We are looking for a proactive and organized Front Desk Coordinator to join our team on a contract basis in Atlanta, Georgia. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and clear communication. This position is ideal for someone with excellent multitasking abilities and a keen attention to detail.<br><br>Responsibilities:<br>• Welcome guests warmly, ensuring they feel comfortable and attended to.<br>• Coordinate team meetings, including scheduling and providing necessary materials.<br>• Handle incoming and outgoing mail, including sorting, distributing, and preparing items for dispatch.<br>• Perform scanning, filing, and sending of documents to support administrative needs.<br>• Answer and manage a multi-line phone system, directing calls appropriately and providing accurate information.<br>• Assist with concierge-style services, offering support to both internal staff and visitors.<br>• Maintain the front desk area, ensuring it is tidy and presentable at all times.<br>• Address inbound inquiries in a timely and efficient manner, both over the phone and in person.<br>• Provide general administrative support to ensure seamless day-to-day operations.
<p>Job description: </p><p>Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism. </p><p><br></p><p> Job Responsibilities: </p><p>• Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests </p><p>• Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member </p><p>• Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down </p><p>• Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment </p><p>• Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware) </p><p>• Track office supply inventory and order office supplies, as needed, using cost-effective approach </p><p>• Process and distribute office mail, type and distribute correspondence, make copies, etc. </p><p>• Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees </p><p>• Maintain orderly conference rooms, workrooms, kitchens, and lobby </p><p>• Identify, recommend and implement solutions for interdepartmental and business operations processes </p><p>• Collaborate with all departments to achieve operational excellence </p><p><br></p><p> Skills, Qualifications & Experience: </p><p>• High School diploma required; some college preferred. </p><p>• 3 or more years of experience in an office setting </p><p>• Must possess the ability to keep information confidential. </p><p>• Exceptional interpersonal, oral, and written communications skills. </p><p>• Exceptional analytical and computer skills including advanced skills in Microsoft Office software. </p><p>• detail-oriented demeanor and ability to think on their feet to handle the unexpected. </p><p>• Process a high level of dependability including stellar attendance and punctuality. </p><p>• Self-driven, with consistent follow-up and follow-through </p><p>• Sound judgment around reasonable purchases </p><p><br></p><p> Schedule: </p><p>• 8-hour shift; 8-5 pm </p><p>• Day shift </p><p>• Monday to Friday </p><p><br></p><p> Experience: </p><p>• Microsoft Excel: 3 years (Required) </p><p>• Microsoft Outlook: 3 years (Required) </p><p>• Microsoft PowerPoint: 3 years (Required) </p><p>• Office management: 3 years (Required) </p><p>• Multi-line phone systems: 3 years (Required)</p>
We are looking for an experienced Office Manager to oversee the daily operations of our office in Peachtree City, Georgia. This long-term contract position requires a proactive individual who can manage administrative tasks, maintain efficient workflows, and provide essential support to staff and vendors. The ideal candidate will possess strong organizational and communication skills to ensure smooth office functionality.<br><br>Responsibilities:<br>• Supervise general office operations, including inventory management for supplies and coordinating maintenance for office equipment.<br>• Schedule and manage team calendars, appointments, and meetings to optimize productivity.<br>• Organize and maintain both physical and electronic records, ensuring accuracy and confidentiality.<br>• Act as the primary point of contact with vendors and service providers, negotiating agreements and ensuring timely delivery of supplies or services.<br>• Provide administrative support for onboarding new employees, setting up workspaces, and distributing necessary materials.<br>• Assist in planning and executing office events, team meetings, and company functions with attention to detail.<br>• Track office expenses, reconcile invoices, and ensure proper approval processes.<br>• Offer general administrative support to staff, addressing inquiries and resolving logistical issues.
