We are looking for a customer-focused Dispatching Customer Service Representative to support daily service operations in Madison, Wisconsin. This Long-term Contract position combines front-line customer communication with appointment coordination, helping ensure homeowners receive timely service and technicians stay on schedule. The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast-paced environment while delivering a positive customer experience.<br><br>Responsibilities:<br>• Manage incoming phone calls, chats, and service inquiries with professionalism, empathy, and a strong sense of urgency.<br>• Turn customer requests and online leads into scheduled appointments by collecting complete and accurate job details.<br>• Coordinate daily technician assignments and adjust schedules throughout the day to improve route efficiency and response times.<br>• Track field activity in real time and respond quickly to delays, urgent requests, cancellations, or rescheduling needs.<br>• Maintain productive appointment calendars by filling open time slots and arranging future maintenance visits.<br>• Keep customers and technicians informed of schedule updates, arrival expectations, and changes to planned service.<br>• Reach out to existing customers to arrange routine maintenance services and support ongoing service relationships.<br>• Follow up after service completion to confirm satisfaction, address concerns, and help resolve issues through completion.<br>• Provide general administrative support for the branch during slower periods and assist with additional service coordination tasks as needed.

• High school diploma or equivalent required.<br>• At least 1 year of experience in customer service, dispatching, scheduling, or a related support role.<br>• Ability to handle inbound and outbound calls in a high-volume environment using a multi-line phone system.<br>• Strong organizational skills with the ability to manage appointment booking, order entry, and shifting priorities accurately.<br>• Clear written and verbal communication skills with a detail-oriented and service-oriented approach.<br>• Basic proficiency with Microsoft Office applications and comfort learning scheduling or dispatch software.<br>• Strong problem-solving ability, sound judgment, and the ability to stay calm in a fast-moving environment.<br>• Experience in service-based industries or familiarity with ServiceTitan is helpful but not required.

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.</p>