We are looking for a skilled Administrative Assistant to join our team in Tempe, Arizona. In this long-term contract role, you will play a pivotal part in ensuring smooth day-to-day operations by handling various administrative tasks and supporting team members. This position requires excellent organizational abilities, attention to detail, and the ability to communicate effectively.<br><br>Responsibilities:<br>• Respond to inbound calls promptly, providing accurate information and assistance.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues with care and attention.<br>• Perform data entry tasks with precision, ensuring the accuracy of all records.<br>• Manage email correspondence, including drafting, organizing, and prioritizing messages.<br>• Handle both inbound and outbound calls, maintaining a focused and attentive approach in all interactions.<br>• Create and maintain schedules by coordinating appointments and meetings.<br>• Utilize Microsoft Excel for data analysis and tracking purposes.<br>• Prepare presentations using Microsoft PowerPoint, ensuring clarity and visual appeal.<br>• Draft and edit documents using Microsoft Word to support business needs.<br>• Coordinate calendars and schedules through Microsoft Outlook to optimize workflows.
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in managing daily operations effectively. This is a Long-term Contract position based in Scottsdale, Arizona, offering the opportunity to work closely with executives in a fast-paced and collaborative environment. The ideal candidate will excel in administrative coordination, communication, and project management, ensuring smooth organizational workflows and a high level of professionalism.<br><br>Responsibilities:<br>• Oversee comprehensive calendar management for senior leaders, including scheduling, resolving conflicts, and preparing agendas.<br>• Coordinate logistics for meetings across different departments, regions, and time zones.<br>• Arrange complex domestic travel plans for executives, including flights, accommodations, and itineraries.<br>• Manage expense reporting processes using systems like Concur, ensuring timely and accurate submissions.<br>• Act as a central point for communication, providing updates and following up on action items.<br>• Organize and execute virtual and in-person events, handling venue selection, catering, and agenda distribution.<br>• Prepare presentations, meeting materials, and detailed notes for executive meetings.<br>• Track project deliverables and timelines, ensuring accountability and progress across teams.<br>• Develop onboarding resources and training materials to support new hires and internal programs.<br>• Collaborate with cross-functional teams to address operational needs and ensure seamless departmental support.
<p>We are looking for an experienced Administrative Assistant/Transaction Coordinator to join our client's luxury real estate team in Paradise Valley, Arizona. This role involves providing high-level administrative support while managing real estate transactions in a fast-paced, high-performance environment. The ideal candidate will be detail-oriented, adept at multitasking, and possess strong knowledge of Arizona real estate practices.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage real estate transactions, ensuring all contracts and paperwork are accurate and completed on time.</p><p>• Provide executive-level administrative support to assist in daily operations and office management.</p><p>• Collaborate with marketing teams and showing agents to streamline property listings and client communications.</p><p>• Conduct property searches and comparative market analyses to support real estate activities.</p><p>• Draft and review contracts and other transaction-related documents with attention to detail.</p><p>• Maintain organized records of all transactions and office documentation.</p><p>• Assist with scheduling and coordinating meetings, showings, and other real estate-related events.</p><p>• Act as a reliable point of contact for clients, ensuring exceptional service and communication.</p><p>• Utilize knowledge of the Paradise Valley area to aid in property searches and market insights.</p><p>• Support high-functioning performers in achieving business goals and meeting deadlines.</p>
We are looking for a skilled Legal Assistant to join our team in Scottsdale, Arizona. This position involves providing comprehensive support to attorneys and paralegals, ensuring the smooth operation of legal processes and administrative tasks. The ideal candidate will have a strong understanding of legal procedures, excellent organizational skills, and a commitment to maintaining accuracy under pressure.<br><br>Responsibilities:<br>• Assist attorneys and paralegals by preparing legal documents, drafting correspondence, and proofreading materials for accuracy.<br>• Conduct research to gather and compile relevant information for cases and legal proceedings.<br>• Manage and maintain calendar deadlines, ensuring appointments and court dates are properly scheduled.<br>• File and organize documents systematically to ensure easy access and accuracy for the legal team.<br>• Handle electronic filing of court pleadings and other legal documents.<br>• Communicate effectively with clients, vendors, and associates to provide updates and coordinate tasks.<br>• Support litigation processes by managing case files and tracking key documents.<br>• Ensure compliance with legal procedures and deadlines by staying up-to-date with court requirements.<br>• Collaborate with team members to address administrative needs and resolve issues promptly.
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Phoenix, Arizona. In this role, you will handle compliance-related tasks such as business licensing, sales tax processing, and internal reporting. You will collaborate across departments to ensure timely and accurate completion of compliance projects.<br><br>Responsibilities:<br>• Oversee the shared mailbox, acting as a liaison with corporate employees to address licensing inquiries.<br>• Partner with third-party licensing providers to fulfill information requests, compile necessary documentation, and monitor outstanding items.<br>• Keep internal records updated, including licensing tracking systems and performance metrics.<br>• Support compliance initiatives by assisting with projects assigned by the Business Licensing Manager.<br>• Perform additional administrative tasks as needed to ensure seamless operations.
<p>We are looking for a skilled Litigation Legal Assistant/Paralegal to join our client's mid-sized law firm in downtown Phoenix, Arizona. This role involves supporting attorneys in handling civil and commercial litigation cases, ensuring thorough preparation and efficient case management. The ideal candidate will have a strong background in litigation processes and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Support attorneys in managing civil and commercial litigation cases from inception to resolution.</p><p>• Assist with drafting and reviewing legal documents, including discovery materials and trial preparation files.</p><p>• Coordinate and maintain case schedules, deadlines, and court calendars to ensure timely filings.</p><p>• Organize and manage case information using case management software.</p><p>• Conduct legal research to support case strategies and arguments.</p><p>• Prepare trial materials, exhibits, and presentations for hearings and court proceedings.</p><p>• Maintain effective communication with clients, opposing counsel, and court personnel.</p><p>• Handle administrative tasks such as docketing, document filing, and correspondence.</p><p>• Ensure compliance with court rules and procedures in all litigation matters.</p><p>• Provide general support to attorneys during hearings, depositions, and trials.</p>
<p>We are looking for an 2+ year Personal Injury Litigation Legal Assistant to join our established law firm client's team in Phoenix, Arizona. This role requires someone with strong attention to detail who can efficiently manage legal administrative tasks while supporting attorneys in a fast-paced environment. If you thrive in a collaborative setting and have a passion for client service, this position offers an excellent opportunity to advance your career. This is an in-office role.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage case files, ensuring all necessary documentation is accurate and up-to-date.</p><p>• Assist with billing functions and maintain compliance with legal billing requirements.</p><p>• Organize and maintain attorney calendars, including scheduling court dates, depositions, and client meetings.</p><p>• Utilize case management software to track case progress and maintain detailed records.</p><p>• Prepare legal documents, correspondence, and reports using tools such as Adobe Acrobat and Aderant.</p><p>• Communicate effectively with clients to provide updates and address inquiries.</p><p>• Handle claim administration tasks, including filing claims and tracking their status.</p><p>• Support attorneys with docket management and ensure deadlines are met.</p><p>• Perform administrative duties related to litigation processes, ensuring seamless operations.</p><p>• Collaborate with team members to provide comprehensive support for ongoing cases.</p>
We are looking for a detail-oriented General Office Clerk to join our team in Casa Grande, Arizona. This is a Contract to regular position, providing an excellent opportunity to transition into a long-term role with great benefits. The ideal candidate will bring strong organizational skills and a proactive approach to managing daily office operations.<br><br>Responsibilities:<br>• Perform administrative tasks such as organizing files, scanning documents, and maintaining office records.<br>• Provide exceptional customer service by addressing inquiries and assisting visitors.<br>• Enter and update data accurately into systems and spreadsheets.<br>• Utilize Microsoft Excel, Outlook, and Word for various office tasks, including correspondence and scheduling.<br>• Coordinate and schedule appointments, ensuring timely communication.<br>• Handle shipping functions, including tracking and processing outgoing packages.<br>• Maintain a clean and organized office environment to support smooth operations.<br>• Assist with document preparation and other clerical duties as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
