We are looking for an Event Coordinator to support a busy non-profit organization in Vienna, Virginia. This Long-term Contract position is fully onsite Monday through Friday and is ideal for someone who excels at managing event details, balancing multiple priorities, and keeping projects on track in a fast-moving environment. The role will focus on conference and event support, including logistics, materials coordination, and administrative tasks that help deliver well-executed programs.<br><br>Responsibilities:<br>• Coordinate logistics for multiple events and conferences, ensuring timelines, materials, and operational details are managed effectively.<br>• Produce and organize attendee badges, registration items, and other event-related materials with a high level of accuracy.<br>• Prepare, assemble, and pack supplies needed for meetings, conferences, and special programs.<br>• Arrange shipping of event materials and track deliveries to confirm items arrive on schedule.<br>• Order event-related supplies and maintain inventory of materials required for upcoming programs.<br>• Provide administrative support connected to event planning, scheduling, and document preparation.<br>• Work across several assignments at once while maintaining organization and meeting deadlines in a fast-paced setting.<br>• Collaborate with team members and stakeholders to help deliver smooth, well-coordinated event experiences.

• 3+ years of experience in event coordination, event planning, or administrative support for programs and conferences.<br>• Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.<br>• Demonstrated experience handling event logistics, materials preparation, and coordination of multiple moving parts.<br>• Familiarity with CVENT or similar event management platforms is preferred.<br>• Ability to manage several priorities at the same time while maintaining strong attention to detail.<br>• Proven ability to work independently as well as contribute effectively within a team environment.<br>• Strong organizational and communication skills suited to a high-volume, deadline-driven workplace.

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