We are looking for a Program Administrator to support a non-profit early education initiative in Las Vegas. This is a Contract position focused on financial coordination, documentation accuracy, and administrative support tied to grant-funded program activity. The person in this role will help keep invoicing, reimbursement records, and reporting data organized so the program can meet compliance expectations and operate efficiently. Responsibilities:• Review and reconcile invoices for the Early Education team, ensuring supporting details are accurate before forwarding materials to Finance.• Partner with program leadership and finance staff to prepare complete monthly reimbursement packages for submission to funding sources on schedule.• Collect, organize, and maintain backup documentation from early childhood education centers to support grant reporting and audit readiness.• Provide day-to-day guidance to partner organizations on budgeting practices, invoicing procedures, and administrative expectations connected to the program.• Build effective working relationships with community partners to strengthen coordination and improve delivery of early education services.• Maintain and examine required records such as child files, policy documents, staff credentials, and other grant-related materials to support compliance reviews.• Enter and update program information in designated dashboards and databases, helping ensure reports reflect accurate and timely data.• Perform detailed accounts payable and accounts receivable support, including filing, transaction tracking, and reconciliation of financial records without handling final check processing or high-level postings.

• At least 2 years of experience in accounting support, program administration, or a related clerical role. • Hands-on experience with account reconciliation, invoice processing, and basic accounts payable and accounts receivable activities. • Strong data entry skills with a high level of accuracy and attention to detail in recordkeeping. • Proficiency in Microsoft Excel, including the ability to use formulas to organize and validate financial information. • Familiarity with grant administration, reimbursement-based funding, or government-funded program documentation. • Ability to reconcile vendor statements, process vendor invoices, and maintain orderly supporting files for audit or reporting purposes. • Strong communication skills and the ability to work effectively with internal teams and external community partners.

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Las Vegas, NV
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a Program Administrator to support a non-profit early education initiative in Las Vegas. This is a Contract position focused on financial coordination, documentation accuracy, and administrative support tied to grant-funded program activity. The person in this role will help keep invoicing, reimbursement records, and reporting data organized so the program can meet compliance expectations and operate efficiently. Responsibilities:• Review and reconcile invoices for the Early Education team, ensuring supporting details are accurate before forwarding materials to Finance.• Partner with program leadership and finance staff to prepare complete monthly reimbursement packages for submission to funding sources on schedule.• Collect, organize, and maintain backup documentation from early childhood education centers to support grant reporting and audit readiness.• Provide day-to-day guidance to partner organizations on budgeting practices, invoicing procedures, and administrative expectations connected to the program.• Build effective working relationships with community partners to strengthen coordination and improve delivery of early education services.• Maintain and examine required records such as child files, policy documents, staff credentials, and other grant-related materials to support compliance reviews.• Enter and update program information in designated dashboards and databases, helping ensure reports reflect accurate and timely data.• Perform detailed accounts payable and accounts receivable support, including filing, transaction tracking, and reconciliation of financial records without handling final check processing or high-level postings.
2026-10-15T00:00:00Z

Program Administrator Job in Las Vegas, NV | Robert Half