<p>Position Overview</p><p>A well-established <strong>non-profit organization</strong> is seeking an experienced and highly organized <strong>Operations Supervisor Support</strong> professional to provide temporary coverage for a key vacancy within the Operations Department. This role is responsible for overseeing daily facilities and administrative operations across multiple agency locations, ensuring safe, efficient, and compliant work environments while supporting organizational objectives.</p><p>The ideal candidate will have experience managing facilities operations, vendor relationships, maintenance projects, workplace safety initiatives, and administrative services in a fast-paced environment. This position also provides direct supervision to facilities staff and serves as a key liaison between internal departments, leadership, vendors, and service providers.</p><p>Key Responsibilities</p><p>Facilities &amp; Operations Management</p><ul><li>Oversee day-to-day facilities operations and administrative support functions across agency locations.</li><li>Coordinate facility maintenance, repairs, preventative maintenance programs, and building improvement projects.</li><li>Ensure compliance with workplace health, safety, security, and regulatory requirements.</li><li>Monitor agency assets, equipment inventories, and property records.</li><li>Coordinate office moves, workspace configurations, meeting room setups, and storage management.</li><li>Oversee mail services, copy services, supply management, and equipment distribution processes.</li><li>Coordinate vehicle maintenance schedules and related operational requirements.</li></ul><p>Staff Supervision &amp; Leadership</p><ul><li>Provide daily supervision, guidance, and support to Operations and Facilities staff.</li><li>Assign, monitor, and evaluate work activities to ensure operational effectiveness and timely completion of tasks.</li><li>Foster a collaborative, service-oriented work environment focused on customer service and operational excellence.</li><li>Assist with training, coaching, and performance management initiatives.</li></ul><p>Vendor &amp; Contract Management</p><ul><li>Source, evaluate, and coordinate vendors, contractors, and service providers.</li><li>Negotiate service agreements and contracts while adhering to organizational policies and government funding requirements.</li><li>Monitor vendor performance, service quality, and contract compliance.</li><li>Review and approve operational expenditures within established guidelines.</li></ul><p>Process Improvement &amp; Administrative Support</p><ul><li>Evaluate existing operational procedures and recommend improvements to increase efficiency and service quality.</li><li>Identify opportunities for cost savings, workflow enhancements, and operational best practices.</li><li>Develop and maintain operational records, reports, and documentation.</li><li>Support special projects and agency initiatives as assigned.</li><li>Collaborate with department leaders and senior management to address operational needs and organizational priorities.</li></ul><p><br></p>

<p>Qualifications</p><p>Education &amp; Experience</p><ul><li>Bachelor’s degree from an accredited college or university preferred.</li><li>High school diploma or equivalent with a minimum of four years of progressively responsible experience in facilities management, operations, maintenance, project coordination, or related fields may be substituted for degree requirements.</li><li>Previous experience supervising staff and coordinating facility operations strongly preferred.</li><li>Experience working with vendors, contractors, and service agreements required.</li></ul><p>Knowledge, Skills &amp; Abilities</p><ul><li>Strong knowledge of facilities operations, workplace safety practices, and maintenance coordination.</li><li>Excellent organizational and project management skills with the ability to manage multiple priorities simultaneously.</li><li>Strong written, verbal, and interpersonal communication skills.</li><li>Demonstrated ability to exercise sound judgment and problem-solving skills in a fast-paced environment.</li><li>Ability to build productive relationships with employees, vendors, leadership, and external partners.</li><li>Proficiency in Microsoft Office Suite and general office technology.</li></ul><p>Special Requirements</p><ul><li>Valid California Driver’s License required.</li><li>Must have reliable transportation and maintain current automobile liability insurance.</li><li>Ability to travel between agency locations as needed.</li><li>Must be able to occasionally work evenings and weekends based on operational requirements.</li></ul><p><br></p>

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