<p><strong>Position Overview</strong></p><p>The Executive Assistant & Office Manager supports senior advisors while managing office operations within a wealth management firm. This role blends executive support, client service, and operational oversight for a high-touch, client-focused environment.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive & Client Support</strong></p><ul><li>Manage calendars, meetings, and travel for senior advisors</li><li>Coordinate client meetings, reviews, and onboarding</li><li>Prepare client correspondence, presentations, and reports</li><li>Serve as a point of contact for high-net-worth clients</li></ul><p><strong>Office & Operations Management</strong></p><ul><li>Oversee office operations, facilities, and vendor relationships</li><li>Maintain client records, CRM systems, and documentation</li><li>Coordinate compliance-related documentation and workflows</li><li>Support office budgeting, expense tracking, and vendor payments</li><li>Assist with staff onboarding, training logistics, and scheduling</li></ul><p><br></p>
<p>Robert Half is partnering with a well-established organization to identify an experienced and proactive Office Manager to oversee daily office operations and provide administrative and operational leadership. This role is ideal for a highly organized professional who can manage multiple priorities, support internal teams, and ensure efficient office workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment for staff and visitors</li><li>Manage office supply inventory, place orders as needed, and coordinate with vendors, building management, and service providers</li><li>Act as the main point of contact for office-related needs, including maintenance requests, IT coordination, and facility issues</li><li>Support employee onboarding and offboarding processes, including coordinating workspace setup, access, and internal documentation</li><li>Coordinate calendars, meetings, and internal communications for leadership and department teams</li><li>Develop, maintain, and improve office procedures, policies, and administrative workflows to increase efficiency</li><li>Assist with basic accounting and administrative tasks such as invoice processing, expense tracking, purchase orders, and vendor payments</li><li>Maintain organized records, contracts, and documentation while ensuring confidentiality and compliance</li><li>Provide administrative support to leadership as needed, including reporting, correspondence, and special projects</li></ul><p><br></p>
<p>We are seeking a professional, reliable, and customer-focused Receptionist to serve as the first point of contact for a well-established organization. This position is being offered through Robert Half and is ideal for someone who takes pride in creating a positive first impression, thrives in a structured office environment, and has previous experience in a front-desk or administrative support role.</p><p><br></p><p>This role requires strong communication skills, excellent organization, and the ability to multitask while maintaining a high level of professionalism at all times.</p><p><br></p><ul><li>Greet and welcome all visitors in a professional and friendly manner</li><li>Answer and direct incoming calls using a multi-line phone system</li><li>Manage front desk operations and maintain a clean, organized reception area</li><li>Schedule appointments and manage calendars as needed</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist with basic administrative tasks such as filing, data entry, scanning, and document preparation</li><li>Coordinate with internal staff to ensure visitors are assisted promptly</li><li>Maintain confidentiality and professionalism at all times</li><li>Support the office with general administrative and operational tasks as needed</li></ul>
<p>We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.</p><p>• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.</p><p>• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.</p><p>• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.</p><p>• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.</p><p>• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.</p><p>• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.</p><p>• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.</p><p>• Facilitate communications with shareholders through email blasts, text messages, and internal notices.</p><p>• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.</p>
<p><strong>Position Overview</strong></p><p>The Executive Assistant & Office Manager supports firm leadership while overseeing day-to-day office operations in a public accounting environment. This role requires exceptional organization, discretion, and the ability to balance executive support with operational oversight, particularly during peak tax and audit seasons.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Support</strong></p><ul><li>Manage complex calendars, meetings, and travel for partners</li><li>Coordinate client meetings, deadlines, and internal schedules</li><li>Prepare correspondence, presentations, and partner materials</li><li>Serve as liaison between partners, staff, and clients</li></ul><p><strong>Office Management</strong></p><ul><li>Oversee daily office operations and facilities management</li><li>Manage vendor relationships (IT, facilities, office supplies)</li><li>Coordinate onboarding/offboarding and office logistics</li><li>Support firm policies, procedures, and internal communications</li><li>Assist with expense tracking, billing coordination, and time entry</li><li>Maintain confidential client and firm records</li></ul><p><br></p>
<p>We are seeking an experienced, hands-on <strong>Commercial Property Manager</strong> to oversee the financial and operational performance of a diverse portfolio of <strong>office and industrial properties</strong>. The ideal candidate is a proactive, detail-oriented professional with strong financial acumen, a deep understanding of commercial property operations, and proven experience working with <strong>institutional ownership structures</strong>. This role requires the ability to manage assets in alignment with investor standards, management agreements, and best-in-class operational practices.</p><p>Key Responsibilities</p><ul><li>Prepare and manage <strong>annual operating budgets</strong> for assigned properties</li><li>Administer and reconcile <strong>CAM, real estate tax, and operating expense recoveries</strong>, including estimated billings and <strong>annual CAM reconciliations</strong> (must-have)</li><li>Ensure accuracy and compliance of all pass-through expenses in accordance with lease terms and institutional reporting standards</li><li>Produce and review <strong>monthly financial reports</strong> in accordance with management agreements and investor requirements</li><li>Conduct regular <strong>on-site property inspections</strong> to ensure maintenance, safety, and operational standards are met</li><li>Verify lease commencement dates and <strong>abstract leases</strong> for internal systems and reporting</li><li>Oversee <strong>rent collections</strong>, monitor delinquencies, and coordinate default proceedings when necessary</li><li>Approve and process <strong>accounts payable and accounts receivable (AP/AR)</strong></li><li>Maintain strong <strong>tenant and client relationships</strong>, delivering a high level of customer service</li><li>Coordinate <strong>vacant space turnover</strong>, readiness, and support leasing efforts</li><li>Manage <strong>insurance requirements</strong> for properties and vendors, ensuring compliance with ownership standards</li><li>Evaluate service contract needs; prepare scopes of work, solicit bids, negotiate terms, and oversee vendor performance</li><li>Develop and administer <strong>preventative maintenance programs</strong> to protect asset value and mitigate operational risk</li></ul><p><br></p>
<p>Robert Half is partnering with a professional organization to identify a friendly and reliable Bilingual Receptionist. This role is ideal for someone who enjoys being the first point of contact, providing excellent customer service, and supporting day-to-day office operations in a professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients in a professional and welcoming manner</li><li>Answer and direct incoming phone calls in English and Spanish</li><li>Manage front desk operations, including visitor logs and office communications</li><li>Schedule appointments and assist with calendar coordination</li><li>Receive, sort, and distribute mail and deliveries</li><li>Support administrative tasks such as data entry, filing, and document preparation</li><li>Assist internal teams with general office support as needed</li></ul><p><br></p>
<p>The Customer Success Representative (CSR) ensures accurate and timely responses to high volume inquiries. The CSR provides positive customer experience. This role is responsible for managing daily operations, optimizing workflows, and maintaining service-level standards.</p><p>Key responsibilities include supervising and coaching team members, monitoring ticket queues, and ensuring timely resolution using ticketing systems such as Zendesk, Jira, or similar platforms. The ideal candidate will have strong experience analyzing performance metrics, preparing reports, identifying trends, and implementing improvements to enhance efficiency and customer satisfaction. This role requires excellent communication skills, a data-driven mindset, and the ability to foster a collaborative, customer-focused team culture.</p><p><br></p><p><strong>THIS IS AN ONSITE, FULL TIME OPPORTUNITY IN BRICKELL. </strong></p><p><br></p><p><strong>Key Performance Indicators (KPIs):</strong></p><ul><li><strong>First Response Time (FRT):</strong> Average time for initial response to customer inquiries.</li><li><strong>Average Resolution Time (ART):</strong> Time to fully resolve a ticket or case.</li><li><strong>Customer Satisfaction Score (CSAT):</strong> Ratings collected post-interaction.</li><li><strong>Net Promoter Score (NPS):</strong> Customer likelihood to recommend.</li><li><strong>Ticket Volume & Backlog:</strong> Number of incoming tickets and outstanding unresolved cases.</li><li><strong>Agent Utilization & Productivity:</strong> Tickets solved per representative, adherence to schedules, and workload balance.</li><li><strong>Quality Assurance (QA) Scores:</strong> Evaluations of customer interactions for accuracy, tone, and completeness.</li><li><strong>Escalation Rate:</strong> Percentage of tickets requiring advanced support or management involvement.</li><li><strong>Service Level Agreement (SLA) Compliance:</strong> Percentage of tickets resolved within defined timeframes.</li><li><strong>Customer Retention or Churn Indicators:</strong> Trends showing repeat issues or dissatisfaction patterns.</li></ul><p>If you'd like, I can format it as a formal posting, shorten it for a resume, or tailor the KPIs to a specific industry.</p><p><strong>Qualified and interested candidates, please APPLY and reach out to STEFANIE FURNISS 786-897-7903</strong></p>
<p>We are looking for a dynamic Client Solutions Manager to join our detail-oriented services team in Miami, Florida. In this role, you will be responsible for overseeing product development cycles, ensuring alignment with client needs, and driving strategic initiatives to enhance product performance. This is an exciting opportunity to collaborate with cross-functional teams and make a meaningful impact in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Develop and manage product roadmaps, ensuring alignment with company goals and customer requirements.</p><p>• Collaborate with stakeholders to gather and prioritize product features and enhancements.</p><p>• Lead cross-functional teams, including engineering, marketing, and design, to deliver high-quality products on schedule.</p><p>• Analyze market trends and competitor activities to inform product strategies.</p><p>• Monitor product performance, gather user feedback, and implement improvements to optimize outcomes.</p><p>• Prepare and deliver presentations to stakeholders, showcasing product progress and strategic initiatives.</p><p>• Work closely with sales and marketing teams to support product launches and promotional efforts.</p><p>• Identify opportunities for innovation and propose new product ideas to meet market demands.</p><p>• Ensure compliance with industry standards and best practices in product development and management Client </p>
<p>We are looking for an experienced Property Management professional to create a standardized operations procedure for a growing portfolio in the Multi-family Residential space. This person would be in charge of development and implementation of the company’s policies and procedures and will work closely with the Operations team and the President and on-site staff to meet the properties financial and budgeted goals as operational objectives. Supervises associates and maintenance of properties within assigned portfolio. Conducts regular visits to properties within their portfolio to assess areas of development & capital expenditures, including periodic inspections of vacant units. The ideal candidate has worked in the Multi-Family Residential industry and has extensive knowledge of Apartment rentals in Florida and how to keep renewals ang occupancy at optimization.</p><p><br></p><p><strong>THIS IS AN ONSITE ROLE IN OUR CORPORATE OFFICE IN CORAL GABLES </strong></p><p><br></p><p>Bonus points for candidates that have experience in Yardi software, and have used affiliated platforms such as Rent Cafe, or related applications.</p><p><br></p><p>Experience: Minimum of 5 or more years’ experience as a Property Manager in a multi-family environment and at least 3 years’ experience as a Regional Manager in the multi-family industry is required. Proficient with computers (Word and Excel), YARDI, Internet, and other relevant applications are required. A high school diploma or equivalent is required. CAM, ARM or CCRM designations are a plus as is a college degree. Experience with affordable housing, Low-Income Tax Credit</p><p><br></p><p>• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.</p><p>• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.</p><p>• Ability to write routine reports and correspondence.</p><p>• Ability to speak effectively before groups of customers or employees of organization.</p><p>• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.</p><p>• Ability to deal with problems involving several concrete variables in standardized situations.</p><p>• Ability to interact well with co-workers, supervisors, prospects, residents, vendors, contractors, and the public in a professional and pleasant manner.</p><p>• Above average organizational and verbal skills.</p><p>• Strong customer service skills.</p><p>• Possess leadership skills.</p><p>• Ability to work in a fast-paced environment</p><p><br></p><p><strong>QUALIFIED AND INTERESTED CANDIDATES PLEASE APPLY TO THE POST AND REACH OUT TO STEFANIE FURNISS at 786-897-7903 </strong></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boca Raton, Florida. This position will play a key role in ensuring smooth daily operations, supporting office facilities, and assisting with catering and event coordination. If you thrive in a dynamic environment and enjoy contributing to a collaborative team, this role could be perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily catering services, including ordering, delivering, and managing lunch arrangements for the office.</p><p>• Maintain and stock office kitchen supplies to ensure a well-organized and functional space.</p><p>• Manage facility-related tasks, such as submitting and following up on maintenance tickets with the building management.</p><p>• Provide administrative support to sales leaders, including data entry and other clerical tasks.</p><p>• Assist the events manager with planning and executing office events.</p><p>• Respond to inbound calls and handle receptionist duties as needed.</p><p>• Ensure the office environment remains clean, organized, and ready for daily operations.</p><p>• Collaborate with team members to support administrative functions and office initiatives.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach Florida. This role offers the opportunity to work Remotely, requiring meeting in-person once a week for a few hours. Open to either full time hours or starting part-time and later increasing to full time. Schedule M-F; standard business hours; some benefits included. Proficiency in Spanish is a plus but not required.</p><p><br></p><p><strong>Schedule: <em>Remote</em></strong><em> </em><strong><em>for LOCALS Only</em> (near West Palm Beach/Boca area) </strong> w flex to meet a few hours once a week w Owner) </p><p><strong>Hours:</strong> M-F; standard Business hours</p><p><strong>Salary</strong>: $25-$27 p/hr (with some stretch up to $30p/hr)</p><p><strong>Benefits: </strong>6 standard Holidays, 1 week paid Vacaction; open to stipend towards Medical benefits; flexible and Open to discussion! </p><p><br></p><p>Keys to this Role</p><ul><li>QuickBooks Required, Excel Required</li><li>Experience in AP & AR, reconciliation</li><li>Ability to manage multiple transactions across various entities</li><li>Bilingual in Spanish very helpful</li></ul><p>Responsibilities:</p><p>• Handle high-volume data entry for invoicing, billing, and payment collection across multiple entities.</p><p>• Reconcile transactions, including credit card activity, ensuring accuracy and compliance.</p><p>• Collaborate with the General Manager to process claims, create invoices, and manage equipment and parts orders.</p><p>• Handling of client service transactions, including shipping services, leases, and repairs.</p><p>• Communicate with vendors placing orders for equipment, inventory or returns.</p><p>• Prepare and report financial data to external accountants, ensuring timely and accurate submissions.</p><p>• Maintain organized records for accounts payable, accounts receivable, and other financial activities.</p><p>• Recommend improvements to enhance efficiency in accounting processes.</p><p>• Develop and implement new procedures for managing data in QuickBooks and Excel.</p><p>• Communicate effectively with Ownership in weekly meeting to discuss pending items or discrepancies.</p>
<p><strong>Position Overview</strong></p><p>The Senior Family Office Accountant oversees accounting and reporting for high-net-worth families, trusts, and investment entities. This role is ideal for candidates from <strong>small public accounting firms, family offices, boutique HNW practices, or wealth management firms</strong> seeking deeper client involvement and leadership responsibility.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage accounting for multiple HNW families and related entities</li><li>Prepare and review monthly and quarterly financial statements</li><li>Oversee cash flow, bill pay, and entity-level reporting</li><li>Coordinate with tax, legal, and investment advisors</li><li>Review junior staff work and provide mentorship</li><li>Support estate, trust, and partnership structures</li><li>Improve reporting processes and internal controls</li><li>Serve as a key client-facing accounting resource</li></ul><p><br></p>
<p>The Senior Fund Accountant plays a key role in overseeing fund accounting activities, ensuring accuracy in NAV reporting, capital activity, and investor allocations. This role is well-suited for candidates from <strong>small or mid-sized public accounting firms</strong>, boutique financial services practices, or PE administrators seeking to move in-house.</p><p><strong>Key Responsibilities</strong></p><ul><li>Lead monthly and quarterly <strong>fund close</strong> processes</li><li>Review NAV calculations, capital calls, and distributions</li><li>Prepare and review financial statements and investor reports</li><li>Oversee fund expense allocations and management fee calculations</li><li>Coordinate audits, tax filings, and third-party administrators</li><li>Review junior staff work and provide mentorship</li><li>Partner with investment and operations teams</li><li>Improve internal controls and fund reporting processes</li></ul><p><br></p>
