<p>Join a leading construction firm in Honolulu, Hawaii, as an on-site Administrative Assistant supporting project managers and site teams. Responsibilities include preparing project documentation, managing schedules, coordinating with vendors, and updating permit logs. The ideal candidate thrives in a fast-paced environment and demonstrates strong attention to detail. Preference will be given to Hawaii residents due to on-site work requirements. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist project managers with scheduling meetings and coordinating site activities.</li><li>Prepare, proofread, and distribute construction documents.</li><li>Track permits, invoices, and change orders.</li><li>Maintain electronic and physical filing systems.</li><li>Communicate with vendors and subcontractors.</li><li>Order office supplies and manage inventory.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Honolulu, Hawaii. In this long-term contract position, you will play a vital role in ensuring smooth day-to-day operations and providing essential support to our non-profit organization. If you excel in administrative tasks and thrive in a collaborative environment, we encourage you to apply by calling us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Answer incoming calls and direct inquiries to the appropriate personnel.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Coordinate receptionist duties, including greeting visitors and maintaining a welcoming environment.</p><p>• Assist in the creation and distribution of newsletters and other communications.</p><p>• Handle email correspondence professionally and promptly.</p><p>• Utilize Microsoft Excel for data organization and reporting purposes.</p><p>• Work with Adobe Acrobat to prepare, edit, and manage documents.</p><p>• Collaborate with team members to support various administrative initiatives.</p><p>• Maintain organized records and ensure timely completion of assigned projects.</p>
<p>A respected healthcare provider in Honolulu seeks an on-site Administrative Assistant to support clinic operations. Duties include scheduling patient appointments, handling medical records, processing billing paperwork, and collaborating with clinical staff to ensure smooth daily function. Prior healthcare or medical office experience is a plus. Preference is given to Hawaii residents, as this role is on site. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors.</li><li>Schedule appointments and manage calendars for healthcare providers.</li><li>Maintain and update medical records and patient files.</li><li>Process billing paperwork and insurance forms.</li><li>Coordinate with internal staff for smooth clinic operations.</li><li>Order and stock office supplies</li></ul><p><br></p>
<p>An established accounting and consulting firm in Honolulu is seeking a dedicated on-site Administrative Assistant. Responsibilities include preparing client reports, managing appointment calendars, overseeing office supply inventory, and supporting team members with document preparation. Familiarity with accounting or legal office environments is preferred. Preference given to Hawaii residents for on-site work. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and manage client documents and financial reports.</li><li>Schedule meetings and manage calendars for accountants/consultants.</li><li>Maintain organized filing systems for contracts, billing, and documentation.</li><li>Answer and direct client phone calls, emails, and inquiries.</li><li>Process expense reports, invoices, and reimbursements.</li><li>Assist with office supply ordering and inventory.</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to join our team on a contract basis in Ewa Beach, Hawaii. In this role, you will provide essential support to ensure smooth day-to-day operations, including managing communications, maintaining records, and assisting with administrative tasks. This position is ideal for someone with strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and respond to inquiries with efficiency.</p><p>• Provide exceptional customer service by addressing client and team needs promptly.</p><p>• Perform accurate high volume data entry to maintain up-to-date records and documentation.</p><p>• Handle email correspondence, ensuring timely and clear communication.</p><p>• Utilize Microsoft Excel, Word, and Outlook to create, update, and share documents and reports.</p><p>• Organize and maintain filing systems for easy access to records.</p><p>• Operate office equipment such as copiers and scanners to support administrative tasks.</p><p>• Conduct audits to verify accuracy of records and compliance with procedures.</p><p>• Collaborate with team members to ensure tasks are completed effectively and on schedule.</p>
<p>A prestigious university campus in Honolulu is looking for an on-site Administrative Assistant. In this role, you’ll assist faculty with course scheduling, manage departmental correspondence, help organize campus events, and maintain confidential files. Strong communication skills and proficiency in Microsoft Office are required. Preference is given to Hawaii residents due to on-site work requirements. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support faculty and department staff with course scheduling and event planning.</li><li>Draft and distribute official correspondence, memos, and newsletters.</li><li>Maintain confidential academic and employee records.</li><li>Coordinate logistics for campus meetings, seminars, and workshops.</li><li>Track budgetary expenses and assist with purchase orders.</li><li>Help students, staff, and visitors with inquiries.</li></ul><p><br></p>
<p>We are looking for a skilled and motivated Assistant Controller to join our team in Honolulu, Hawaii. This role is integral to managing and overseeing the company’s accounting operations, ensuring compliance with statutory requirements, and supporting the preparation of financial reports. The ideal candidate will bring expertise in insurance accounting and a strategic mindset to contribute to the organization’s financial health and growth. If you are interested in this role, please contact Melissa at 808.452.0254</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate daily accounting operations, including month-end closings, balance sheet reviews, and preparation of financial statements in line with statutory accounting principles.</p><p>• Supervise the team responsible for tasks such as accounts payable, customer billing inquiries, cash receipts, disbursements, and balance sheet reconciliations.</p><p>• Ensure compliance with federal, state, and local regulations by staying informed about industry-specific statutes and guidelines.</p><p>• Analyze operational results to identify opportunities for cost reduction and profit improvement, providing actionable recommendations.</p><p>• Maintain adherence to corporate internal controls, as well as accounting and operational procedures.</p><p>• Collaborate with executives to provide financial insights, interpretations, and recommendations.</p><p>• Conduct data analysis and monitor market trends to develop financial forecasts and scenarios.</p><p>• Prepare accurate and timely financial reports, including performance evaluations and variance analyses, to support business decisions.</p>
<p>We are looking for a meticulous and organized Human Resources (HR) Assistant to join our team in Wahiawa, Hawaii. This position is a long-term contract opportunity, offering the chance to support essential HR functions in a collaborative and dynamic environment. The ideal candidate will have a solid foundation in HR operations and a strong commitment to maintaining organizational standards. <strong>To apply, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Assist with the distribution of paychecks and ensure all necessary documentation is properly managed and filed.</p><p>• Support the onboarding process by preparing new employee packets and coordinating orientation sessions.</p><p>• Organize materials for open enrollment, including collating handouts, registering employees, and tracking attendance.</p><p>• Perform administrative tasks such as filing, scanning, and uploading documents into the HR system.</p><p>• Create and maintain employee folders, ensuring all records are accurate and updated.</p><p>• Help coordinate and organize company events, ensuring smooth logistics and communication with staff.</p><p>• Collaborate with staff to address employee inquiries and provide support in a culturally sensitive manner.</p><p>• Adhere to established policies and procedures, seeking clarification when necessary and respecting the unique organizational culture.</p><p>• Utilize basic Microsoft Office tools and office equipment to complete daily tasks efficiently.</p><p>• Maintain an organized and adaptable approach to support various HR functions as needed.</p>
<p>A <strong>Legal Secretary</strong> is responsible for providing administrative support to lawyers, legal teams, or legal departments, ensuring smooth day-to-day operations. This role requires a detail-oriented individual with strong organizational skills who can support research initiatives and assist with project coordination. The ideal candidate will excel in managing data, maintaining customer relationships, and ensuring timely delivery of assignments. For more information, please contact <strong>Erica Huggins at 808.452.0256</strong>. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Perform administrative duties including scheduling appointments, managing calendars, and handling incoming and outgoing correspondence.</li><li>Prepare and proofread legal documents such as pleadings, contracts, briefs, and other legal materials.</li><li>File and organize legal documents, both electronically and physically, ensuring compliance with legal procedures and confidentiality standards.</li><li>Conduct legal research and compile case-related documentation.</li><li>Liaise with clients, witnesses, and court personnel on behalf of attorneys.</li><li>Manage billing, including tracking billable hours, preparing invoices, and ensuring accurate records.</li><li>Coordinate travel arrangements and accommodations for attorneys as required.</li><li>Maintain office supplies and handle vendor relationships when necessary.</li></ul><p><br></p>
