We are seeking an organized and detail-oriented Receptionist to provide contract front desk coverage at our office in Tucson, Arizona. This contract position requires excellent communication skills and the ability to manage multiple tasks efficiently. The selected candidate will play a key role in ensuring smooth operations at the front desk during the designated coverage periods.<br><br>Responsibilities:<br>• Greet and assist visitors in a friendly and attentive manner, ensuring a welcoming environment.<br>• Operate a multi-line phone system, directing incoming calls to the appropriate departments or individuals.<br>• Schedule and manage appointments, maintaining an organized calendar.<br>• Handle inbound phone calls promptly and address inquiries or redirect calls as necessary.<br>• Support human resources tasks, including administrative duties related to HR processes.<br>• Utilize HRIS (Human Resources Information Systems) to manage employee information accurately.<br>• Collaborate with team members to ensure front desk operations run smoothly.<br>• Maintain the reception area, ensuring it is clean and organized.<br>• Provide cross-training support for front desk functions as needed.<br>• Uphold confidentiality and discretion in handling sensitive information.
We are looking for a skilled Receptionist to join our team in Tucson, Arizona. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day office operations, providing excellent customer service, and supporting administrative tasks. If you have experience in handling reception duties and thrive in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail oriented and welcoming environment.<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Handle administrative tasks such as scheduling appointments, maintaining records, and organizing files.<br>• Assist with project scheduling and coordination to support internal teams.<br>• Provide back-office support by preparing reports, correspondence, and other documentation.<br>• Maintain office supplies and inventory, ensuring timely replenishment.<br>• Utilize Microsoft Excel for data entry, record management, and report generation.<br>• Communicate effectively in Spanish to conduct business interactions as needed.<br>• Collaborate with team members to ensure efficient workflow and address operational challenges.
We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. This is a contract position, ideal for individuals seeking seasonal or short-term work, particularly during February through April each year. The role involves providing essential administrative support in an office environment that values attention to detail, requiring strong organizational skills and a commitment to discretion.<br><br>Responsibilities:<br>• Manage incoming calls and provide excellent customer service to clients and visitors.<br>• Perform accurate data entry tasks, ensuring all records are updated and maintained.<br>• Organize and schedule meetings, appointments, and other administrative activities.<br>• Handle receptionist duties, including welcoming guests and maintaining an organized front desk presence.<br>• Utilize CRM systems and workflow platforms to manage client information and track progress.<br>• Support tax-related processes using Drake Tax Software, ensuring accuracy and confidentiality.<br>• Collaborate with team members to ensure smooth daily operations and adherence to deadlines.<br>• Maintain confidentiality and discretion when handling sensitive information.<br>• Perform general office duties, including filing, copying, and maintaining organized workspaces.
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Oro Valley, Arizona. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. The role requires proficiency in administrative tasks, basic Excel functions, and general office management.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain physical and digital files to ensure easy access and proper documentation.</p><p>• Handle data entry tasks with accuracy and efficiency.</p><p>• Perform mail merging tasks using Microsoft Excel to streamline communication processes.</p><p>• Answer inbound phone calls, providing attentive and courteous assistance.</p><p>• Assist with receptionist duties, including greeting visitors and managing inquiries.</p><p>• Sort and prioritize incoming correspondence and documents.</p><p>• Support general office operations by maintaining a clean and organized workspace.</p><p>• Collaborate with team members to ensure smooth workflow and task completion.</p>
