<p>We are looking for an experienced Contracts and Licensing Paralegal to join our client's dynamic in-house team in Tucson, Arizona. This hybrid role combines paralegal expertise with administrative support, offering an excellent opportunity to contribute to a broad range of corporate legal functions. As part of the organization, you will play a key role in managing contracts, licensing agreements, and related legal processes. This is an in-office role in Tucson, with some potential for remote once you are trained and ramped up. This is an exciting opportunity with a competitive base salary and generous bonus and benefits packages.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and manage commercial contracts and licensing agreements to ensure compliance with legal standards.</p><p>• Conduct thorough due diligence on intellectual property matters and licensing requirements.</p><p>• Collaborate with internal teams to support civil litigation efforts and case management.</p><p>• Maintain and update case management software to streamline legal processes and document organization.</p><p>• Assist with intellectual property-related tasks, including licensing and trademark management.</p><p>• Provide administrative support to the legal department, including scheduling and correspondence.</p><p>• Research and analyze legal issues to provide insights and recommendations to the team.</p><p>• Ensure all contracts and agreements align with company policies and regulatory requirements.</p><p>• Monitor deadlines and renewals for contracts and licenses, ensuring timely actions.</p><p>• Support the preparation of reports and documentation for internal and external stakeholders.</p>
<p>We are looking for a skilled Business Manager to oversee comprehensive bookkeeping operations and ensure the financial health of our client's organization. This role involves managing financial records, preparing detailed reports, and supporting strategic decision-making through accurate data analysis. Based in Tucson, Arizona, this position requires an individual with strong attention to detail and expertise in QuickBooks and full-cycle bookkeeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of full-cycle bookkeeping, including accounts payable, accounts receivable, payroll, and bank reconciliations using QuickBooks.</p><p>• Prepare accurate monthly financial statements and reports to provide insights for management decision-making.</p><p>• Oversee budgeting and monitor cash flow, offering forecasts and actionable recommendations to support strategic planning.</p><p>• Maintain and update financial records in QuickBooks, ensuring the accuracy of vendor profiles, customer accounts, and the chart of accounts.</p><p>• Handle tax filings and compliance requirements, collaborating with external accountants for quarterly and annual reporting.</p><p>• Implement and maintain internal controls to safeguard financial data and improve operational efficiency.</p><p>• Monitor financial transactions to ensure compliance with applicable regulations and company policies.</p><p>• Develop and refine processes for better financial management and reporting.</p><p>• Provide support during audits by preparing necessary documentation and responding to inquiries.</p>
<p>Our client, a confidential organization in need of immediate accounting support, is seeking a detail-oriented Staff Accountant for a temp-to-hire opportunity. The successful candidate will support daily and monthly accounting operations, ensure accuracy and compliance, and act as a reliable resource for a busy finance team. The role would be on-site, with Fridays Working-from-Home.</p><p><br></p><ul><li>Manage fixed assets and depreciation schedules in JAMIS; record new purchases and disposals.</li><li>Maintain and update employee payroll files in JAMIS.</li><li>Process bi-weekly payroll, journal entries, 401(k), and HSA deductions.</li><li>Track PTO accruals, cash deposits, capital leases, and monthly payments.</li><li>Prepare milestone invoices and bank reconciliations.</li><li>Support the department with mailings, shipping, and routine correspondence.</li><li>Ensure strong internal controls and compliance.</li><li>Organize and report financial data clearly.</li><li>Perform additional duties as assigned by the CFO or Controller.</li></ul>
<p>We are looking for an experienced Purchaser to join our client's team in Tucson, Arizona. This role is vital in ensuring the seamless procurement of materials and supplies to support production and operational needs. The ideal candidate will excel at building strong relationships with suppliers while maintaining cost efficiency and quality standards.</p><p><br></p><p>Responsibilities:</p><p>• Source and acquire raw materials to fulfill production requirements while adhering to quality and delivery standards.</p><p>• Negotiate contracts and pricing with vendors to achieve cost-effective solutions and maintain positive supplier relationships.</p><p>• Oversee inventory levels and collaborate with production teams to ensure timely restocking and prevent shortages.</p><p>• Assess supplier performance in terms of quality, compliance, and delivery, and initiate necessary improvements when required.</p><p>• Maintain detailed purchasing records and contribute to budgeting, cost assessments, and management reporting.</p><p>• Collaborate with cross-functional teams to address procurement challenges and optimize processes.</p><p>• Stay updated on market trends and supplier offerings to identify opportunities for cost savings and innovation.</p><p>• Ensure all procurement activities comply with company policies and guidelines.</p><p>• Resolve discrepancies or issues related to orders, deliveries, and supplier agreements.</p><p>• Support audits and reviews by providing accurate documentation and records.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. This is a contract position, ideal for individuals seeking seasonal or short-term work, particularly during February through April each year. The role involves providing essential administrative support in an office environment that values attention to detail, requiring strong organizational skills and a commitment to discretion.<br><br>Responsibilities:<br>• Manage incoming calls and provide excellent customer service to clients and visitors.<br>• Perform accurate data entry tasks, ensuring all records are updated and maintained.<br>• Organize and schedule meetings, appointments, and other administrative activities.<br>• Handle receptionist duties, including welcoming guests and maintaining an organized front desk presence.<br>• Utilize CRM systems and workflow platforms to manage client information and track progress.<br>• Support tax-related processes using Drake Tax Software, ensuring accuracy and confidentiality.<br>• Collaborate with team members to ensure smooth daily operations and adherence to deadlines.<br>• Maintain confidentiality and discretion when handling sensitive information.<br>• Perform general office duties, including filing, copying, and maintaining organized workspaces.
We are seeking an organized and detail-oriented Receptionist to provide contract front desk coverage at our office in Tucson, Arizona. This contract position requires excellent communication skills and the ability to manage multiple tasks efficiently. The selected candidate will play a key role in ensuring smooth operations at the front desk during the designated coverage periods.<br><br>Responsibilities:<br>• Greet and assist visitors in a friendly and attentive manner, ensuring a welcoming environment.<br>• Operate a multi-line phone system, directing incoming calls to the appropriate departments or individuals.<br>• Schedule and manage appointments, maintaining an organized calendar.<br>• Handle inbound phone calls promptly and address inquiries or redirect calls as necessary.<br>• Support human resources tasks, including administrative duties related to HR processes.<br>• Utilize HRIS (Human Resources Information Systems) to manage employee information accurately.<br>• Collaborate with team members to ensure front desk operations run smoothly.<br>• Maintain the reception area, ensuring it is clean and organized.<br>• Provide cross-training support for front desk functions as needed.<br>• Uphold confidentiality and discretion in handling sensitive information.
<p>We are looking for a skilled and dedicated Pre-Litigation Personal Injury Attorney with over three years of experience to join our esteemed law firm client's team in Tucson, Arizona. This is an excellent opportunity for a motivated, detail-oriented individual to handle personal injury cases from intake through settlement, ensuring the best outcomes for clients while working in a collaborative environment. The position offers a competitive base salary, monthly performance-based bonuses, and a comprehensive benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Manage pre-litigation personal injury cases from initial consultation through settlement.</p><p>• Conduct thorough legal research to support case strategies and strengthen client representation.</p><p>• Draft and review motions, briefs, and other legal documents with precision and attention to detail.</p><p>• Oversee discovery processes, including gathering evidence and conducting depositions.</p><p>• Collaborate with clients to understand their needs and provide clear guidance throughout the legal process.</p><p>• Negotiate settlements effectively to achieve favorable outcomes for clients.</p><p>• Maintain organized case files and ensure compliance with all legal protocols and deadlines.</p><p>• Work closely with other attorneys and support staff to ensure seamless case management.</p><p>• Stay updated on relevant laws and regulations impacting personal injury litigation.</p><p>• Participate in firm meetings and contribute to the continuous improvement of legal practices.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
<p>Our client, in the education/non-profit industry, is in need for an Accounts Payable Clerk to join their team on a contract basis! This is on the north-side/Foothill area, and a great area, as well as will be joining a great team. Though this is starting as a contract, it could go temp-to-hire for the right individual. Ideal candidates will be candidates who excel in managing high-volume transactions across multiple entities and are eager to contribute their organizational and problem-solving skills. The role requires a commitment to accuracy and an openness to learning new processes and tools. Client is open to training candidates who have 6 months or more in accounting!</p><p><br></p><p>Responsibilities:</p><p>• Process and manage invoices with precision, ensuring proper coding and documentation.</p><p>• Conduct check runs and verify payments to maintain accurate financial records.</p><p>• Handle invoice processing for multiple entities, ensuring timely and accurate completion.</p><p>• Collaborate with other departments to address discrepancies and resolve issues efficiently.</p><p>• Maintain organized records of accounts payable transactions for audit and reconciliation purposes.</p><p>• Assist in ordering duties and ensure compliance with company policies.</p><p>• Monitor accounts payable workflows to identify opportunities for improvement.</p><p>• Support month-end closing activities by providing accurate and timely data.</p><p>• Stay updated on best practices and tools to enhance accounts payable operations.</p>
<p>Casa Grande, AZ client is seeking a Senior Accountant for a long term contract opportunity. Job dutes include:</p><ul><li><strong>Key Responsibilities</strong></li><li>Participate in the month-end close process, including preparation of journal entries and review of financial statement trends</li><li>Perform monthly general ledger reconciliations and maintain appropriate supporting documentation</li><li>Prepare and post journal entries related to home office, intercompany, joint ventures, debt, revenue, reserves, and other general accounting transactions</li><li>Maintain the chart of accounts and general ledger systems</li><li>Assist with the preparation and distribution of monthly financial and statistical reports to management</li><li>Prepare ad-hoc financial reports and assist leadership with analysis and interpretation</li><li>Review financial statements for accuracy and proper accounting treatment</li><li>Support external audits by preparing audit schedules and responding to audit requests</li><li>Provide accounting guidance and training to internal stakeholders as needed</li><li>Identify and assist with implementing efficiencies in accounting processes</li><li>Maintain compliance with Company policies, procedures, and HIPAA requirements</li><li><strong>Qualifications</strong></li><li><strong>Required:</strong></li><li>Bachelor's degree in Accounting or Finance (or equivalent)</li><li>5+ years of accounting or financial experience, preferably in healthcare or senior living</li><li>Advanced proficiency in spreadsheet and reporting tools</li><li>Strong analytical, problem-solving, and organizational skills</li><li>Excellent written and verbal communication skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul><p><br></p>
<p>We are looking for an experienced Property Manager to join our team in Tucson, Arizona. This is a permanent or contract to hire position that requires a highly organized and detail oriented individual to oversee the management of residential properties. The ideal candidate will excel in tenant screening, property marketing, and maintaining high occupancy rates while minimizing evictions.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough screenings of prospective tenants to ensure they meet qualification standards.</p><p>• Oversee move-in processes by coordinating maintenance, verifying paperwork, managing key distribution, and collecting required payments.</p><p>• Collaborate with leasing agents to review property listings, ensuring accurate pricing, appealing descriptions, and high-quality images.</p><p>• Address and resolve customer service issues to mitigate risks, reduce complaints, and maintain positive reviews.</p><p>• Monitor rental market trends and educate leasing agents on competitive rates and comparables.</p><p>• Communicate with property owners to provide recommendations that help rent units quickly and efficiently.</p><p>• Ensure weekly reporting is completed, including tasks such as turnover leasing, notice to vacate processing, and managing lockboxes at occupied units.</p><p>• Work closely with the maintenance department to address property concerns and uphold established property standards.</p><p>• Develop and implement strategies to maintain a vacancy rate below 3% while minimizing eviction rates.</p>
We are looking for a skilled Receptionist to join our team in Tucson, Arizona. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day office operations, providing excellent customer service, and supporting administrative tasks. If you have experience in handling reception duties and thrive in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail oriented and welcoming environment.<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Handle administrative tasks such as scheduling appointments, maintaining records, and organizing files.<br>• Assist with project scheduling and coordination to support internal teams.<br>• Provide back-office support by preparing reports, correspondence, and other documentation.<br>• Maintain office supplies and inventory, ensuring timely replenishment.<br>• Utilize Microsoft Excel for data entry, record management, and report generation.<br>• Communicate effectively in Spanish to conduct business interactions as needed.<br>• Collaborate with team members to ensure efficient workflow and address operational challenges.
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Oro Valley, Arizona. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. The role requires proficiency in administrative tasks, basic Excel functions, and general office management.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain physical and digital files to ensure easy access and proper documentation.</p><p>• Handle data entry tasks with accuracy and efficiency.</p><p>• Perform mail merging tasks using Microsoft Excel to streamline communication processes.</p><p>• Answer inbound phone calls, providing attentive and courteous assistance.</p><p>• Assist with receptionist duties, including greeting visitors and managing inquiries.</p><p>• Sort and prioritize incoming correspondence and documents.</p><p>• Support general office operations by maintaining a clean and organized workspace.</p><p>• Collaborate with team members to ensure smooth workflow and task completion.</p>
