We are looking for an organized and personable Office Administrative Assistant to support the day-to-day operations of the Upper School at a co-educational independent school in New Canaan, Connecticut. This contract position involves engaging with students, parents, and faculty while ensuring the smooth functioning of administrative tasks. If you are proactive, tech-savvy, and thrive in a dynamic environment, this role is an excellent opportunity to contribute to a vibrant school community.<br><br>Responsibilities:<br>• Manage visitor access and maintain the safety and security of the building.<br>• Oversee student attendance and dismissal records for Grades 5-9, ensuring accuracy and timeliness.<br>• Provide administrative support to the Assistant Head of the Upper School, handling various tasks as needed.<br>• Coordinate the procurement and inventory of books and supplies, fulfilling faculty requests and verifying receipt of orders.<br>• Communicate maintenance needs promptly and follow up to ensure issues are resolved efficiently.<br>• Assist with posting updates about sports and after-school activities on building monitors.<br>• Welcome parents, students, and visitors with professionalism and a friendly demeanor.<br>• Handle additional assignments and projects as directed by the division head or administrative team.
<p>We are seeking a dynamic and tech-savvy <strong>Administrative Assistant</strong> to join our team! This is an exciting opportunity to provide essential support across multiple departments while making a meaningful contribution to our organization’s daily operations and long-term goals. You will play a central role in ensuring a smoothly functioning workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As an <strong>Administrative Assistant</strong>, your key responsibilities will include:</p><ul><li>Performing general <strong>administrative duties</strong> such as filing, organizing records, and preparing reports.</li><li><strong>Email management</strong>: Monitoring, sorting, and responding to communications in a professional and timely manner.</li><li>Acting as a <strong>customer liaison</strong>: Directly engaging with customers to ensure a high level of satisfaction and addressing inquiries or follow-up needs.</li><li>Supporting <strong>marketing</strong> efforts and lead follow-up for organizational initiatives.</li><li>Assisting <strong>HR (Human Resources)</strong> with administrative tasks under the direction of Susan [insert last name or title].</li><li>Floating across multiple departments and being a resource wherever support is needed.</li></ul><p><br></p><p><strong>What We’re Looking For:</strong></p><p>We’re looking for a motivated, detail-oriented team player who thrives in a fast-paced environment. The <strong>ideal candidate</strong> should have:</p><p><strong>Top Skills (Hard):</strong></p><ol><li><strong>Administrative Experience:</strong> Proven experience performing administrative tasks.</li><li><strong>Office Experience:</strong> Experience working in an office environment with the ability to manage various responsibilities.</li><li><strong>Tech-Savvy Skillset:</strong> Proficient in navigating and utilizing the following tools:</li></ol><ul><li><strong>Google Suite</strong> (Docs, Sheets, Drive, etc.)</li><li><strong>Microsoft Suite</strong> (Word, Excel, Outlook, etc.)</li></ul><p><strong>Key Soft Skills:</strong></p><ul><li>Strong organizational and time-management skills.</li><li>Attention to detail and problem-solving ability.</li><li>Excellent communication and interpersonal skills.</li><li>Flexible and adaptable; able to float across departments and take on new challenges as needed.</li></ul><p><br></p>
We are seeking a detail-oriented and detail oriented Sr. Administrative Assistant to join our dynamic team! This role is focused on surgical scheduling, expense management, calendar coordination, and providing high-level administrative support to academic providers. The ideal candidate is organized, adaptable, and can maintain an excellent balance of professionalism and personable demeanor in an office setting while supporting 1-2 academic providers. <br> Key Responsibilities: Surgical Scheduling: Efficiently coordinate surgery appointments, ensuring accuracy and prompt communication with relevant stakeholders. Expense Management: Handle expense reporting and reimbursements for providers, adhering to organization policies and timelines. Calendar Management: Perform extensive scheduling duties, including managing complex calendars, appointments, and meetings for academic providers. Administrative Support: Provide general office support with a focus on professionalism, confidentiality, and attention to detail. Delivery Network Coordination: Collaborate with internal teams and external networks for seamless communication and workflow. <br> Preferred Skills & Experience: Prior experience with Workday and EPIC (not required but considered a plus). Proven ability to multi-task in a fast-paced environment while maintaining a high level of accuracy and productivity. Demonstrated expertise in creating organized workflows for scheduling, expenses, and administrative tasks. Strong interpersonal skills, with the ability to be personable but maintain focus in detail oriented interactions. <br> Qualifications: Previous experience in administrative support, particularly in surgical scheduling or in academic settings, is a strong advantage. Exceptional organizational and time-management skills. Proficiency in Microsoft Office Suite and other productivity tools. Excellent verbal and written communication skills. <br> Work Arrangement & Hours: Hybrid Role: Enjoy a mix of remote and on-site work for optimal flexibility and balance Standard office hours apply, with the possibility of occasional adjustments based on scheduling needs.
<p><strong>*Permanent* Tax Administrative Assistant</strong></p><p> <strong>Location:</strong> New Haven, CT (Onsite, Full-Time)</p><p> <strong>Salary:</strong> $60,000–$70,000 (paid hourly) -Depending on Experience</p><p><br></p><p><br></p><p><br></p><p>We are currently seeking a dedicated <strong>Tax Administrative Assistant</strong> to join our client's team in <strong>New Haven, CT</strong>. This is a <strong>full-time, onsite</strong> role offering a blend of front desk responsibilities and critical back-end administrative support for the firm's tax professionals.</p><p>As one of the first point of contact for clients, you’ll play a key role in representing the firm’s professionalism and customer-first approach, while also managing sensitive tax-related documentation with accuracy and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Front Desk Duties:</strong></p><ul><li>Answer and route incoming phone calls professionally</li><li>Greet clients and visitors with a welcoming demeanor</li><li>Assist clients with general inquiries and follow-up items</li><li>Manage appointment scheduling and client check-ins</li></ul><p><strong>Administrative & Back-End Support:</strong></p><ul><li>Collect, organize, and verify tax documents for preparers</li><li>Maintain client records and ensure accurate data entry</li><li>Utilize Microsoft Excel to manage and track financial data</li><li>Support office operations and help ensure deadlines are met</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>3+ years of administrative experience</strong> in a professional office setting </li><li>Strong proficiency in <strong>Microsoft Excel</strong> is required</li><li>High attention to detail with the ability to manage multiple priorities</li><li>Adaptable and comfortable in a <strong>fast-paced environment</strong></li><li>Excellent communication and organizational skills</li><li>Experience in a tax or financial services environment is a plus</li></ul><p><br></p><p><strong>Compensation/Benefits/Highlights:</strong></p><ul><li>Competitive salary based on experience ($60K–$70K)</li><li>Full benefits package including 401k</li><li>Supportive, employee-focused work culture</li><li>Opportunity for long-term stability and professional growth</li></ul><p><br></p><p><strong>To Apply:</strong></p><p> Please submit your resume here or email to Daniele.Zavarella@roberthalf com!</p>
Local compnay is seeking a skilled and self-motivated Property Management Assistant to join our team on a flexible part-time basis (3 days per week). This role supports the Property Management team through administrative tasks, records management, tenant relations, and light bookkeeping. If you are detail-oriented, possess excellent customer service skills, and have a strong proficiency in Excel, we want to hear from you! <br> Key Responsibilities: Administrative Duties: Provide administrative support to Property Management, tenant relations, and maintenance operations. Answer phone calls from tenants and vendors; assist and dispatch facilities managers as needed. Maintain tenant contact lists and update emergency contact information. Produce, modify, and distribute spreadsheets, forms, manuals, and information packages for Property Management. Process correspondence for tenants, contractors, and vendors. Maintain and organize insurance certificates, leases, contracts, and other records. Obtain and process monthly utility bills online. Manage tenant work orders and walk-ins (vendors, tenants, prospective tenants). Bookkeeping and Organizational Responsibilities: Process remote bank deposits and upload invoices to Nexus. Provide support with light bookkeeping-related tasks, including utility schedules and payment processing. Skills and Experience: Required: Demonstrated proficiency in Excel (advanced spreadsheet creation and management). Experience with Microsoft Word and familiarity with QuickBooks and Nexus software. Strong attention to detail with excellent prioritization and time-management skills. Preferred: Customer service experience with a focus on tenant/vendor relations. Knowledge of office procedures and basic bookkeeping. Ability to work independently and reliably under minimal supervision.
We are looking for a detail-oriented Sales Administrative Assistant to join our team on a contract basis. This role is based in Stamford, Connecticut, and will play a critical part in supporting our sales team through efficient document processing and administrative tasks. Ideal candidates will thrive in a structured environment, possess strong organizational skills, and demonstrate proficiency with computer systems.<br><br>Responsibilities:<br>• Process and review sales-related documents to ensure accuracy and compliance with company standards.<br>• Assist the sales team by providing timely follow-ups and administrative support.<br>• Maintain organized records and files for seamless access and retrieval.<br>• Perform repetitive tasks with a high level of attention to detail and consistency.<br>• Communicate effectively in writing to address inquiries and share updates with the team.<br>• Utilize computer systems to input and manage data efficiently.<br>• Collaborate with team members to ensure smooth workflows and task completion.<br>• Support post-sales activities, including order entry and follow-up processes.<br>• Identify and resolve discrepancies in documentation or data.<br>• Uphold confidentiality and professionalism when handling sensitive information.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Westport, Connecticut. This role involves managing Concur system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Configure and maintain user accounts, system settings, workflows, and approval hierarchies within the Concur platform.</p><p>• Address and resolve system errors, discrepancies in expense reports, and technical issues to ensure seamless system operations.</p><p>• Review travel and expense reports for accuracy and compliance with company policies and regulatory standards.</p><p>• Enforce organizational policies and identify irregularities or violations in submitted reports.</p><p>• Collaborate with finance, HR, travel managers, and other stakeholders to optimize workflows and enhance user experiences.</p><p>• Provide administrative support, including data entry and document management, to streamline daily operations.</p><p>• Analyze system usage and recommend improvements to boost efficiency and user satisfaction.</p>
<p><strong>About the Company:</strong></p><p>Our client is a well-established organization in the real estate/property management industry, known for its commitment to excellence and fostering a supportive, collaborative workplace culture. <strong>Yardi</strong> experience is required</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>As an Administrative Assistant, you will play a critical role in supporting day-to-day operations. Your key responsibilities will include:</p><ul><li>Utilizing <strong>Yardi</strong> to manage property information, tenant records, and financial data.</li><li>Assisting with <strong>data entry</strong>, report generation, and maintaining accurate databases.</li><li>Coordinating and scheduling meetings, managing calendars, and handling communication.</li><li>Supporting property management teams with lease administration and compliance tracking.</li><li>Organizing and maintaining files, both digital and physical.</li><li>Responding to client inquiries and assisting with administrative projects as needed.</li><li>Providing general office support to ensure smooth business operations.</li></ul><p><strong>Requirements:</strong></p><p>To succeed in this role, candidates should have:</p><ul><li><strong>Proven experience</strong> in an administrative support role, preferably in a property management or real estate setting.</li><li>Proficiency with <strong>Yardi software</strong> is a <strong>must</strong>.</li><li>Strong computer skills, including Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational skills and <strong>high attention to detail</strong>.</li><li>Strong communication and interpersonal abilities.</li><li>A customer-service mindset with the ability to manage multiple priorities effectively.</li></ul>
<p><strong>HR Generalist</strong></p><p>Springfield, MA (Corporate Office)</p><p>Work Arrangements: Hybrid - 2 days remote, 3 days in office</p><p>Hours: Flexible; 30-40 hours/week (please indicate your preference when applying)</p><p>Compensation: $70,000-$75,000/year + performance-based bonus</p><p><br></p><p>We are partnering with a well known organization with a local footprint that is seeking a dedicated and proactive HR Generalist to provide comprehensive human resources support and high-level executive assistance/office management for the President/CEO of a growing professional service organization This is a uniquely blended role, split evenly between HR functions and office management, requiring exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism and discretion.</p><p> </p><p><strong>Position Responsibilities</strong></p><p> </p><p><strong>Human Resources</strong></p><ul><li>Maintain all employee records,</li><li>Process payroll through payroll software for up to 50 employees</li><li>Oversee talent acquisition efforts and managing pre-employment processes.</li><li>Conduct detailed new hire orientations, provide benefits explanations, and ensure smooth onboarding procedures.</li><li>Monitor and ensure complete compliance with federal, state, and local employment laws, as well as specific credit union policies.</li><li>Update and maintain HR policies, the employee handbook, and procedures in line with current regulations.</li></ul><p><strong>Executive Assistant/ Office Management Responsibilities</strong></p><ul><li>Provide confidential, high-level administrative support to the President/CEO, managing sensitive communications and projects with discretion.</li><li>Prepare and coordinate meetings including executive travel and related logistics </li><li>Liaise with senior management to track updates on projects and strategic initiatives.</li><li>Maintain corporate records, contracts, and key documents in line with regulatory compliance.</li><li>Plan office events, milestones, parties, and other employee recognition programs</li></ul><p><strong>What Sets This Role Apart</strong></p><ul><li>Outstanding Benefits- one of the best healthcare plans in the area and a 401k match up to 6%</li><li>Collaborative Environment, Flexibility on hours, HYBRID 2 days/week work from home</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Proven experience in human resources</li><li>Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.</li><li>Ability to work independently and maintain confidentiality with sensitive information.</li></ul><p><strong>Let’s Connect!</strong></p><p>If you are passionate about being the go-to for all human resources/ office administration in a tight knit, great company culture, this could be the perfect role for you!</p><p>Please reach out to <strong>Kelsey Ryan at Robert Half</strong> with your resume at Kelsey.Ryan@roberthalf(.com) or apply here!</p>
<p><strong>Job Title:</strong> Executive Assistant (Permanent Position!)</p><p><strong>Location:</strong> Hartford, CT (Fully Onsite)</p><p><strong>Position Type:</strong> Full-Time, Permanent</p><p><strong>Compensation:</strong> $80,000–$90,000 (commensurate with experience)</p><p><br></p><p>Our client is a mission-driven non-profit organization based in Hartford, CT, committed to making a meaningful impact in our community. We are seeking a highly skilled and professional <strong>Executive Assistant</strong> to support an Executive level Manager. This is a fully onsite role offering the opportunity to work closely with passionate individuals in a collaborative and purpose-driven environment.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Executive Assistant will play a critical role in supporting the Executive Manager and overall organizational efficiency. The ideal candidate will have a strong background in executive support, excellent communication skills, and a proactive mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendar and scheduling needs for the Executive Manager</li><li>Coordinate internal and external meetings, including Board of Directors meetings</li><li>Arrange occasional travel, including itineraries and logistics</li><li>Maintain and organize internal data, records, and documents</li><li>Assist with program management and implementation</li><li>Prepare agendas, presentations, and reports for leadership and board meetings</li><li>Serve as a liaison with internal staff, board members, and external partners</li><li>Handle confidential information with discretion and professionalism</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 5 years of Executive Assistant experience, preferably in a non-profit or mission-driven setting (industry is not a must, just a plus!)</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li><li>Demonstrated excellence in calendar management and scheduling</li><li>Exceptional written and verbal communication skills</li><li>High level of professionalism, discretion, and integrity</li><li>Outstanding organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul><p><br></p><p><strong>Please apply today if you meet the above requirements to Daniele.Zavarella@roberthalf com!</strong></p>
<p><strong>Administrative Assistant – Full-Time or Part-Time!</strong></p><p><strong>Location:</strong> Southington, CT</p><p><strong>Type:</strong> Permanent Position (Full-Time or Part-Time)</p><p><strong><em>This position is an hourly role, paying up to $26.00/hour depending on experience!</em></strong></p><p><br></p><p>A small, family-owned company in Southington, CT is seeking a reliable and experienced <strong>Administrative Assistant/Accounting Clerk</strong> to join our close-knit team. This is a permanent position with flexible hours — our client is open to candidates looking for either full-time or part-time employment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer and route incoming phone calls</li><li>Schedule service appointments</li><li>Input and code AP invoices</li><li>Input payroll data for under 30 employees</li><li>Maintain and update customer information in a CRM system</li><li>Provide general office support as needed — must be comfortable wearing many hats!</li></ul><p><strong>Requirements:</strong></p><ul><li><strong>3+ years of administrative experience</strong></li><li><strong>Experience with Accounts Payable (AP)</strong></li><li>Strong proficiency in <strong>Microsoft Excel</strong></li><li>Comfortable working in a <strong>small office environment</strong></li><li>Strong organizational and multitasking skills</li></ul><p><br></p><p> Please submit your resume to <strong>Daniele.Zavarella@roberthalf com. </strong>Be sure to indicate whether you are seeking <strong>full-time</strong> or <strong>part-time</strong> employment in your message.</p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a contract basis in Stamford, Connecticut. This role focuses on supporting the hiring process and maintaining accurate records while ensuring timely communication with previous employers. If you thrive in a fast-paced environment and have a passion for organization, this could be the perfect opportunity for you.<br><br>Responsibilities:<br>• Scan and organize hiring-related forms to ensure proper documentation and accessibility.<br>• Track and compile responses from previous employers regarding candidates' work history.<br>• Conduct follow-up calls to past employers to obtain required information and document outcomes.<br>• Manage over 100 hiring-related packets, each containing details from 1 to 12 previous employers.<br>• Ensure all deadlines for hiring documentation are met by maintaining a structured and efficient workflow.
<p>We are looking for a detail-oriented Junior Paralegal to join our client's team in Tolland, Connecticut. This Contract-to-Hire position offers an excellent opportunity for candidates eager begin their legal career by contributing to administrative and compliance tasks in a fast-paced environment. The ideal candidate will have strong organizational skills and the ability to support legal operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Input and update compliance-related data using Salesforce and other software tools.</p><p>• Verify and maintain the accuracy of customer information, including names and addresses, for record-keeping purposes.</p><p>• Conduct thorough reviews to ensure compliance documentation meets legal and administrative standards.</p><p>• Collaborate with team members on various administrative projects as assigned.</p><p>• Organize and manage legal documents and records to facilitate efficient access and use.</p><p>• Assist with compliance reviews by gathering necessary information and preparing reports.</p><p>• Provide support in the preparation and maintenance of legal correspondence.</p><p>• Address and resolve discrepancies in customer data promptly and effectively.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p><strong>Assistant Director of Finance</strong></p><p><br></p><p><strong>Westport</strong></p><p><strong>$90K–$105K + Benefits</strong></p><p><br></p><p><strong>A mission-driven nonprofit organization is seeking an Assistant Director of Finance</strong> to support the Director of Finance in overseeing accounting and financial operations. This role is ideal for a detail-oriented finance professional who thrives in a collaborative environment and wants to contribute to an organization making a meaningful community impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day accounting, including general ledger, accounts payable/receivable, and payroll</li><li>Support preparation of monthly financial statements, budget-to-actual reports, and cash flow analysis</li><li>Assist in the annual budget process and long-term financial planning</li><li>Manage grant and contract reporting to ensure compliance with funder requirements</li><li>Coordinate audit preparation and support external auditors</li><li>Maintain and strengthen internal controls and accounting policies</li><li>Supervise and mentor junior finance staff</li><li>Partner with program and development teams to provide financial insights for decision-making</li></ul><p><strong>What is Offered:</strong></p><ul><li>Work-life balance in a collaborative, mission-driven culture</li><li>Opportunity to make a direct impact by ensuring strong financial stewardship of resources</li><li>Professional growth and leadership development </li></ul>
<ul><li><strong>Position: Claims Examiner - Lost Time (Contract Role)</strong></li><li><strong>Location: 555 Long Wharf Drive New Haven CT USA 06511-5941</strong></li><li><strong>Type: 100% Onsite</strong></li><li><strong>Hourly Pay Range: $30-33/per hour</strong></li><li><strong>Interview Process: Virtual interview 1-2 round of 30 minute interview</strong></li></ul><p> </p><p><strong>Job Description: </strong></p><p>Job Schedule-100% ONSITE</p><p>Job hours-8:30am-5:00pm EST</p><p> </p><p>3 years of Workers Compensation Lost Time Claim Examiner or Commensurate Experience </p><p> </p><p>Duties and Responsibilities:</p><p>- Handles all aspects of workers compensation lost time claims from set-up to case closure ensuring strong customer relations are maintained throughout the process.</p><p>- Reviews claim and policy information to provide background for investigation.</p><p>- Conducts 3-part ongoing investigations obtaining facts and taking statements as necessary with insured claimant and medical providers.</p><p>- Evaluates the facts gathered through the investigation to determine compensability of the claim.</p><p>- Informs insureds claimants and attorneys of claim denials when applicable.</p><p>- Prepares reports on investigation settlements denials of claims and evaluations of involved parties etc.</p><p>- Timely administration of statutory medical and indemnity benefits throughout the life of the claim.</p><p>- Sets reserves within authority limits for medical indemnity and expenses and recommends reserve changes to Team</p><p>Leader throughout the life of the claim.</p><p>- Reviews the claim status at regular intervals and makes recommendations to Team Leader to discuss problems and remedial actions to resolve them.</p><p>- Prepares and submits to Team Leader unusual or possible undesirable exposures when encountered.</p><p>- Works with attorneys to manage hearings and litigation</p><p>- Controls and directs vendors nurse case managers telephonic cases managers and rehabilitation managers on medical management and return to work initiatives.</p><p>- Complies with customer service requests including Special Claims Handling procedures file status notes and claim reviews.</p><p>- Files workers compensation forms and electronic data with states to ensure compliance with statutory regulations.</p><p>- Refers appropriate claims to subrogation and secures necessary information to ensure that recovery opportunities are maximized.</p><p>- Works with in-house Technical Assistants Special Investigators Nurse</p><p>Consultants Telephonic Case Managers as well as Team Supervisors to exceed customer's expectations for exceptional claims handling service.</p>
<p>We are looking for an experienced Administrative Coordinator to join our client's team in Holyoke, Massachusetts. This is a long-term contract position where you will play a critical role in providing organizational and administrative support to ensure smooth day-to-day operations. The ideal candidate will excel in managing schedules, handling communications, and maintaining accurate records.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, appointments, and schedules to optimize efficiency.</p><p>• Respond to inbound calls professionally while addressing inquiries and directing them appropriately.</p><p>• Provide administrative assistance to support daily operations, including preparing documents and correspondence.</p><p>• Maintain and update records with accuracy to ensure seamless tracking and reporting.</p><p>• Generate monthly reports using Microsoft Excel to support decision-making processes.</p><p>• Collaborate with team members to ensure timely completion of administrative tasks.</p><p>• Assist in organizing meetings, preparing agendas, and documenting minutes.</p><p>• Support home health operations with administrative tasks and communication.</p><p>• Identify and implement improvements to streamline administrative processes.</p>
<p><strong>Assistant Property Controller - (150k-175k+ B) - Hybrid - Top 10!!!</strong></p><p>For immediate consideration send resumes to Jennifer.Beilin@Roberthalf com</p><p><br></p><p><strong>About the Role</strong>: Join a well-established organization with a national presence in residential property management. This role offers the opportunity to contribute to a large-scale accounting operation and work with a highly skilled team.</p><p><strong>Position Overview: </strong>Reporting to the Controller, this role focuses on managing financial operations and cash workflows across corporate entities and a large portfolio of properties. Responsibilities include ensuring accurate accounting processes, producing timely reports, supervising team members, and supporting comprehensive budget preparation efforts.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate accurate and timely financial statements while coordinating audit schedules for multiple entities.</li><li>Assist in preparing debt service budgets, monthly cash flow projections, and cash position analyses across a large portfolio of properties</li><li>Manage intercompany payables, ACH disbursements, and self-held escrow accounts.</li><li>Open and manage new bank accounts as needed and prepare weekly cash reports for Treasury and senior management.</li><li>Oversee and reconcile all accounting transactions for corporate entities.</li><li>Provide auditors with aggregate schedules.</li><li>Record bi-weekly payroll and manage corporate credit card transactions.</li><li>Review distribution calculations and ensure accuracy for Controller and CFO approvals.</li><li>Manage staff within the property accounting department</li></ul><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in accounting or a related field.</li><li>Minimum of 8 recent years of experience in an accounting department, ideally within property management or a similar industry.</li><li>CPA designation highly preferred.</li><li>Prior experience in public accounting is a plus.</li><li>Strong proficiency with Yardi software is highly desirable.</li></ul>
