<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>We are looking for a reliable and detail-oriented Administrative Assistant to join our team on a contract basis in Edgewood, Maryland. This is a part-time position with the following schedule: Monday and Wednesday, 8:30 AM–4:30 PM, and Friday, 8:30 AM–3:00 PM.</p><p><br></p><p>In this role, you will support daily operations by performing administrative tasks, managing communications, and ensuring the office runs smoothly. This position is ideal for individuals who excel at multitasking and possess strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally, ensuring inquiries are addressed or directed appropriately.</p><p>• Perform accurate data entry to maintain and update records.</p><p>• Manage administrative tasks, including filing, scheduling, and correspondence.</p><p>• Serve as the first point of contact for visitors, providing excellent customer service.</p><p>• Support office staff with various projects and daily operations.</p><p>• Coordinate and organize meetings, including preparing materials and scheduling.</p><p>• Ensure office supplies are stocked and equipment is maintained.</p><p>• Assist in managing leasing office duties, if applicable.</p><p>• Maintain confidentiality and uphold professionalism in all interactions.</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>Do you love organizing, helping others, and keeping chaos in check? We’re searching for a motivated, detail-driven<strong> Office Assistant</strong> to support a busy team in York, PA. If you’re the kind of person who takes pride in making everything around you run better—you’re exactly who we want.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Handle general office duties: filing, scanning, data entry, and document prep</li><li>Answer phones and assist visitors with professionalism and warmth</li><li>Maintain office supplies and keep workspaces tidy and organized</li><li>Support staff with scheduling, communications, and small projects</li><li>Assist with mail distribution and light administrative tasks</li></ul><p><br></p>
<p>We’re looking for a detail-oriented, proactive<strong> Administrative Assistant</strong> to join our team in Enola, PA. If you’re someone who loves keeping things organized, supporting a busy team, and juggling a variety of tasks with ease, this role is a great fit.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Greet visitors and provide front-office support</li><li>Manage phone calls, emails, and internal communications</li><li>Schedule appointments, coordinate meetings, and maintain calendars</li><li>Assist with filing, data entry, document preparation, and recordkeeping</li><li>Organize office supplies and maintain a clean, orderly workspace</li><li>Support staff with administrative projects and day-to-day tasks</li><li>Help with mail distribution and general office operations</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented candidate for a contract Executive Assistant role in Lancaster, PA. In this role you will serve as the primary administrative point of contact for senior executive leadership, reflecting the organization’s commitment to exceptional customer service. </p><p><br></p><ul><li>Manage executive calendars, travel, and communications.</li><li>Prioritize and filter requests to maximize executive time.</li><li>Coordinate with internal teams on event and meeting preparation.</li><li>Review and handle incoming correspondence; draft replies as needed.</li><li>Prepare briefing materials and track action items and deliverables.</li><li>Maintain office systems for scheduling, document management, and supply inventories.</li><li>Oversee appointment records for boards, committees, and special programs.</li><li>Support payroll and employee recognition initiatives.</li><li>Respond to urgent matters and support special projects as assigned.</li><li>Ensure confidentiality and accuracy in administrative tasks.</li></ul><p><br></p>
<p>Robert Half has a new direct-hire opportunity for an Administrative Assistant. This role is open to a promotion and our client offers great benefits and room for career growth. </p><p><br></p><p><strong>Why You’ll Love This Role</strong></p><p> As our Administrative Assistant, you won’t just manage schedules and files—you’ll be a key contributor to projects, team coordination, and process improvements. This is the perfect opportunity for someone who is eager to learn, ready to take on responsibility, and excited to grow into higher-level administrative, operations, or leadership roles.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, meetings, travel arrangements, and communications</li><li>Prepare reports, presentations, and documentation with accuracy and clarity</li><li>Assist with project coordination and help streamline workflows</li><li>Support onboarding, internal communication, and team culture initiatives</li><li>Identify opportunities to improve processes and implement new systems</li><li>Act as a go-to problem solver, keeping the office running smoothly</li><li>Assist with billing as needed</li><li>Work closely with leadership on special projects </li></ul><p><br></p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Are you the kind of person who loves checklists, smooth workflows, and making everyone’s day a little easier? We’re looking for a high-energy<strong> Administrative Assistant</strong> to join a growing team in Mechanicsburg, PA. If you thrive in a fast-paced environment and take pride in keeping things on track—this is the role for you!</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, appointments, and scheduling</li><li>Greet visitors and provide excellent front-office support</li><li>Prepare documents, reports, and correspondence</li><li>Assist with filing, data entry, and general office organization</li><li>Coordinate meetings, travel arrangements, and office supplies</li><li>Jump in with additional administrative tasks as needed</li></ul><p><br></p>
<p>Seeking an Administrative Assistant is the main point of contact for visitors and callers, ensuring a professional, welcoming reception environment and supporting daily office operations. This role combines customer service expertise with strong organizational and administrative skills.</p><p>Key responsibilities include:</p><ul><li>Greeting visitors and answering incoming calls in a courteous manner</li><li>Managing appointment schedules and maintaining the front desk area</li><li>Handling mail, deliveries, and basic office correspondence</li><li>Assisting with data entry, filing, and general clerical tasks</li><li>Coordinating meeting rooms, office supplies, and supporting administrative projects</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>We have partnered with one of our stable clients on their search for a highly organized Executive Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Manage and maintain executives’ schedules, appointments, and travel arrangements</p><p>· Prepare and edit internal/external correspondence, reports, and presentations</p><p>· Handle confidential documents </p><p>· Primary POC between executives and internal/external stakeholders</p><p>· Assess financial reports</p><p>· Perform general office duties such as ordering supplies and maintaining office organization </p><p>· Assist in the preparation of board materials, executive reports, and strategic documents</p><p>· Track, audit and reconcile expense reports and budgets</p><p>· Answering incoming phone calls</p><p>· Identify areas for process improvements</p>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>Robert Half has a new direct-hire opportunity for an Executive Assistant support a few members of our client's executive team. This position sits on site full-time in Baltimore and offers the opportunity to make a big impact across the organization with your work. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Manage complex calendars, scheduling, and meeting coordination across time zones.</li><li>Prepare, edit, and organize documents, presentations, and reports for internal and external audiences.</li><li>Handle confidential information with the utmost professionalism and discretion.</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics.</li><li>Facilitate expense reporting, invoice processing, and budget tracking as needed.</li></ul><p><strong>Operational & Strategic Support</strong></p><ul><li>Serve as a key point of contact between the executive and internal/external stakeholders.</li><li>Prioritize and manage incoming requests, communications, and information flow.</li><li>Conduct research and gather data to support decision-making and presentation materials.</li><li>Assist in planning and coordinating executive-level meetings, board sessions, and company events.</li><li>Drive follow-up on action items, ensuring alignment and accountability across teams.</li></ul><p><strong>Communication & Relationship Management</strong></p><ul><li>Draft and manage high-level correspondence, announcements, and communications.</li><li>Build strong relationships with senior leaders, partners, and staff across the organization.</li><li>Represent the executive’s office with professionalism and excellent customer service.</li></ul><p><br></p>
<p>Growing client located in the Greater Philadelphia area is looking to hire an Accounting Assistant to support their teams. This Accounting Assistant must have a flair for numbers and should be familiar with processing accounts receivable/payable transactions, they will also assist with billing and collections, account reconciliations, bank reconciliations, invoice processing, journal entries, and assisting with accounting projects. Ultimately, the successful Accounting Assistant will assist with providing thorough accounting and administrative support to the finance team.</p><p> </p><p><strong>Primary Responsibilities</strong></p><ul><li>Process all Accounts Receivable invoices for the organization.</li><li>Apply cash payments and process all cash receipts for each company, ensuring accurate general ledger entries.</li><li>Record credit card payments across all entities.</li><li>Reconcile bank statements for all companies.</li><li>Maintain and update cash spreadsheets for all companies.</li><li> Process Accounts Payable invoices from vendors for each entity.</li><li>Review and process employee expense reports.</li><li>Prepare and issue Accounts Payable checks for all companies.</li><li> Organize and file matched invoices and expense reports.</li></ul><p><br></p>
<p>Robert Half is looking for a meticulous and organized Trust Assistant to join our client's team in Delaware. In this Trust Assistant role, you will support trust administration processes by handling accounting tasks, maintaining records, and assisting with investment-related documentation. This position requires a strong attention to detail and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Establish and maintain new trust accounts by accurately inputting data into accounting and custody systems.</p><p>• Process a variety of bulk transactions, including fees, appraisals, tax payments, and security litigation settlements.</p><p>• Record recurring transactions from the custody system into the trust accounting system to ensure accurate shadow posting.</p><p>• Handle ad-hoc transactions and verify pricing details for accuracy.</p><p>• Assist in the preparation, distribution, and proper filing of investment subscription and redemption documentation.</p><p>• Compile and assemble materials for meeting books to support administrative and investment discussions.</p><p>• Organize and maintain electronic and physical filing systems for the Trust Administration department.</p><p>• Update and manage trust department databases and logs to ensure accurate and current information.</p><p>• Support occasional in-office client meetings by managing room setup, ordering supplies, and post-meeting cleanup.</p>
<p>Robert Half is looking for a meticulous and organized Trust Assistant to join our client's team in Delaware. In this Trust Assistant role, you will support trust administration processes by handling accounting tasks, maintaining records, and assisting with investment-related documentation. This position requires a strong attention to detail and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><ul><li>Establish and maintain new trust accounts by accurately inputting data into accounting and custody systems.</li><li>Process a variety of bulk transactions, including fees, appraisals, tax payments, and security litigation settlements.</li><li>Record recurring transactions from the custody system into the trust accounting system to ensure accurate shadow posting.</li><li>Handle ad-hoc transactions and verify pricing details for accuracy.</li><li>Assist in the preparation, distribution, and proper filing of investment subscription and redemption documentation.</li><li>Compile and assemble materials for meeting books to support administrative and investment discussions.</li><li>Organize and maintain electronic and physical filing systems for the Trust Administration department.</li><li>Update and manage trust department databases and logs to ensure accurate and current information.</li><li>Support occasional in-office client meetings by managing room setup, ordering supplies, and post-meeting cleanup.</li></ul>
<p><strong>About the Role:</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Executive Assistant</strong> to provide comprehensive administrative support to the Dean of a Higher Education institute. This is a temporary-to-hire opportunity with potential for long-term growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Provide comprehensive administrative support to the Dean:</strong></p><ul><li>Serve as the primary point of contact for internal and external communications.</li><li>Handle confidential information with discretion.</li><li>Assist with special projects and initiatives as needed.</li></ul><p><strong>Manage calendars and scheduling:</strong></p><ul><li>Coordinate and confirm meetings, appointments, and events.</li><li>Prioritize and resolve scheduling conflicts promptly.</li><li>Ensure all logistics for meetings are prepared, including agendas and materials.</li></ul><p><strong>Coordinate travel arrangements:</strong></p><ul><li>Book flights, accommodations, and transportation.</li><li>Prepare detailed itineraries and ensure timely updates.</li><li>Track travel expenses.</li></ul><p><strong>Prepare reports, presentations, and correspondence:</strong></p><ul><li>Draft and edit professional documents and communications.</li><li>Create visually appealing presentations using PowerPoint.</li><li>Compile data and generate reports for decision-making.</li></ul><p><br></p><p><br></p>
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
<p>Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. </p><p><br></p><p>If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.</p><p>• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.</p><p>• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.</p><p>• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.</p><p>• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.</p><p>• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.</p><p>• Assist with overflow work and special projects, applying problem-solving skills and adaptability.</p><p>• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.</p><p>• Format and edit documents for consistency and adherence to firm standards.</p>
Job Title: Executive Assistant to President — On-Site (Delaware)<br><br>Company: Confidential Technology & Services Company<br><br>Location: Delaware — On-site<br><br>Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year<br><br>Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus.<br><br><br><br>About the Role<br><br><br><br>We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through.<br><br><br><br>What You’ll Do<br><br><br><br>Manage the President’s complex calendar and commitments with strategic prioritization.<br>Arrange domestic and international travel logistics and itineraries.<br>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.<br>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.<br>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.<br>Maintain a centralized action tracking system and follow up to ensure commitments are completed.<br>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.<br>Handle sensitive and confidential information with discretion and professionalism.<br><br><br>What We’re Looking For<br><br><br><br>8+ years of experience providing senior executive support.<br>Proven ability to manage complex, ambiguous situations with minimal supervision.<br>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.<br>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.<br>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).<br>Excellent organizational skills and ability to manage competing priorities.<br>Strong interpersonal presence; ability to build credibility and influence across all levels.<br><br><br>Preferred<br><br><br><br>Experience supporting a Group President, CEO, or similarly senior leader.<br>Background in financial services or technology organizations.<br>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.<br><br><br>Why Join Us<br><br><br><br>Be a core partner to senior leadership at a technology-focused organization.<br>High-visibility role with meaningful impact on strategy and execution.<br>Collaborative, fast-paced environment where initiative and ownership are rewarded.<br><br><br>Equal Opportunity<br><br><br><br>We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.<br><br><br><br>How to Apply<br><br><br><br>Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this posting.
<p><strong></strong>We’re searching for a professional, highly organized <strong>Executive Assistant</strong> to support senior leadership in Mechanicsburg, PA. If you’re a master of multitasking, communication, and anticipating needs before they even arise, this role is built for you.</p><p><br></p><p>What You’ll Do</p><ul><li>Manage executive calendars, appointments, travel, and meetings</li><li>Prepare and edit documents, presentations, and reports</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Coordinate meetings, take minutes, and follow up on action items</li><li>Handle confidential information with professionalism and discretion</li><li>Support special projects and assist with operational tasks as needed</li></ul>
We are offering an exciting opportunity for a Compliance Administrator in the financial services industry. The selected individual will play a crucial role in the company's compliance operations, assisting the Compliance Officer in various tasks to ensure adherence to regulations and to minimize risk related to the company's business.<br><br>Responsibilities:<br>• Develop and manage a comprehensive compliance calendar <br>• Contribute to the completion of diverse regulatory filings<br>• Assist in conducting self-assessments as per the Compliance Officer's design<br>• Participate in the preparation of the annual insurance application<br>• Conduct detailed compliance monitoring reviews<br>• Compile and deliver compliance monitoring reports<br>• Aid in revising company policies and procedures<br>• Research and provide answers to compliance-related inquiries from team members<br>• Assist in responding to compliance audit and examination requests<br>• Conduct thorough reviews of customer accounts and activities<br>• Ensure clear and detail oriented communication, both internally and externally<br>• Handle additional duties as assigned within the scope of the compliance function.
Corporate Governance Secretary<br><br>We are seeking a detail-oriented and highly organized Corporate Governance Secretary to support the legal and executive teams in ensuring compliance with corporate governance requirements and maintaining accurate records. This role will play a key part in facilitating board operations, regulatory filings, and corporate recordkeeping, while also providing financial and administrative support.<br><br>Key Responsibilities:<br><br>Prepare and maintain corporate records, board minutes, resolutions, and statutory filings in accordance with governance standards and regulatory requirements.<br><br>Draft, review, and process governance-related documents, corporate policies, amendments, and correspondence with directors, officers, and outside counsel.<br><br>Oversee trust and escrow account activity, including reconciliations, reporting, and coordination with accounting and tax functions.<br><br>Manage administrative governance functions, including preparation of board materials, shareholder communications, mailings, and records management.<br><br>Act as a liaison between the board of directors, executive leadership, and external stakeholders to ensure timely flow of information and compliance with governance obligations.
