We are looking for an experienced Executive Assistant to provide high-level administrative support to executives and departments within our organization. This role requires exceptional organizational skills, the ability to manage and coordinated multiple complicated schedules, and a proactive approach to managing multiple tasks. This is a PART-TIME, contract-to-permanent position. The position is remote; however, you must live and work in the Pacific Time Zone to be considered. Candidates residing in the San Francisco Bay Area will be highly considered, as occasional onsite assistance is helpful, but not required. Executive Assistant Responsibilities:• Manage schedules and appointments for executives and departments, ensuring seamless coordination of meetings and events.• Handle confidential information with discretion and professionalism.• Prepare detailed reports, process expense submissions, and track budgets to support managerial operations.• Arrange travel plans, including flights, hotels, ground transportation, and catering for various events and meetings.• Provide marketing-related support, such as managing promotional materials, organizing data, and handling shipments.• Address administrative inquiries, screen visitors, record meeting minutes, and prepare responses to routine correspondence.• Assist with finance-related tasks, including Excel-based projects and basic bookkeeping duties.• Organize company recognition events and coordinate logistics for board meetings.• Resolve administrative challenges efficiently and escalate concerns when necessary.• Support special projects and initiatives as assigned by leadership. If you are interested in this Executive Assistant position, please submit your resume today!

• Proven experience as an executive assistant supporting C-level staff, preferably in a remote environment. • Familiarity with digital asset management systems and tools. • Strong attention to detail and advanced problem-solving abilities. • Proficiency in Microsoft Office Suite, Zoom, and other relevant software. • Excellent communication skills, both written and verbal. • Ability to manage multiple priorities with strong organizational and planning skills. • Positive demeanor and detail-oriented approach with a self-driven work ethic. • Bachelor's degree in business administration or a related field, along with at least six years of experience in a similar role.

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Louisville, KY
remote
Contract / Temporary to Hire
40.00 - 45.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to executives and departments within our organization. This role requires exceptional organizational skills, the ability to manage and coordinated multiple complicated schedules, and a proactive approach to managing multiple tasks. This is a PART-TIME, contract-to-permanent position. The position is remote; however, you must live and work in the Pacific Time Zone to be considered. Candidates residing in the San Francisco Bay Area will be highly considered, as occasional onsite assistance is helpful, but not required. Executive Assistant Responsibilities:• Manage schedules and appointments for executives and departments, ensuring seamless coordination of meetings and events.• Handle confidential information with discretion and professionalism.• Prepare detailed reports, process expense submissions, and track budgets to support managerial operations.• Arrange travel plans, including flights, hotels, ground transportation, and catering for various events and meetings.• Provide marketing-related support, such as managing promotional materials, organizing data, and handling shipments.• Address administrative inquiries, screen visitors, record meeting minutes, and prepare responses to routine correspondence.• Assist with finance-related tasks, including Excel-based projects and basic bookkeeping duties.• Organize company recognition events and coordinate logistics for board meetings.• Resolve administrative challenges efficiently and escalate concerns when necessary.• Support special projects and initiatives as assigned by leadership. If you are interested in this Executive Assistant position, please submit your resume today!
2025-11-24T19:23:55Z

Executive Assistant Job in Louisville | Robert Half