We are looking for a dedicated and organized Receptionist to join our team on a contract basis during tax season. This role is based in Grand Rapids, Michigan, and offers an excellent opportunity to contribute to a detail-oriented CPA firm. The position requires strong communication and administrative skills to ensure smooth daily operations.<br><br>Responsibilities:<br>• Greet and assist clients as they arrive, ensuring a welcoming and detail-oriented atmosphere.<br>• Manage a multi-line phone system, answering calls and directing inquiries appropriately.<br>• Enter customer information accurately into the system to maintain updated records.<br>• Distribute completed tax returns to clients in a timely and efficient manner.<br>• Process payments and update client accounts with necessary financial information.<br>• Organize and maintain files to ensure easy access and proper documentation.<br>• Schedule appointments for clients, coordinating with team members as needed.<br>• Respond to email correspondence with attention to detail and accuracy.<br>• Perform general office tasks, such as managing supplies and ensuring a tidy workspace.
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan. This position is a contract-to-permanent opportunity within the non-profit sector, providing a chance to make a meaningful impact while developing your administrative expertise. The ideal candidate will have exceptional organizational skills and a proactive approach to supporting office operations and client services.<br><br>Responsibilities:<br>• Provide administrative support by organizing documents, maintaining schedules, and assisting with correspondence.<br>• Answer incoming calls with attention to detail and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks to ensure the integrity of records and reports.<br>• Act as the first point of contact for visitors, managing receptionist duties with a welcoming attitude.<br>• Support program operations by coordinating meetings, preparing materials, and ensuring smooth communication.<br>• Assist with tracking and compiling program data for reporting purposes.<br>• Maintain compliance with organizational policies and procedures in all administrative tasks.<br>• Collaborate with team members to improve efficiency and streamline office processes.<br>• Participate in training sessions and team meetings to support growth and alignment with organizational goals.<br>• Handle additional administrative tasks as assigned to support the success of the program.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a contract basis for 90 days. This hybrid position, based in Grand Rapids NT, Michigan, offers an opportunity to contribute to meaningful work within the healthcare and social assistance sector. The role requires excellent organizational skills and the ability to manage diverse administrative tasks effectively.<br><br>Responsibilities:<br>• Communicate regularly with clients and landlords to address housing-related needs and maintain effective relationships.<br>• Collaborate with the Line Manager and housing case workers to identify and support client housing requirements.<br>• Collect, update, and maintain data on available housing options within the community.<br>• Prepare and organize files, ensuring all necessary documentation is included.<br>• Coordinate with property management companies as needed, without requiring on-site visits.<br>• Perform general administrative duties and adapt to shifting priorities as required.<br>• Attend the office up to two days per week while maintaining flexibility in task assignments.<br>• Support reporting and documentation processes to ensure compliance with organizational standards.<br>• Demonstrate professionalism and adaptability in handling various responsibilities.<br>• Contribute to the successful operation of the team by working independently and collaboratively.
We are looking for a dependable and detail-oriented Administrative Assistant to support the daily operations of a small accounting services firm in Saranac, Michigan. This position offers an opportunity to work in a calm and focused environment, ensuring smooth office operations and delivering exceptional client service. The ideal candidate will be highly organized and capable of managing multiple tasks independently.<br><br>Responsibilities:<br>• Schedule and confirm appointments with clients in a timely manner.<br>• Provide a warm and attentive greeting to clients while managing front-office operations.<br>• Handle the preparation, copying, scanning, and filing of important documents with accuracy.<br>• Maintain both physical and digital records in an organized and secure manner.<br>• Assist with general office tasks, including correspondence and administrative support as needed.<br>• Ensure the office space remains clean, orderly, and welcoming for clients and staff.<br>• Process accounts payable and accounts receivable tasks using QuickBooks.<br>• Perform accurate data entry and invoice processing to support accounting operations.
