We are looking for a detail-oriented and friendly Receptionist to join our team in Northville, Michigan. In this long-term contract position, you will serve as the first point of contact for clients, ensuring a welcoming and organized office environment. This role offers an excellent opportunity to showcase your communication and multitasking skills in a dynamic setting.<br><br>Responsibilities:<br>• Welcome and assist clients upon arrival, ensuring a positive and detail-oriented experience.<br>• Manage a multi-line phone system, directing calls efficiently and providing accurate information.<br>• Handle inbound calls, addressing inquiries and routing them to the appropriate departments.<br>• Maintain and organize the front desk area to uphold a tidy and presentable workspace.<br>• Support administrative tasks, including scheduling and document preparation.<br>• Operate a switchboard system with up to ten phone lines, ensuring seamless communication.<br>• Collaborate with team members to assist in tax preparation processes.<br>• Ensure timely and accurate communication within the office to support daily operations.
We are seeking a highly organized and detail-oriented Administrative Assistant to support the operations of a Certified Public Accountant (CPA) firm. This is a contract position ideal for a proactive, flexible, and professional individual who excels in administrative tasks and enjoys working in a dynamic environment. The Administrative Assistant will play a key role in ensuring the firm's day-to-day operations run smoothly while assisting with client communications, document management, and scheduling.<br><br>Responsibilities:<br><br>Provide general administrative support to CPA firm staff, including partners, managers, and accountants.<br>Perform data entry, maintain records, and ensure the accuracy of client files and databases.<br>Manage calendars, schedule client meetings, and coordinate appointments for CPA staff.<br>Prepare and proofread correspondence, reports, and financial documents for client and internal use.<br>Assist in the preparation and organization of tax returns, audit files, and financial statements.<br>Answer phone calls and respond to client inquiries in a timely, professional manner.<br>Process invoices, expense reports, and payment requests as needed.<br>Support office operations, including ordering supplies and coordinating IT assistance.<br>Ensure filing systems are well-organized and compliant with industry standards and regulations.<br>Handle confidential information with discretion and follow established protocols for data security.
