We are looking for a detail-oriented Administrative Assistant to join our team in Pittsburgh, Pennsylvania. This Contract-to-Permanent position will support a large-scale airport project, offering an exciting opportunity to work directly on-site in a dynamic environment. The ideal candidate will bring strong organizational skills, proficiency in administrative tools, and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.<br>• Manage and organize data using tools such as Microsoft Excel and Microsoft Access.<br>• Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.<br>• Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.<br>• Maintain clear communication and coordination through Microsoft Teams and Outlook.<br>• Assist in preparing reports, presentations, and other materials as needed.<br>• Ensure accurate record-keeping and documentation to support project workflows.<br>• Troubleshoot minor technical issues with software and provide basic support to the team.<br>• Adapt to evolving project needs and prioritize tasks effectively.
<p>Temporary Administrative Assistant for the Safety Department</p><p>Location: Beaver Falls, PA</p><p>Pay: $20/hour</p><p>Schedule: 37.5 hours per week (30-minute unpaid lunch). Flexible start times may be considered upon approval.</p><p>Duration: Approximately 3 weeks</p><p>Fully Onsite Position</p><p><br></p><p>Our client in Beaver Falls, PA is seeking a reliable and detail-oriented Administrative Assistant to support their Safety Department on a temporary basis.</p><p><br></p><p>In this role, you will be responsible for a variety of administrative tasks, including:</p><p><br></p><p>- Assembling, printing, collating, and organizing safety documents and materials</p><p><br></p><p>- Preparing and packaging safety kits for distribution</p><p><br></p><p>- Light lifting (boxes up to 15 lbs)</p><p><br></p><p>- Assisting with shipping and logistical coordination as needed</p><p><br></p><p>This is a fully onsite role requiring strong organizational skills, attention to detail, and the ability to work independently.</p><p><br></p><p><br></p>
<p>Our client in East Pittsburgh is seeking an Administrative Coordinator role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. A background check and clearances will be required. </p><p><br></p><p>Job Qualifications:</p><p>● High School Diploma/GED required, Associate’s or Bachelor's Degree preferred</p><p>● Minimum 3 years experience as an executive assistant/office manager</p><p>● Work experience in a school or non-profit environment is helpful</p><p>● Grant writing experience preferred</p><p><br></p><p>Competencies</p><p>● Excellent interpersonal skills</p><p>● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors</p><p>● Superior knowledge of punctuation and grammar </p><p>● Strict adherence to confidentiality and ability to handle sensitive information</p><p>● Attention to detail and accuracy</p><p>● Ability to perform multiple assignments without immediate supervision</p><p>● Time Management; ability to prioritize tasks to meet deadlines</p><p>● Superlative organizational and planning skills</p><p>● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks</p><p>● Expertise using spreadsheet, word processing, e-mail, database, and presentation software</p><p><br></p><p>Responsibilities will include: </p><p>● Acting as a representative of the organization's chief executive in interactions with third parties. </p><p>● Assuming the role of Secretary to the organization’s governing board. </p><p>● Conducting and directing specialized research projects for top-level management and board members. </p><p>● Assisting with the production and curation of public speaking or panel discussion materials. </p><p>● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents. </p><p>● Implementing and maintaining organizational administrative and office procedures. </p><p>● Coordinating the various needs and schedules of board meetings. </p><p>● Supporting the work of a youth-focused initiative. </p><p>● New staff onboarding duties. </p><p>● Overseeing ordering needs for the office and facilities. </p><p>● Managing the executive's calendar. </p><p>● Coordinating travel and event arrangements for staff. </p><p>● Assisting with duties such as filing, tracking, correspondence, reports, and research. </p><p>● A valid driver’s license may be required for running certain errands.</p><p><br></p><p><br></p>
Are you an experienced and detail-oriented Administrative Assistant with expertise in QuickBooks? Robert Half is seeking a highly skilled detail oriented to manage financial processes, support office operations, and maintain the efficiency of administrative workflows. This is an excellent opportunity for a proactive individual looking to contribute to the success of a dynamic workplace.<br><br>Key Responsibilities:<br><br>QuickBooks Management: Utilize QuickBooks desktop versions to maintain accurate financial records.<br>Accounts Payable & Receivable: Process payments, invoices, and receipts promptly while managing customer and vendor accounts.<br>Bank & Credit Card Reconciliation: Ensure timely and accurate reconciliation of financial statements.<br>Financial Reporting: Generate, review, and analyze critical financial reports.<br>Payroll & Tax Assistance: Support payroll processing and help with tax reporting tasks.<br>General Office Administration: Handle phone calls, maintain organized filing systems (digitally and physically), and track office inventory.<br>Employee Onboarding: Assist with onboarding processes and maintain personnel records.<br>Support to Management: Prepare reports, presentations, correspondence, and conduct data entry and research.<br>Project Coordination: Facilitate internal communications and contribute to tracking project milestones effectively.<br>Requirements:<br><br>5+ years of QuickBooks experience (desktop versions required).<br>Proven administrative or office assistant experience (minimum 3 years preferred).<br>Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.<br>Exceptional attention to detail and accuracy in everyday tasks.<br>Strong organizational and time-management skills with the ability to multitask.<br>Outstanding written and verbal communication abilities.<br>Discretion with confidential information and knowledge of accounting principles is a plus.
<p>Robert Half is hiring Appointment Setters/Sales Assistants for a leading client headquartered in Pittsburgh, PA for a remote opportunity, only residents from PA, FL, OH and DE. If you live in Pittsburgh, PA you are required to be hybrid and work partially onsite.</p><p><br></p><p>This is a full time position, possibility for contract to hire. They have a structured 60 day plan based off performance. Work schedule: Monday – Friday. Pay: $20. Must have previous sales experience.</p><p>1st week of training is 9AM -1PM/2PM EASTERN. After training you can schedule your hours between 8:30am – 6:30pm. </p><p>What We're Looking For:</p><p>We're seeking individuals who are reliable, eager to learn, and motivated to succeed in a fast-paced environment. If you're passionate about personal growth and enjoy speaking with high-level professionals, this could be a perfect fit.</p><p>What You’ll Do:</p><p>As an Appointment Setter, you’ll be the first point of contact between our clients and potential customers. You’ll play a key role in initiating long-term business relationships by:</p><p>• Scheduling qualified appointments with C-level executives and high-level decision-makers across a variety of industries</p><p>• Presenting client solutions in areas such as Employee Benefits, Property & Casualty, Executive Compensation, and IT</p><p>• Representing our clients professionally, positioning their unique value with confidence</p><p>• Using proprietary tools to manage lead information and follow-up communications</p><p>• Meeting and exceeding appointment quotas while maintaining high-quality standards</p>
A leading litigation defense practice is seeking a highly motivated and detail-oriented Litigation Legal Assistant to join its Pittsburgh office. This role provides essential secretarial and administrative support to up to three attorneys handling complex litigation matters. <br> This firm has a terrific reputation in Pittsburgh and extensive tenure amongst their support staff. Interested candidates should have 5+ years of Litigation experience preferably from a defense firm. Candidates who would like to be considered immediately should reach out to Kevin Ross at Robert Half in Philadelphia.
We are looking for an experienced Legal Secretary to join a dynamic law office in Youngstown, Ohio. This long-term contract role involves supporting multiple attorneys across various legal practices, with a focus on probate law. The position offers a steady Monday through Friday schedule in a meticulous and organized environment.<br><br>Responsibilities:<br>• Prepare, file, and manage legal documents through electronic filing systems.<br>• Organize and maintain attorneys’ calendars, ensuring all deadlines and appointments are accurately scheduled.<br>• Draft correspondence and legal documents based on dictation or written instructions.<br>• Coordinate court filings and ensure compliance with filing procedures.<br>• Provide administrative support for probate litigation cases, including document preparation and case tracking.<br>• Conduct research and gather information relevant to probate law matters.<br>• Communicate with clients, courts, and other legal professionals in a precise and organized manner.<br>• Maintain confidentiality and uphold the integrity of sensitive client information.<br>• Assist attorneys in managing case files and ensuring all required documentation is readily accessible.
<p>We are looking for an experienced Systems Administrator to oversee and optimize our Office 365 and Microsoft Azure environments. This long-term contract position is based in the Pittsburgh, Pennsylvania area, and is integral to maintaining seamless operations and security within our organization. The role requires a proactive individual with strong technical expertise and a commitment to continuous improvement.</p><p><br></p><p>Responsibilities:</p><p>• Manage and administer Microsoft 365 services, including Exchange Online, SharePoint Online, Teams, OneDrive, and Intune.</p><p>• Oversee user account management, licenses, and security groups through Azure Active Directory.</p><p>• Monitor system performance, diagnose issues, and implement solutions to ensure reliable service.</p><p>• Develop and enforce security policies such as conditional access and data loss prevention.</p><p>• Collaborate with IT teams to support onboarding processes, migrations, and feature rollouts.</p><p>• Create and maintain comprehensive documentation for system configurations and troubleshooting procedures.</p><p>• Stay up-to-date with Microsoft updates, technology roadmaps, and best practices.</p><p>• Automate administrative tasks using PowerShell scripting.</p><p>• Manage device configurations and compliance through Microsoft Endpoint Manager.</p>
