<p>Our client is in need of a detail-oriented Administrative Assistant in San Antonio, Texas. The right candidate will play a vital part in supporting daily operations and ensuring smooth administrative processes. This position requires strong organizational skills and the ability to handle multiple tasks efficiently and comfortable with repetitive work.</p><p><br></p><p>Responsibilities:</p><p>• Scan and accurately log enrollment forms into the system, maintaining proper documentation.</p><p>• Prepare and manage mail merges using Microsoft tools for efficient communication.</p><p>• Send personalized profile cards to new sponsors promptly via mail.</p><p>• Assemble and distribute welcome packet envelopes for new sponsors with attention to detail.</p><p>• Respond to incoming calls and provide excellent customer service to inquiries.</p><p>• Perform data entry tasks with a high level of accuracy and efficiency.</p><p>• Operate scanning equipment to digitize records and ensure proper file management.</p><p>• Support receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Complete additional administrative tasks as assigned to support office operations.</p><p>Digitize files</p><p>Other administrative duties as assigned</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
<p>We are looking for a detail-oriented and proactive individual to join our team as a Legal Support II in Austin, TX. In this role, you will provide administrative assistance and project management support to the alcohol licensing team within the Legal Department. This is a long-term contract position where you will play a pivotal role in ensuring compliance, managing licensing applications, and contributing to the smooth operation of legal processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process state license applications, ensuring accuracy and compliance with regulations.</p><p>• Provide administrative support to compliance specialists, including handling general office tasks.</p><p>• Organize and prioritize high volumes of tasks and projects with minimal supervision.</p><p>• Respond promptly and effectively to urgent situations requiring immediate action.</p><p>• Foster creative problem-solving approaches to address challenges within the team or related groups.</p><p>• Maintain a high level of professionalism and discretion when handling confidential information.</p><p>• Collaborate effectively with individuals at all levels inside and outside the organization.</p><p>• Ensure deadlines are met while maintaining attention to detail and accuracy.</p><p>• Assist in the development and implementation of licensing project plans.</p><p>• Utilize Microsoft programs to manage documentation and support administrative tasks.</p>
<p>Our client is in need of a dedicated Project Administrative Assistant to join their team in Castroville, Texas. The right candidate will provide essential administrative support to a construction site project team, ensuring smooth operations and effective communication. This position offers an opportunity to contribute to dynamic projects while fostering collaboration and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily administrative support to the construction site project team, ensuring efficient workflows.</p><p>• Process expense reports and maintain accurate financial documentation for Project Executives and Managers.</p><p>• Organize and manage project-specific tools, calendars, conference rooms, and access materials.</p><p>• Maintain project organizational charts and seating arrangements, keeping records updated.</p><p>• Coordinate travel arrangements, including reservations, accommodations, and itineraries for team members.</p><p>• Schedule and organize project-related meetings, prepare agendas, and document minutes for distribution.</p><p>• Address office inquiries from staff, clients, and vendors, escalating issues when necessary.</p><p>• Facilitate project staff orientations and transitions, ensuring smooth integration into the team.</p><p>• Oversee the ordering and management of supplies to support project office operations.</p><p>• Assist with special projects and events, contributing to the overall effectiveness of administrative services.</p>
