We are looking for a Program Assistant to support a college prep institute through dependable administrative and office coordination in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who can work independently, stay highly organized, and provide strong support in a fast-paced environment. The role focuses on day-to-day clerical operations, accurate record handling, and responsive service for internal and external stakeholders. This role is primarily Monday - Friday 8am - 4:30pm, however the individual needs to be okay with schedule adjustments for some late night and occasional Saturday's. Responsibilities:• Manage daily administrative tasks, including organizing records, preparing materials, and maintaining orderly office workflows.• Enter, update, and verify information in tracking systems and spreadsheets with a strong focus on accuracy.• Scan, file, and retrieve documents to ensure records are complete, accessible, and properly maintained.• Provide attentive customer service by responding to routine questions and directing requests to the appropriate contact.• Support program activities by coordinating paperwork, assisting with scheduling, and helping staff stay on top of deadlines.• Use Microsoft Excel to maintain logs, monitor information, and produce basic reports as needed.• Handle clerical assignments such as correspondence preparation, document review, and general office support.• Work with limited supervision, take initiative on assigned tasks, and quickly adapt to established procedures.

• Prior experience in administrative, clerical, office support, or program support work. • Strong data entry skills with a consistent record of accuracy and attention to detail. • Proficiency with Microsoft Excel and confidence using standard office software. • Experience scanning, organizing, and maintaining documents in a detail-focused setting. • Effective written and verbal communication skills with a customer-focused approach. • Ability to work independently, manage priorities, and begin contributing with minimal onboarding. • Education should not include a completed Bachelor’s degree; some college coursework is acceptable. • Availability to work Monday through Friday on a regular daytime schedule in business or smart casual attire.

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Indianapolis, IN
onsite
Temporary / Contract
16 - 16 USD / Hourly
We are looking for a Program Assistant to support a college prep institute through dependable administrative and office coordination in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who can work independently, stay highly organized, and provide strong support in a fast-paced environment. The role focuses on day-to-day clerical operations, accurate record handling, and responsive service for internal and external stakeholders. This role is primarily Monday - Friday 8am - 4:30pm, however the individual needs to be okay with schedule adjustments for some late night and occasional Saturday's. Responsibilities:• Manage daily administrative tasks, including organizing records, preparing materials, and maintaining orderly office workflows.• Enter, update, and verify information in tracking systems and spreadsheets with a strong focus on accuracy.• Scan, file, and retrieve documents to ensure records are complete, accessible, and properly maintained.• Provide attentive customer service by responding to routine questions and directing requests to the appropriate contact.• Support program activities by coordinating paperwork, assisting with scheduling, and helping staff stay on top of deadlines.• Use Microsoft Excel to maintain logs, monitor information, and produce basic reports as needed.• Handle clerical assignments such as correspondence preparation, document review, and general office support.• Work with limited supervision, take initiative on assigned tasks, and quickly adapt to established procedures.
2026-09-11T00:00:00Z

Program Assistant Job in Indianapolis, IN | Robert Half