We are looking for a highly skilled Executive Assistant to provide comprehensive support to senior leadership in Richmond, Virginia. In this long-term contract position, you will play a crucial role in managing administrative tasks, ensuring seamless coordination of executive activities, and maintaining professionalism in a dynamic and fast-paced environment. This position requires exceptional organizational abilities, discretion in handling sensitive information, and a proactive approach to anticipating the needs of executives. Responsibilities: • Manage complex executive calendars, ensuring efficient scheduling and coordination of meetings, travel, and appointments. • Facilitate travel arrangements, including booking flights, accommodations, and transportation, while ensuring cost-effectiveness and accuracy. • Prepare, review, and refine executive-level documents such as reports, presentations, and correspondence with a high level of attention to detail. • Organize and support executive meetings, board sessions, and special events by handling agendas, materials, minutes, and post-meeting follow-ups. • Act as a key liaison between executives and internal or external stakeholders, maintaining confidentiality and professionalism. • Monitor and prioritize tasks and deadlines, ensuring timely completion of deliverables and alignment across teams. • Handle sensitive information with discretion, ensuring compliance with privacy and confidentiality standards. • Assist with managing expense reports, tracking budgets, and processing invoices to support financial operations. • Identify opportunities to streamline administrative processes and enhance overall executive efficiency. • Provide proactive support by anticipating executive needs and addressing challenges before they arise.

• Minimum of 5 years of experience in providing administrative support to senior executives. • Proven expertise in calendar management and travel coordination. • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms like Teams and Zoom. • Strong written and verbal communication skills, including the ability to handle executive-level correspondence. • Exceptional organizational and time management skills with the ability to prioritize effectively. • High degree of professionalism, discretion, and emotional intelligence. • Experience supporting C-suite executives or board-level professionals is highly preferred. • Ability to work independently in a fast-paced environment while managing multiple priorities.

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Richmond, VA
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a highly skilled Executive Assistant to provide comprehensive support to senior leadership in Richmond, Virginia. In this long-term contract position, you will play a crucial role in managing administrative tasks, ensuring seamless coordination of executive activities, and maintaining professionalism in a dynamic and fast-paced environment. This position requires exceptional organizational abilities, discretion in handling sensitive information, and a proactive approach to anticipating the needs of executives. Responsibilities: • Manage complex executive calendars, ensuring efficient scheduling and coordination of meetings, travel, and appointments. • Facilitate travel arrangements, including booking flights, accommodations, and transportation, while ensuring cost-effectiveness and accuracy. • Prepare, review, and refine executive-level documents such as reports, presentations, and correspondence with a high level of attention to detail. • Organize and support executive meetings, board sessions, and special events by handling agendas, materials, minutes, and post-meeting follow-ups. • Act as a key liaison between executives and internal or external stakeholders, maintaining confidentiality and professionalism. • Monitor and prioritize tasks and deadlines, ensuring timely completion of deliverables and alignment across teams. • Handle sensitive information with discretion, ensuring compliance with privacy and confidentiality standards. • Assist with managing expense reports, tracking budgets, and processing invoices to support financial operations. • Identify opportunities to streamline administrative processes and enhance overall executive efficiency. • Provide proactive support by anticipating executive needs and addressing challenges before they arise.
2026-03-27T00:00:00Z

Executive Assistant Job in Richmond, VA | Robert Half