We are looking for a detail-oriented Bid Coordinator to join our team in Orlando, Florida. In this Contract to permanent position, you will play a key role in managing and organizing bid opportunities, ensuring accuracy in data logging, and supporting the preparation of bid documents. This role requires excellent organizational skills, attention to detail, and the ability to work with contract drawings and software systems.<br><br>Responsibilities:<br>• Maintain and oversee the bid schedule to ensure deadlines are met and tasks are prioritized.<br>• Accurately log and track opportunities in the company's software, verifying that all entries are in the correct pipeline.<br>• Collect and organize bid documents for review by the team.<br>• Evaluate bid documents to identify viable projects and determine which opportunities align with company goals.<br>• Analyze contract drawings to locate scopes of work relevant for bidding purposes.<br>• Ensure all data and documentation within software systems is updated and accurate.<br>• Prepare and distribute company bids to customers in a timely manner.<br>• Learn and utilize bidding software to calculate pricing as required.
<p>Our team is seeking an experienced Accounts Receivable (AR) Specialist with hands-on expertise using QuickBooks. The AR Specialist is responsible for managing all aspects of the accounts receivable process, including invoicing, billing, collections, posting cash and credit card payments, and maintaining A/R aging schedules. This role plays a key part in ensuring timely and accurate processing of receivables, optimizing cash flow, and maintaining strong client relationships.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Generate and process customer invoices using QuickBooks and ensure billing accuracy and timely delivery.</li><li>Manage customer billing, including review and resolution of billing discrepancies or disputes.</li><li>Perform collections activities: follow up with customers regarding overdue invoices by phone and email; resolve issues to facilitate timely payment; escalate as needed.</li><li>Post and reconcile customer payments, including cash, checks, ACH, and credit card transactions in QuickBooks.</li><li>Maintain accurate A/R aging reports; actively monitor and review outstanding receivables.</li><li>Perform account reconciliations to ensure accurate reporting and ledger maintenance.</li><li>Prepare, analyze, and distribute regular A/R aging and collections reports to management.</li><li>Collaborate cross-functionally with Sales, Customer Service, and Accounting to resolve billing and payment discrepancies.</li><li>Assist in month-end and year-end close processes related to accounts receivable.</li><li>Support process improvements for A/R and billing functions.</li></ul>
