We are looking for an organized and detail-oriented Office Assistant to join our team in Jacksonville, Florida. This is a Contract position where you will play a key role in supporting daily office operations and ensuring smooth administrative processes. If you have strong communication skills, enjoy multitasking, and thrive in a meticulous environment, we encourage you to apply.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming and attentive experience.<br>• Manage inbound calls, addressing inquiries and directing them to the appropriate team members.<br>• Organize and scan a variety of documents to maintain accurate and accessible records.<br>• Perform general clerical duties such as filing, data entry, and managing correspondence.<br>• Assist with scheduling and calendar management to support efficient operations.<br>• Collaborate with team members to ensure timely completion of administrative tasks.<br>• Maintain office supplies inventory and handle procurement as needed.<br>• Ensure the office environment remains tidy and organized.<br>• Support other departments with ad hoc administrative tasks as required.
We are looking for a highly organized and proactive Senior Executive Assistant to provide top-tier administrative support to C-suite executives. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless communication across teams. This position is based in Fleming Island, Florida, and offers an exciting opportunity to contribute to a dynamic and fast-paced environment where attention to detail is valued.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Organize and coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and edit PowerPoint presentations for executive meetings, ensuring high-quality and detail-oriented output.<br>• Facilitate communication between executives and internal teams to ensure smooth operations and alignment.<br>• Handle invoice entry and processing with attention to accuracy and timeliness.<br>• Schedule and arrange executive meetings, including preparing agendas and distributing relevant materials.<br>• Monitor and address administrative needs to support executives in achieving their goals.<br>• Act as a liaison for C-suite executives, handling confidential information with discretion.<br>• Ensure all travel plans align with organizational policies and budgets.<br>• Provide general administrative support as needed to maintain efficient executive operations.
