<p>We are looking for an experienced Executive Assistant to provide high-level administrative support in Montclair, New Jersey. This role requires strong organizational skills, attention to detail, and the ability to work effectively under pressure. </p><p><br></p><p>Responsibilities:</p><p>• Draft promotional materials and contracts with sponsors, ensuring accuracy and alignment with company standards.</p><p>• Manage executive calendars, including scheduling meetings and coordinating appointments.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.</p><p>• Facilitate communication by handling email correspondence and prioritizing urgent matters.</p><p>• Organize and prepare for executive meetings, including creating agendas and gathering necessary documents.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Provide support during high-pressure situations by adapting quickly to changing priorities.</p><p>• Collaborate with internal teams to ensure smooth execution of administrative tasks.</p><p>• Monitor deadlines and follow up on pending items to ensure timely completion of tasks</p>

• A minimum of 2-3 years of experience as an Executive Assistant or in a similar role.<br>• Proficiency in managing executive calendars and scheduling.<br>• Demonstrated ability to arrange complex travel plans, including international travel.<br>• Strong written and verbal communication skills, particularly in email correspondence.<br>• Exceptional organizational skills with the ability to multitask and prioritize effectively.<br>• Experience in preparing materials for meetings and drafting well-structured documents.<br>• Ability to work efficiently under pressure and meet tight deadlines.<br>• High level of discretion and attention to detail when handling confidential information.

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.</p>