We are looking for a Facilities Administrator to support daily office operations in Tucson, Arizona in a Contract position. This role serves as a key onsite resource for employees by helping maintain an organized, welcoming, and efficient workplace. The ideal candidate brings strong administrative skills, practical problem-solving ability, and a proactive approach to coordinating facility needs and staff support. Responsibilities: • Manage incoming and outgoing mail by collecting deliveries, sorting materials, scanning documents, and arranging forwarding when needed. • Order and restock office supplies, refreshments, coffee items, and related workplace essentials to keep the site fully supported. • Receive packages and courier deliveries, distribute items appropriately, and prepare shipments such as welcome materials for new employees. • Act as the primary onsite point of contact for employee requests, providing day-to-day assistance and addressing workplace support needs promptly. • Coordinate facility upkeep by tracking maintenance issues, working with external service providers, and helping ensure office equipment remains operational. • Maintain a clean, orderly, and functional office environment, including shared spaces, plants, and general workplace presentation. • Support office administration by recording facility activities, preparing monthly card-related financial reporting, and submitting utility information as required. • Assist with employee onboarding by conducting office tours, managing access code updates for arrivals and departures, and explaining how to use equipment such as printers and mailing systems. • Respond to building alarms and emergency situations in accordance with office procedures, including participation in drills and preparedness activities. • Plan and carry out onsite employee engagement activities, including monthly lunches and occasional social gatherings for the Tucson team.

• At least 5 years of experience in an administrative, office support, or facilities coordination role.• Experience with facilities and vendor management.• Proficiency with data entry and Microsoft Word in an office setting that requires strong attention to detail.• Ability to manage multiple operational tasks efficiently while maintaining strong attention to detail.• Comfortable using standard office equipment and able to guide others on basic workplace tools and devices.• Strong communication and interpersonal skills with a service-oriented approach to supporting onsite staff.• Ability to coordinate with vendors, handle deliveries, and maintain organized records and reports.• Reliable judgment and readiness to respond appropriately to urgent facility or emergency-related situations.

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Tucson, AZ
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a Facilities Administrator to support daily office operations in Tucson, Arizona in a Contract position. This role serves as a key onsite resource for employees by helping maintain an organized, welcoming, and efficient workplace. The ideal candidate brings strong administrative skills, practical problem-solving ability, and a proactive approach to coordinating facility needs and staff support. Responsibilities: • Manage incoming and outgoing mail by collecting deliveries, sorting materials, scanning documents, and arranging forwarding when needed. • Order and restock office supplies, refreshments, coffee items, and related workplace essentials to keep the site fully supported. • Receive packages and courier deliveries, distribute items appropriately, and prepare shipments such as welcome materials for new employees. • Act as the primary onsite point of contact for employee requests, providing day-to-day assistance and addressing workplace support needs promptly. • Coordinate facility upkeep by tracking maintenance issues, working with external service providers, and helping ensure office equipment remains operational. • Maintain a clean, orderly, and functional office environment, including shared spaces, plants, and general workplace presentation. • Support office administration by recording facility activities, preparing monthly card-related financial reporting, and submitting utility information as required. • Assist with employee onboarding by conducting office tours, managing access code updates for arrivals and departures, and explaining how to use equipment such as printers and mailing systems. • Respond to building alarms and emergency situations in accordance with office procedures, including participation in drills and preparedness activities. • Plan and carry out onsite employee engagement activities, including monthly lunches and occasional social gatherings for the Tucson team.
2026-06-18T00:00:00Z

Facilities Administrator Job in Tucson, AZ | Robert Half