We are looking for a detail-oriented and personable Receptionist to join our team in Tucson, Arizona. As the first point of contact for visitors and callers, you will play a critical role in ensuring smooth communication and creating a welcoming environment. This is a Contract position, ideal for someone with excellent organizational and communication skills.<br><br>Responsibilities:<br>• Greet visitors and clients in a friendly and detail-oriented manner, ensuring a positive first impression.<br>• Manage a multi-line phone system, efficiently directing calls and messages to the appropriate departments.<br>• Handle inbound calls with accuracy and provide assistance or redirect inquiries as needed.<br>• Operate a switchboard system for up to ten phone lines, maintaining clear and organized call flow.<br>• Perform receptionist duties such as scheduling appointments and maintaining records.<br>• Support part-time receptionist tasks as required, ensuring seamless coverage.<br>• Utilize Spanish language skills to assist bilingual clients and enhance communication.<br>• Maintain the reception area in a tidy and organized state, reflecting a detail-oriented image.
We are looking for a detail-oriented Receptionist with relevant experience to join our team in Tucson, Arizona, on a contract basis. This role requires strong organizational skills and a customer-focused attitude to effectively manage front desk operations and administrative tasks.<br><br>Responsibilities:<br>• Greet and assist visitors and clients with a welcoming and detail-oriented demeanor.<br>• Answer and direct phone calls to the appropriate departments or individuals.<br>• Maintain the reception area to ensure it is clean, organized, and presentable.<br>• Provide administrative support such as scheduling appointments and managing correspondence.<br>• Handle incoming and outgoing mail and deliveries efficiently.<br>• Ensure compliance with safety protocols, including mask-wearing when required.<br>• Coordinate with other departments to support smooth day-to-day operations.<br>• Track and manage office supplies inventory, ordering replacements as needed.<br>• Assist in preparing documents and reports for meetings or presentations.
We are looking for an organized and approachable Receptionist to join our team on a contract basis in Tucson, Arizona. In this role, you will serve as the first point of contact, ensuring smooth communication and providing exceptional customer service to clients and visitors. This position requires attention to detail, excellent organizational skills, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Manage a multi-line phone system, ensuring all calls are answered promptly and routed appropriately.<br>• Greet visitors and clients with a friendly and welcoming attitude, addressing their needs or directing them to the appropriate personnel.<br>• Maintain accurate records by performing data entry tasks and updating information as required.<br>• Coordinate and schedule appointments, ensuring efficient use of time and resources.<br>• Handle email correspondence, responding promptly and courteously to inquiries.<br>• Organize and maintain files, ensuring documents are easily accessible and up-to-date.<br>• Assist with administrative tasks to support the operations team as needed.<br>• Utilize Microsoft Outlook for scheduling, communication, and task management.<br>• Foster a positive and collaborative environment through effective interpersonal communication.<br>• Ensure the reception area remains tidy and presentable at all times.
We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. In this long-term contract role, you will play a pivotal part in ensuring smooth operations through effective communication, data management, and organizational support. This position is ideal for someone who thrives in a dynamic environment and is passionate about administrative excellence.<br><br>Responsibilities:<br>• Track and manage expenses by collecting receipts, maintaining spreadsheets, and submitting reports to the accounting team.<br>• Handle child care complaints from initiation to resolution, coordinating with complainants, regulatory agencies, and law enforcement where necessary.<br>• Assist in data collection, analysis, and reporting, including compiling surveys, aggregating results, and fulfilling specific data requests for stakeholders.<br>• Gather consumer feedback to drive continuous quality improvements in program development and service performance.<br>• Maintain provider information with regular updates, ensuring data accuracy and sending reminders for incomplete submissions.<br>• Prepare detailed reports such as monthly narratives, quarterly updates, and annual utilization and satisfaction summaries.<br>• Represent the organization at community events and meetings, advocating for its mission and services.<br>• Utilize software systems to manage consumer data, analyze program performance, and meet operational requirements.<br>• Complete additional tasks as assigned by senior management to support organizational goals.
