We are looking for a meticulous Bookkeeper to join a reputable property management company in Indianapolis, Indiana. This contract position offers flexibility with on-site work required 1–2 days per week, making it ideal for professionals who value adaptability in their schedules. The role involves managing accounts payable processes for multiple properties and ensuring financial accuracy in a dynamic environment.<br><br>Responsibilities:<br>• Process vendor invoices for various properties using accounting software to ensure timely and accurate payments.<br>• Allocate expenses across multiple properties and maintain precise financial records.<br>• Manage vendor accounts, ensuring compliance with company standards and resolving any discrepancies.<br>• Reconcile payment records and support month-end reporting activities.<br>• Collaborate with internal teams to streamline accounts payable processes and maintain clear communication.<br>• Conduct coding of invoices and ensure proper categorization for expense tracking.<br>• Handle check runs and Automated Clearing House (ACH) payments efficiently.<br>• Utilize Sage 100 software for managing financial transactions and reporting.<br>• Monitor expense reports and ensure proper allocation to relevant accounts.
<p>We are looking for an experienced Accounts Payable Clerk to join our client's team in Indianapolis, Indiana. This role is key to managing day-to-day accounts payable operations, ensuring accurate invoice processing, and maintaining vendor relationships. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to timely and efficient financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices, including entry, coding, matching, and ensuring timely payments to vendors.</p><p>• Maintain and strengthen vendor relationships by addressing discrepancies and responding to inquiries promptly.</p><p>• Monitor aging reports to prevent late fees and interruptions in services.</p><p>• Collaborate with the Accounting Manager to coordinate training and workload distribution.</p><p>• Develop and refine policies and procedures to optimize cash flow and secure discounts.</p><p>• Support external audits by preparing and providing necessary cash distribution documentation.</p><p>• Verify vendor details, including addresses and federal ID numbers, while ensuring invoice accuracy.</p><p>• Investigate and resolve questionable invoice items, prices, or missing approvals.</p><p>• Audit and prepare vendor information for accurate 1099 reporting.</p><p>• Communicate effectively with property and corporate staff to ensure smooth operations.</p>
<p>We are seeking a detail-oriented Front Desk Coordinator/ Facilities Coordinator to join our team on a contract basis in Indianapolis, Indiana. In this role, you will serve as the first point of contact at the front desk, providing exceptional hospitality and facilities support. The position involves interacting with senior stakeholders and ensuring smooth day-to-day operations in a high-visibility environment. This is a casual yet detail-focused workplace where attention to detail and strong interpersonal skills are essential.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary front desk contact, welcoming guests and ensuring a well-organized and hospitable environment.</p><p>• Coordinate and monitor the performance of multi-skilled operatives to ensure operational efficiency.</p><p>• Develop and maintain strong relationships with stakeholders, landlords, managing agents, and vendors.</p><p>• Assist with vendor procurement and ensure contractors meet required performance standards.</p><p>• Manage purchase orders and support accurate financial processes, including monthly accrual reports.</p><p>• Conduct regular site inspections and audits to maintain the premises in excellent condition.</p><p>• Implement property risk management programs and ensure compliance with safety procedures.</p><p>• Support disaster recovery and business continuity plans, following established protocols.</p><p>• Provide detailed management reports and assist with achieving Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).</p><p>• Perform light facilities maintenance and ad hoc tasks as needed.</p>
We are looking for a dedicated Damage Claims Analyst to join our team in Indianapolis, Indiana. This long-term contract position offers an excellent opportunity to address a backlog of damage claims with precision and efficiency. If you have expertise in claims processing and a strong background in casualty and property damage claims, we encourage you to apply.<br><br>Responsibilities:<br>• Review and analyze damage claims to ensure accuracy and compliance with company standards.<br>• Process casualty and property damage claims efficiently using SAP systems.<br>• Investigate claims thoroughly to determine liability and assess damages.<br>• Communicate with clients, adjusters, and other stakeholders to gather necessary documentation and information.<br>• Maintain organized records of claims and ensure all documentation is complete.<br>• Resolve claims disputes by negotiating settlements where appropriate.<br>• Collaborate with team members to prioritize and address backlog cases.<br>• Ensure compliance with insurance regulations and company policies during claims processing.<br>• Provide timely updates to management regarding claim statuses and progress.<br>• Utilize analytical skills to identify trends or issues within claims processing workflows.
We are looking for an experienced Contract Administrator to join our team on a long-term contract basis in Indianapolis, Indiana. In this role, you will focus on managing and negotiating nondisclosure agreements, collaborating with supply chain professionals, legal teams, and external stakeholders. You will play a key part in ensuring compliance with legal and contractual standards while safeguarding proprietary information.<br><br>Responsibilities:<br>• Review and analyze nondisclosure agreement requests to ensure compliance with organizational policies and legal standards.<br>• Negotiate contract terms with supply chain partners to protect proprietary information and meet business objectives.<br>• Collaborate with legal counsel and stakeholders to develop effective negotiation strategies.<br>• Maintain accurate documentation and repositories for agreements and related contractual provisions.<br>• Conduct legal and financial analysis to support decision-making and contractual negotiations.<br>• Ensure alignment with company policies, customer specifications, and FAA regulations during contract administration.<br>• Coordinate with suppliers and partners to address issues related to purchase orders and quotations.<br>• Oversee SharePoint administration for managing contractual documents and data.<br>• Provide training and guidance on contract negotiation processes and supply chain logistics.<br>• Monitor compliance with intellectual property protocols and other legal requirements.
