed timely. Will need to reconcile vendor statements and assist with resolution of supplier payment issues. Ensure all processing deadlines are met and confirm all emails/other communications are answered timely. Must have excellent organizational and follow-up skills. Must be self-motivated and able to maintain a strong, positive team-oriented environment. Excellent written and verbal communication skills are required along with a strong knowledge in AP functions. Needs to be very customer-service oriented.<br> Responsibilities:<br> · Oversee timely and accurate processing of 4-person AP team.<br> · Ensure immediate pay requests are processed daily along with the related daily check runs.<br> · Responsible for making sure the weekly check runs are processed and mailed timely.<br> · Reconcile vendor statements as needed and assist with resolution of vendor payment disputes.<br> · Ensure all emails and other communications are answered timely.<br> · Perform all other duties as assigned.<br> <br>Experience/Skill Requirements:<br> · Minimum of 5-7 years of experience in accounts payable or general accounting.<br> · Knowledge of basic accounting principles.<br> · Proficient with data entry.<br> · Strong leadership, time management, follow-up, and organizational skills.<br> · High degree of attention to detail.<br> · Ability to work independently and prioritize tasks.<br> · Proficient in MS Outlook, MSOffice-Excel, and Word.<br> · Demonstrate a strong sense of urgency and dependability.<br> · Positive attitude and works well in a team.<br> · Customer service orientation<br> <br>Education Requirements: Associates degree or higher in Accounting, Finance, or related field.
<p>We are looking for a skilled Accounting Specialist to join our team in Chesapeake, Virginia. In this position, you will play a key role in managing financial transactions, ensuring billing accuracy, and maintaining organized records across multiple entities. This is an excellent opportunity for an individual with strong accounting expertise who thrives in a collaborative and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable, including preparing invoices and handling collections in a detail-oriented and courteous manner.</p><p>• Ensure timely and accurate billing for multiple entities within the construction industry.</p><p>• Maintain and update financial records, ensuring compliance with company policies and procedures.</p><p>• Utilize QuickBooks Online and Microsoft Excel to track, analyze, and report financial data.</p><p>• Assist with scanning and organizing documents to ensure HR and onboarding files are complete and up-to-date.</p><p>• Collaborate with team members to reconcile accounts and resolve discrepancies efficiently.</p><p>• Support accounts payable processes by verifying and recording transactions.</p><p>• Assist in monitoring the general ledger to ensure accurate and complete financial reporting.</p><p>• Prepare financial reports and summaries as required by management.</p><p>• Contribute to the overall efficiency of the accounting department by identifying areas for improvement.</p>
We are looking for a detail-oriented Accounting Clerk to support a variety of financial tasks within our organization in Chesapeake, Virginia. The ideal candidate will bring expertise in managing accounts, reconciling data, and ensuring compliance with financial regulations. This role requires a proactive approach to problem-solving and strong communication skills to address diverse customer needs.<br><br>Responsibilities:<br>• Oversee and coordinate accounting tasks for complex accounts across multiple programs.<br>• Distribute and manage workloads effectively, while providing on-the-job training to team members.<br>• Apply foundational accounting principles and ensure compliance with appropriation laws and procurement regulations.<br>• Reconcile financial data, identify discrepancies, and make necessary adjustments to maintain accuracy.<br>• Respond to inquiries from a diverse customer base, providing clear and comprehensive solutions.
Essential Duties and Responsibilities: A review of this description has excluded the marginal functions of this job which are incidental to the performance of fundamental job duties. All duties or requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be expected to follow any other job-related instruction and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.<br><br>1. Provides next-level guest service to internal and external guests. Demonstrates #AddLife culture in all interactions with guests and co-workers.<br><br>2. Responsible for fostering an environment of support and motivation for Team Members.<br><br>3. Maintains confidentiality of all privileged information in accordance with established procedures with company policy and state regulations. <br><br>4. Adheres to all Internal Control Policies and Procedures, Bank Secrecy Act, Title 31 Rules and Regulations, and ensures company accounting procedures and reporting conform to Generally Accepted Accounting Principles (GAAP). <br><br>5. Scans paperwork for Revenue Audit and files paperwork appropriately.<br><br>6. Manually enters data into preset spreadsheets for the Accounting, Payroll, and Revenue Audit departments.<br><br>7. Investigates any questionable invoices and follows up with the vendors and/or departments; including working with vendors, service providers, and departments to reconcile.<br><br>8. Routes invoices for approval within the purchasing software.<br><br>9. Processes check requests, obtains all approvals for vouchers and checks, and routes requests to corporate AP for payment.<br><br>10. Works with department heads to identify status of vendor invoices within the purchasing system.<br><br>11. Keeps position supervisor informed of relevant activities.<br><br>12. Other duties as assigned.
We are looking for an Accounts Receivable Specialist to oversee and manage financial transactions related to student accounts and receivables in Hampton, Virginia. This contract position is ideal for someone with strong attention to detail, organizational skills, and a collaborative mindset. As part of the team, you will ensure compliance with institutional policies and state regulations while maintaining the accuracy of financial records.<br><br>Responsibilities:<br>• Monitor and manage student accounts to ensure accurate billing and timely collection of receivables.<br>• Process payments, refunds, and account adjustments in alignment with institutional and state guidelines.<br>• Reconcile accounts receivable records and generate monthly, quarterly, and annual financial reports.<br>• Address inquiries from students, staff, and external partners regarding account balances and payment options.<br>• Work closely with Financial Aid and Student Services to resolve discrepancies in accounts.<br>• Maintain compliance with institutional policies, state regulations, and financial protocols.<br>• Support audits by preparing and providing required documentation.<br>• Identify opportunities for improving processes to enhance efficiency and accuracy in accounts receivable operations.
We are looking for an experienced Full Charge Bookkeeper to join our team in Smithfield, Virginia. In this long-term contract role, you will work closely with clients to manage their bookkeeping and tax preparation needs while ensuring accuracy and compliance. This position offers flexibility with part-time or ongoing hours, allowing you to create a schedule that fits your availability while maintaining on-site client interactions.<br><br>Responsibilities:<br>• Handle accounts payable and accounts receivable tasks, ensuring accuracy and timely processing.<br>• Perform general ledger accounting and manage reconciliations for bank and other accounts.<br>• Oversee payroll for small businesses, including filing payroll taxes and ensuring compliance.<br>• Manage month-end closings and prepare financial statements for clients.<br>• Assist with individual tax return preparation, utilizing Lacerte Tax Software.<br>• Work with fiduciary accounts and ensure proper bookkeeping practices.<br>• Utilize QuickBooks Enterprise and Sage Pro to support clients’ accounting needs.<br>• Collaborate with clients to address their bookkeeping concerns and provide personalized support.<br>• Ensure compliance with corporate and S Corp tax requirements.<br>• Maintain organized records and provide detailed reports as needed.
<p>We are looking for a skilled Accounting Manager with expertise in the construction industry for a position in Norfolk, Virginia. This role is vital in overseeing financial operations, ensuring compliance, and providing strategic insights to support business objectives. The ideal candidate will have significant experience managing job cost accounting, financial reporting, and cash flow in a project-based environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare accurate and timely financial statements, including balance sheets, income statements, and variance analyses, on a monthly, quarterly, and annual basis.</p><p>• Develop and maintain rolling budgets, monitor performance against projections, and ensure contract revisions are properly reflected.</p><p>• Manage job cost accounting by maintaining original budgets, tracking expenses, and closing cost reports regularly.</p><p>• Supervise daily cash transactions, oversee bank deposits and reconciliations, and ensure accurate reporting of cash balances.</p><p>• Post journal entries related to payroll taxes, amortization, allocations, and percentage-of-completion adjustments.</p><p>• Ensure compliance with all regulatory requirements, including business licenses, property tax filings, and bonding company reporting.</p><p>• Maintain schedules for prepaid expenses, insurance, and notes payable, including tracking interest and amortization.</p><p>• Review accounts receivable aging reports and collaborate with project managers to facilitate timely collections.</p><p>• Lead and mentor the accounting team, ensuring adherence to internal controls and best practices in reporting.</p><p>• Provide detailed financial analyses to support strategic decision-making and operational improvements.</p>
<p>We are looking for a skilled Medical Billing Specialist to join our team in Hampton, Virginia. This role requires expertise in medical billing, coding, and claims processing to ensure accurate and timely management of healthcare financial transactions. If you have a strong attention to detail and a commitment to maintaining compliance with medical standards, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and submit medical claims accurately and efficiently to ensure timely reimbursements.</p><p>• Review and verify patient account information for accuracy and completeness.</p><p>• Handle medical collections, including resolving discrepancies and communicating with insurance companies.</p><p>• Collaborate with healthcare providers and staff to address billing inquiries and resolve issues.</p><p>• Maintain up-to-date knowledge of medical billing regulations and compliance standards.</p><p>• Generate reports related to billing activities and provide insights for process improvements.</p><p>• Identify and correct billing errors to minimize delays and denials.</p><p>• Ensure confidentiality and security of patient financial information at all times.</p>
We are looking for a dedicated Payroll Clerk to join our team in Norfolk, Virginia. In this role, you will ensure accurate and compliant payroll processing in a dynamic government-contracting environment. Working with multiple EINs and contracts, you will play a crucial part in maintaining payroll integrity while adhering to federal, state, and local labor regulations.<br><br>Responsibilities:<br>• Process payroll changes including new hires, terminations, tax updates, direct deposit arrangements, garnishments, and benefits enrollment.<br>• Prepare and manage weekly certified payrolls and bi-weekly payrolls, ensuring full compliance with Davis-Bacon regulations and other contract-specific requirements.<br>• Handle specialized payroll tasks, such as prevailing wage calculations, per diem payments, travel reimbursements, hardship/danger pay, and contract-specific distributions.<br>• Administer garnishments and legal wage attachments in a timely and accurate manner.<br>• Collaborate with the HR team to support employee benefits administration, including medical, dental, life insurance, 401(k), and union reporting.<br>• Reconcile payroll data with general ledger accounts, bank statements, and assist in month-end and year-end closing processes.<br>• Maintain detailed documentation to support audits and ensure compliance with labor laws and contract stipulations.<br>• Act as a backup for time-and-attendance systems while completing required labor law training.<br>• Ensure readiness for audits by maintaining organized and accurate payroll records.<br>• Provide guidance on payroll-related inquiries and resolve discrepancies promptly.
