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13 results for Administrative Assistant in Honolulu, HI

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 26 USD / Hourly
A busy healthcare organization in Honolulu is seeking an experienced Administrative Assistant to support daily office operations, coordinate communications, and help ensure efficient administrative workflows. This role requires strong phone etiquette, prior administrative experience, and the ability to work onsite and attend in-person interviews. Preference will be given to Hawaii residents due to onsite work and interview requirements. To please call us at 808-531-0800. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Schedule appointments, meetings, and office activities</li><li>Maintain records, files, and administrative documents</li><li>Prepare correspondence, reports, and general office materials</li><li>Support staff with clerical and operational tasks</li><li>Greet visitors and assist with front office coordination</li></ul>
2026-05-28T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 26 USD / Hourly
An education-related organization in Honolulu is seeking an experienced Administrative Assistant to provide office support, coordinate schedules, and assist with daily administrative functions. This role requires excellent communication skills, prior experience, and the ability to answer phones in a professional manner. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer incoming phone calls and respond to general inquiries</li><li>Schedule meetings, appointments, and office events</li><li>Maintain student, staff, or departmental records as needed</li><li>Prepare forms, letters, and administrative documents</li><li>Support office staff with clerical and coordination duties</li><li>Assist with front office coverage and visitor assistance</li></ul>
2026-05-28T00:00:00Z

Administrative Assistant

Kapolei, HI
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a real estate company in Kapolei, Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping information accurate, assisting customers professionally, and helping a team stay on track. The role combines administrative coordination, communication support, and record maintenance in a fast-paced office setting. Responsibilities:• Manage incoming phone calls and respond to general inquiries with professionalism and a customer-focused approach.• Prepare, update, and maintain records by entering information accurately into internal systems and spreadsheets.• Handle email communication with clients, team members, and external contacts in a clear and timely manner.• Organize, file, copy, and retrieve documents to support efficient day-to-day office operations.• Use Microsoft Word, Excel, and Outlook to create documents, track information, and coordinate communication.• Assist with reviewing files and records to help identify discrepancies and support audit-related tasks.• Provide general administrative support to the team by prioritizing tasks and maintaining an orderly workflow.
2026-06-05T00:00:00Z

Administrative Assistant

Kailua, HI
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for a Administrative Assistant to support operations and day-to-day administrative activities in Kailua, Hawaii. This contract opportunity with potential for a permanent role is ideal for someone who is organized, responsive, and comfortable balancing tenant communication, vendor coordination, and office support in a fast-paced real estate environment. The person in this role will help keep property operations running smoothly by managing documentation, assisting with compliance-related tasks, and partnering with internal teams to address operational needs. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply, please call us at 808-531-0800. Responsibilities:• Prepare access documentation, vendor service paperwork, and supporting records for review, signature routing, invoice processing, and lien release follow-up.• Respond to tenant and customer questions promptly while serving as a reliable point of contact for routine property-related inquiries.• Monitor tenant insurance compliance and coordinate with the appropriate parties to resolve missing or incomplete coverage documentation.• Organize meeting room calendars and arrange required approvals, insurance documents, and related access needs for scheduled use.• Coordinate meetings, conference calls, travel logistics, expense reporting, and other core administrative activities that support the property management team.• Support daily office operations by maintaining supplies, overseeing mail and courier activity, organizing files, coordinating equipment or facility needs, and helping keep the workspace orderly.• Assist property managers by maintaining regular communication with vendors, service providers, tour operators, and site visitors across assigned properties.• Track recurring inspection deadlines, schedule required testing or certifications, and help coordinate operational tasks such as meter readings and utility billing support.• Help address maintenance requests and building issues by coordinating timely follow-up for items such as leaks, plumbing concerns, and other operational matters.• Create and manage service agreement records, collect certificates of insurance, update status tracking, and assist with document uploads in property management platforms.
2026-06-11T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 24 USD / Hourly
A Honolulu construction company is hiring an experienced Administrative Assistant to provide office support for project teams and daily business operations. The ideal candidate will have previous administrative experience, strong communication skills, and comfort handling incoming phone calls in a fast-paced onsite environment. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer phones and route calls to appropriate departments</li><li>Assist with document preparation, filing, and data entry</li><li>Support scheduling for meetings, vendors, and internal staff</li><li>Maintain office records and administrative supplies</li><li>Help coordinate project-related paperwork and communications</li><li>Provide general clerical support to management and field teams</li></ul>
2026-05-28T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a real estate company in Honolulu, Hawaii. This Direct Hire position is ideal for someone who enjoys keeping teams organized, communicating with clients and vendors, and ensuring administrative tasks are handled accurately and efficiently. The role requires excellent interpersonal skills, strong coordination skills, and the ability to manage multiple priorities in a fast-paced setting. Responsibilities:• Manage front-office and administrative activities by greeting visitors, directing inquiries, and maintaining a welcoming office experience.• Handle incoming and outgoing phone communication, respond to emails, and provide timely customer service to tenants, vendors, and internal stakeholders.• Prepare, update, and maintain records through accurate data entry, document formatting, and file organization using Microsoft Office applications.• Coordinate calendars and schedule appointments, meetings, and other business activities to support team productivity.• Process incoming and outgoing mail and ensure correspondence is routed to the appropriate contacts without delay.• Work with multiple vendors to support service coordination, follow-ups, and general office needs.• Assist with planning and organizing office meetings, property-related events, or team functions as needed.• Create spreadsheets, letters, and reports in Excel, Word, and Outlook to support day-to-day administrative operations.
2026-06-12T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 27 USD / Hourly
A healthcare office in Honolulu is seeking an experienced Administrative Assistant to support daily operations, scheduling, and office coordination. This onsite role requires strong organizational skills, prior administrative experience, and the ability to answer phones professionally. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Schedule appointments, meetings, and office activities</li><li>Maintain files, records, and administrative documents</li><li>Prepare correspondence, reports, and office materials</li><li>Assist staff with clerical and operational support</li><li>Greet visitors and help maintain office flow</li></ul>
2026-06-13T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 28 USD / Hourly
A real estate company in Honolulu is looking for an experienced Executive Assistant to support senior leadership with scheduling, communications, and high-level administrative tasks. The ideal candidate will be polished, organized, and capable of answering phones while managing confidential information in an onsite setting. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply please call Kenji Nakano at 808.452.0265 Responsibilities:<ul><li>Answer phones and manage executive communications</li><li>Coordinate calendars, meetings, and travel arrangements</li><li>Prepare reports, correspondence, and presentation materials</li><li>Maintain confidential files and executive records</li><li>Assist with project tracking and follow-up tasks</li><li>Support daily operations for executive leadership</li></ul>
2026-05-28T00:00:00Z

General Office Clerk

Honolulu, HI
onsite
Temporary / Contract
20 - 22 USD / Hourly
A construction-related company in Honolulu is seeking an experienced General Office Clerk to support office operations, records management, and administrative tasks. This onsite position requires attention to detail, prior office experience, and the ability to answer phones while handling a variety of clerical duties. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply for this role, please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer and route incoming phone calls</li><li>File, scan, and organize office documents</li><li>Perform data entry and maintain records</li><li>Assist with mail, office supplies, and clerical support</li><li>Help prepare reports, forms, and correspondence</li><li>Support office staff with general administrative tasks</li></ul>
2026-06-13T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary / Contract
21 - 23 USD / Hourly
A legal services office in Honolulu is seeking an experienced Receptionist to manage front desk operations, answer phones, and provide administrative support in a professional environment. This role requires prior experience, excellent communication skills, and the ability to work onsite. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply please call Kenji Nakano at 808.452.0265 Responsibilities:<ul><li>Answer and route incoming phone calls professionally</li><li>Greet clients and visitors in a courteous manner</li><li>Manage front desk activities and maintain reception area</li><li>Schedule appointments and assist with calendar updates</li><li>Handle mail, messages, and general administrative duties</li><li>Support office staff with clerical tasks as needed</li></ul>
2026-05-29T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary / Contract
22 - 22 USD / Hourly
A legal services office in Honolulu is seeking an experienced Receptionist to manage front desk operations, welcome visitors, and provide administrative support. This role requires prior experience, strong communication skills, and the ability to answer phones in a polished and professional manner. Preference will be given to Hawaii residents due to onsite work and interview requirements If interested in this role, please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Greet clients and visitors in a courteous manner</li><li>Manage front desk activities and maintain reception area</li><li>Schedule appointments and update calendars</li><li>Handle mail, messages, and general administrative duties</li><li>Support office staff with clerical tasks as needed</li></ul>
2026-06-13T00:00:00Z

Receptionist

Mililani, HI
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front office operations in Hawaii. This contract-to-permanent Receptionist opportunity is ideal for someone who enjoys creating a welcoming experience for visitors, managing communications, and keeping administrative tasks organized in a busy environment. The right candidate will bring strong customer service skills, sound judgment, and the ability to stay productive while handling multiple priorities and deadlines. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Welcome visitors and provide courteous front desk support while ensuring a positive and welcoming first impression.• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages accurately and promptly.• Coordinate calendars and appointments to support efficient scheduling for the team.• Process incoming and outgoing mail and deliveries, making sure items are distributed in a timely manner.• Prepare, organize, and maintain records through filing, scanning, faxing, copying, typing, and data entry activities.• Assist with a variety of administrative duties as needed to keep daily office operations running smoothly.• Respond to customer and visitor inquiries with courtesy and escalate issues when appropriate.• Maintain an orderly reception area and support overall office organization in a fast-paced setting.
2026-06-05T00:00:00Z

Research Assistant

Honolulu, HI
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
We are looking for a detail-oriented Research Assistant to support marketing and project activities for a retail-focused team in Honolulu, Hawaii. This role combines research coordination, accurate data handling, and responsive service to help keep initiatives organized and moving forward. The ideal candidate is comfortable managing information, working across priorities, and contributing to a positive customer experience. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Noe Silva at 808.452.0264. Responsibilities:• Coordinate research and marketing-related tasks to support ongoing retail initiatives and team objectives.• Maintain accurate records by entering, updating, and organizing data in company systems and tracking tools.• Assist with project planning activities, including monitoring timelines, preparing status updates, and following up on deliverables.• Provide responsive customer support by responding to inquiries and helping resolve routine issues in a timely manner.• Support CRM marketing efforts through data maintenance, campaign coordination, and list management.• Prepare research materials, summaries, and basic reports to help inform business decisions and team planning.• Help organize documentation for pre-award activities and ensure required information is complete and properly filed.
2026-06-15T00:00:00Z