We are looking for a highly organized Bid Coordinator to join our team in Itasca, Illinois. This contract-to-hire opportunity is ideal for someone who enjoys managing information accurately, supporting proposal activity, and keeping documentation organized in a fast-paced environment. The person in this role will help maintain efficient administrative workflows while ensuring bid-related materials are prepared clearly and submitted on time. Responsibilities:<ul><li>Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy.</li><li>Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ). </li><li>Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ).</li><li>Read and extract data from manufacturer quotes for bid submission.</li><li>Submit bids for SOE/FESE utilizing Salesforce. </li><li>Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines</li><li>Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests. </li><li>Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals. </li></ul>• Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission.• Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity.• Communicate with internal teams and external contacts through clear email correspondence to obtain details, confirm deadlines, and share documentation.• Organize digital and paper records by filing, scanning, and labeling materials so important information can be retrieved quickly when needed.• Use Microsoft Excel and Microsoft Word to prepare reports, update spreadsheets, create documents, and support proposal-related administrative tasks.

• Previous experience in bid coordination, project management, or project coordination is a plus.• Knowledge of RFQ (requests for quotes)• Strong accuracy and typing skills with the ability to manage large volumes of information with attention to detail.• Proficiency with Microsoft Excel and Microsoft Word for document preparation, data tracking, and general office support.• Ability to write clear and detail-focused email communications when working with internal teams and external partners.• Experience organizing files, scanning documents, and maintaining structured records in both digital and physical formats.• Comfortable performing basic calculations and reviewing numerical information for accuracy.• Demonstrated customer service skills and the ability to manage multiple tasks in a deadline-driven environment

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Itasca, IL
onsite
Temporary to Hire
23 - 26 USD / Hourly
We are looking for a highly organized Bid Coordinator to join our team in Itasca, Illinois. This contract-to-hire opportunity is ideal for someone who enjoys managing information accurately, supporting proposal activity, and keeping documentation organized in a fast-paced environment. The person in this role will help maintain efficient administrative workflows while ensuring bid-related materials are prepared clearly and submitted on time. Responsibilities:<ul><li>Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy.</li><li>Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ). </li><li>Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ).</li><li>Read and extract data from manufacturer quotes for bid submission.</li><li>Submit bids for SOE/FESE utilizing Salesforce. </li><li>Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines</li><li>Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests. </li><li>Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals. </li></ul>• Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission.• Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity.• Communicate with internal teams and external contacts through clear email correspondence to obtain details, confirm deadlines, and share documentation.• Organize digital and paper records by filing, scanning, and labeling materials so important information can be retrieved quickly when needed.• Use Microsoft Excel and Microsoft Word to prepare reports, update spreadsheets, create documents, and support proposal-related administrative tasks.
2026-05-08T00:00:00Z

Bid Coordinator Job in Itasca, IL | Robert Half