We are looking for a highly organized Project Coordinator 1 to support onsite relocation and move management activities in Virginia. This is a Contract position that plays a central role in coordinating project logistics, maintaining accurate records, and keeping communication flowing among clients, vendors, and internal teams. The ideal candidate brings strong administrative skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while delivering a detail-oriented experience to stakeholders at all levels.<br><br>Responsibilities:<br>• Coordinate calendars, meeting logistics, and workspace reservations to support relocation planning and daily project activity.<br>• Prepare project documentation, status materials, and proposal support items to help the team launch and manage client engagements effectively.<br>• Track incoming move-related requests, organize required details, and guide each request through completion with timely follow-up.<br>• Develop and distribute relocation notices, move packets, labels, and other client-facing materials to keep all parties informed and prepared.<br>• Support onsite move execution by conducting pre-move and post-move inventories, posting signage, monitoring check-in and check-out activity, and overseeing movers during scheduled events.<br>• Review vendor and subcontractor billing against purchase orders or service agreements to help confirm accuracy and resolve discrepancies.<br>• Maintain current occupancy, move, and project records in designated systems to ensure reliable reporting and data integrity.<br>• Partner with property management, facilities teams, installers, and outside vendors to coordinate furniture changes, space updates, and related move services.<br>• Escalate unresolved issues, communicate project risks to leadership, and assist with post-move support activities as needed, including ergonomic request coordination and help desk follow-up.

• Strong written and verbal communication skills with the ability to interact professionally with internal teams, vendors, and executive-level clients.<br>• Demonstrated attention to detail and the ability to stay organized while managing several tasks and deadlines at once.<br>• Ability to work effectively both independently and as part of a collaborative team in an onsite environment.<br>• Experience using Microsoft Office applications for scheduling, documentation, reporting, and general administrative support.<br>• Solid interpersonal skills and a customer-focused approach to handling requests, issues, and day-to-day coordination.<br>• Comfort working with operational procedures, policies, invoices, purchase orders, and project-related documentation.<br>• Flexibility to adjust work hours and travel when business needs require additional onsite support.

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