We are looking for a skilled Legal Assistant to join our team in Grand Rapids, Michigan. This role requires an individual with a strong background in litigation, excellent organizational skills, and the ability to support attorneys in delivering high-quality legal services.<br><br>Responsibilities:<br>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.<br>• Manage litigation schedules, including maintaining calendars and coordinating court appearances.<br>• Support attorneys by organizing case files, drafting correspondence, and conducting preliminary research.<br>• Handle scheduling tasks, such as arranging meetings and depositions.<br>• Monitor deadlines and ensure timely submission of court filings.<br>• Facilitate communication with clients, court personnel, and other legal professionals.<br>• Assist in the preparation of legal pleadings, motions, and discovery documents.<br>• Maintain confidentiality and adhere to ethical standards in all legal matters.<br>• Stay updated on e-filing procedures and court regulations.
<p>We are seeking a highly motivated and organized <strong>Executive Assistant</strong> to provide exceptional administrative support to senior leadership in a <strong>higher education setting</strong>. The ideal candidate will serve as a key liaison, ensuring smooth operations and supporting the strategic goals of the institution. This role requires an individual with excellent communication abilities, strong time management skills, and a proven ability to manage multiple priorities in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong>:</p><ul><li>Provide comprehensive administrative assistance to senior executives, including calendar management, email communication, and documentation management.</li><li>Plan, schedule, and manage complex meetings, events, and appointments, often involving cross-departmental coordination.</li><li>Prepare meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.</li></ul><p><strong>Project Management & Operational Coordination</strong>:</p><ul><li>Manage special projects and contribute to strategic initiatives, collaborating with faculty, staff, and external stakeholders to ensure timely completion.</li><li>Coordinate travel arrangements, manage expenses, and track budgets to support executives and institutional operations.</li></ul><p><strong>Communication & Liaison</strong>:</p><ul><li>Act as the primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and managing correspondence professionally.</li><li>Serve as a gatekeeper and problem-solver for competing priorities or conflicts, fostering positive relationships between teams across the organization.</li></ul><p><strong>Data & Digital Support</strong>:</p><ul><li>Maintain and organize records in compliance with institutional and legal standards, ensuring confidentiality and accuracy.</li><li>Utilize and maintain university-specific systems, as well as general productivity tools such as Microsoft Office 365, Google Workspace, and other relevant platforms.</li><li>Support workflow automation and data management efforts to streamline executive operations and team efficiency.</li></ul><p><strong>Research & Report Preparation</strong>:</p><ul><li>Conduct research, retrieve information, and prepare reports, presentations, and proposals for meetings or projects as required.</li><li>Monitor trends in higher education, offering insights and suggestions for improvement where applicable.</li></ul><p><br></p>
