We are looking for a detail-oriented Part Time Administrative Assistant to join our team in Rochester, New York. In this contract position, you will play a key role in supporting daily office operations and ensuring smooth administrative processes. This role is ideal for someone who excels in multitasking and has a strong commitment to organization and efficiency.<br><br>Responsibilities:<br>• Handle incoming phone calls with attention to detail and courtesy, ensuring inquiries are directed to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail, maintaining organized records.<br>• Manage administrative tasks such as scheduling, filing, and document preparation to support office operations.<br>• Act as the first point of contact for visitors, providing a welcoming and attentive reception experience.<br>• Ensure compliance with company policies and procedures in all administrative activities.<br>• Assist with maintaining office supplies and inventory to ensure a well-functioning workspace.<br>• Collaborate with team members to support special projects and meet deadlines.<br>• Provide consistent updates and reports to management regarding completed tasks and ongoing responsibilities.
<p>Nick Corieri with Robert Half is looking for an experienced Bookkeeper/Office Manager to oversee financial operations and administrative tasks of a local contracting company. This role involves maintaining accurate financial records, ensuring compliance with prevailing wage standards, and managing payroll processes.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate and up-to-date bookkeeping records, including accounts payable and receivable.</p><p>• Perform regular bank reconciliations to ensure financial accuracy.</p><p>• Manage payroll processes, including compliance with prevailing wage requirements.</p><p>• Utilize accounting software to track and report financial transactions.</p><p>• Oversee administrative office tasks to ensure smooth day-to-day operations.</p><p>• Prepare financial reports and summaries for management review.</p><p>• Collaborate with team members to streamline financial processes.</p><p>• Ensure compliance with all applicable financial regulations and policies.</p><p>• Address and resolve discrepancies in financial records promptly.</p><p>• Assist in budgeting and forecasting to support organizational goals.</p><p><br></p><p>For immediate consideration, apply to this job posting and contact Nick Corieri at Robert Half's Syracuse office.</p>
<p>The Benefits Coordinator is responsible for administering and managing employee benefits programs, including health insurance, retirement plans, wellness initiatives, and other related offerings. This role ensures employees are informed about their benefits, handles enrollment and changes, and maintains compliance with regulations. The Benefits Coordinator serves as a point of contact for employees regarding benefit queries and works closely with HR, payroll, and vendors to ensure efficient and accurate benefit administration.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Administer employee benefits programs, including health, dental, vision, life insurance, disability, and retirement plans.</li><li>Assist employees with benefit enrollment, changes, and updates, ensuring timely and accurate processing.</li><li>Respond to employee inquiries regarding benefits, eligibility, claims, and coverage options.</li><li>Maintain benefit records, ensure data integrity, and update records as needed.</li><li>Prepare and distribute materials related to open enrollment and benefits communications.</li><li>Partner with HR, payroll, and vendors to resolve benefit-related issues and reconcile billing discrepancies.</li><li>Ensure compliance with applicable laws and regulations, such as ERISA, COBRA, HIPAA, and ACA.</li><li>Support wellness and employee assistance programs.</li><li>Monitor benefit plan performance and suggest improvements to enhance employee satisfaction.</li><li>Conduct audits of benefits files and assist with reporting requirements.</li></ul><p><br></p>
<p>Hannah Savage with Robert Half is seeking a detail‑oriented, highly organized <strong>Service Coordinator</strong> to support her client's service operations. In this role, you will be responsible for scheduling technicians, managing service requests, performing accurate data entry, and ensuring a positive customer experience. The ideal candidate thrives in a fast-paced environment, communicates clearly, and enjoys solving problems. This position is onsite and based out of Rochester, NY.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Technician Scheduling:</strong> Coordinate and schedule service technicians based on availability, skillset, and customer needs.</li><li><strong>Data Entry & System Management:</strong> Accurately enter service orders, updates, and notes into <strong>NetSuite</strong> and other internal systems.</li><li><strong>Customer Support:</strong> Serve as a primary point of contact for customer inquiries, providing timely updates and resolving concerns with professionalism.</li><li><strong>Quoting & Documentation:</strong> Create service quotes, follow up on outstanding proposals, and maintain accurate documentation for all service-related activities.</li><li><strong>Reporting:</strong> Generate daily/weekly/monthly service reports and support the service team with data insights as needed.</li><li><strong>Workflow Coordination:</strong> Collaborate with technicians, sales, and management to ensure efficient service delivery and smooth operational flow.</li></ul><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
<p>Tess Gilmore with Robert Half is working alongside a growing client in Rochester to find a dynamic <strong>Human Resources Manager</strong> to sit onsite at their Rochester, NY location. The Human Resources Manager oversees all core HR functions while serving as a strategic partner to leadership. This position provides both operational oversight and high‑level decision-making, ensuring HR initiatives support organizational goals, compliance standards, and a positive employee experience. The HR Manager leads with sound judgment, strong communication, and a solutions‑oriented mindset while guiding HR policies, programs, and staff.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Leadership & Strategic HR Management</strong></p><ul><li>Develop and execute HR strategies that align with organizational goals and workforce needs.</li><li>Make informed leadership decisions regarding policies, disciplinary actions, staffing, compensation adjustments, and employee development.</li><li>Lead HR projects such as policy updates, culture initiatives, audit preparation, and process improvements.</li></ul><p><strong>Employee Relations & Workforce Support</strong></p><ul><li>Serve as a trusted advisor and escalation point for complex employee relations issues.</li><li>Partner with managers to coach, mentor, and guide them through performance management and employee concerns.</li></ul><p><strong>Talent Acquisition & Workforce Planning</strong></p><ul><li>Oversee recruitment processes, ensuring effective sourcing, interviewing, selection, and onboarding.</li><li>Collaborate with department leaders to evaluate staffing needs and develop long-term workforce plans.</li><li>Implement strategies to improve hiring quality, retention, and overall candidate experience.</li></ul><p><strong>Compensation, Benefits & Payroll Oversight</strong></p><ul><li>Manage compensation structures, job evaluations, and pay recommendations to ensure competitiveness and equity.</li><li>Oversee benefits administration and annual open enrollment in collaboration with benefits vendors.</li><li>Partner with payroll teams to ensure accuracy, compliance, and timely processing of employee changes.</li></ul><p><strong>HR Compliance & Policy Administration</strong></p><ul><li>Ensure compliance with federal, state, and local labor laws (FMLA, ADA, FLSA, EEO, etc.).</li><li>Maintain employee handbooks, policies, and procedures; communicate updates to staff and leadership.</li><li>Oversee recordkeeping, personnel files, and reporting in accordance with regulatory standards.</li></ul><p><strong>HRIS & Data Management</strong></p><ul><li>Oversee HRIS usage, reporting, and data governance.</li><li>Make data-driven decisions using dashboards and metrics on turnover, retention, job performance, and workforce trends.</li></ul><p><strong>Training & Development</strong></p><ul><li>Identify skill gaps and coordinate training initiatives (leadership development, compliance training, onboarding programs).</li><li>Guide managers and employees through performance evaluation cycles, feedback processes, and development planning.</li></ul><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
<p>The Program Manager is responsible for planning, executing, and evaluating programs that support the mission and strategic goals of the organization. This role oversees program staff, manages budgets, monitors outcomes, and works collaboratively with internal teams, volunteers, stakeholders, and the community to ensure high-quality service delivery and sustainability.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop, plan, and implement programs in alignment with the organization’s mission and objectives.</li><li>Oversee program activities and manage day-to-day operations to ensure successful delivery of services.</li><li>Supervise, support, and train program staff and volunteers.</li><li>Track program performance and outcomes, collect and analyze data, and prepare regular reports for leadership and stakeholders.</li><li>Manage program budgets, including expense tracking, resource allocation, and grant compliance.</li><li>Foster effective relationships with community partners, donors, and participants to enhance program reach and impact.</li><li>Lead regular program evaluations and identify opportunities for process and service improvements.</li><li>Participate in grant writing, fundraising activities, and events to support ongoing program funding.</li><li>Ensure compliance with organizational policies, applicable regulations, and best practices.</li></ul>
