<p>Concord client is looking for an onsite Facilites Administrative Manager</p><p><br></p><p>This role combines traditional administrative tasks with facility management duties to ensure the office operates efficiently and effectively. The ideal candidate will also assist in coordinating business travel arrangements, such as booking hotels and transportation, while maintaining a high level of professionalism, confidentiality, and organization.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Oversee the day-to-day operations of the office, ensuring it is clean, safe, and well-maintained.</p><p>Coordinate with vendors and service providers for office supplies, repairs, and equipment maintenance.</p><p>Monitor and manage supplies and maintenance expenses.</p><p>Lead the implementation of office policies and procedures related to workspace efficiency and safety.</p><p><br></p><p>Additional Responsibilities:</p><p><br></p><p>Assist with company events, including meeting setups and internal office celebrations.</p><p>Serve as a point of contact for building management and communicate any facility-related concerns.</p><p>Collaborate with HR to support onboarding tasks, such as arranging workspaces for new hires.</p><p><br></p><p>Qualifications:</p><p><br></p><p>Proven experience as an Administrative Assistant, Office Manager, or in a related role.</p><p>Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.</p><p>Excellent written and verbal communication skills, with high attention to detail.</p><p>Ability to handle confidential information with integrity and discretion.</p><p>Self-starter mindset with the ability to work independently while contributing to a team.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>Preferred Qualifications:</p><p><br></p><p>Experience handling basic facility or office management tasks.</p><p>Familiarity with travel booking platforms or software.</p><p>Competencies:</p><p><br></p><p>Professional demeanor and the ability to interact effectively with staff, vendors, and management.</p><p>Strong problem-solving skills and ability to handle situational challenges.</p><p>Comfortable working in a fast-paced, ever-changing environment.</p><p><br></p><p>If you are interested in this administrative assistant position, submit your resume today!</p>
We are looking for a dedicated Facilities Assistant to join our team in Santa Clara, California, on a contract basis. In this role, you will ensure the smooth operation of our workplace by managing events, maintaining conference rooms, supporting employee relocations, and addressing facility maintenance needs. This position is essential to fostering a safe, clean, and organized environment for employees and visitors.<br><br>Responsibilities:<br>• Set up and dismantle furniture and audiovisual equipment for events while maintaining the cleanliness and organization of event spaces.<br>• Perform regular checks of conference rooms to ensure they are stocked with supplies, clean, and fully operational.<br>• Coordinate and execute employee relocations, including workstation setups and furniture adjustments.<br>• Respond to facility-related requests and issues, perform routine maintenance tasks, and manage inventory for facility supplies.<br>• Conduct power washing and regular maintenance inspections to uphold cleanliness and adhere to safety standards.<br>• Carry out building inspections to ensure compliance with safety and operational requirements, reporting issues and coordinating resolutions.<br>• Process and prioritize work order tickets, tracking progress and providing updates to ensure efficient facility operations.<br>• Collaborate with team members and external vendors to support facility needs and improve operational efficiency.<br>• Assist in budget-related processes and ensure cost-effective management of resources.
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p><strong>Senior Accountant / Accounting Manager – Fund & Property Accounting</strong></p><p>Join a growing private investment firm focused on opportunistic and value-add real estate across asset classes. With approximately $1B in AUM and a collaborative team culture, this role offers exposure to both fund-level and property-level accounting in a dynamic, fast-paced environment.</p><p><br></p><p><strong>The Role</strong></p><p>Reporting directly to the CFO, you’ll manage fund and property accounting, performance reporting, and valuation support. You’ll work closely with a fund administrator, operating partners, and internal teams to ensure accurate financial reporting and compliance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review monthly property operating reports and variance analyses</li><li>Oversee quarterly investor reporting, allocations, and waterfall calculations</li><li>Prepare fund and property performance metrics and financial projections</li><li>Support quarterly valuations and SEC compliance filings</li><li>Manage capital calls, distributions, and carry calculations</li><li>Coordinate audits and tax filings with external providers</li><li>Interface with operating partners and respond to investor requests</li><li>Assist with credit facility servicing and compliance</li></ul><p><strong>Why Join</strong></p><ul><li>Competitive compensation + 15% bonus</li><li>Small, high-performing team with direct access to leadership</li><li>Exposure to institutional, family office, and UHNW investors</li><li>Located in San Francisco’s Embarcadero (4–5 days onsite)</li><li>Opportunity to contribute meaningfully to a growing firm</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
