<p>We are looking for a skilled Event Planner to oversee the planning and execution of a high-profile annual Holiday Party. This large-scale event, hosted at a hotel venue, involves a significant budget and requires meticulous attention to detail from start to finish. As this is a long-term contract position, the selected candidate will be integral in managing logistics, vendor coordination, and ensuring the event meets the highest standards of quality and guest satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Plan and execute every aspect of the Holiday Party, utilizing existing project documentation as foundational resources.</p><p>• Coordinate closely with the internal planning team to ensure knowledge sharing and alignment throughout the project.</p><p>• Use Monday.com or similar project management tools to organize timelines, track deliverables, and communicate updates effectively.</p><p>• Manage all logistical aspects of the event, including vendor negotiations, décor, entertainment, catering, AV requirements, and guest arrangements.</p><p>• Maintain regular communication with the hotel to ensure all contractual agreements, including room bookings and food and beverage services, are fulfilled.</p><p>• Monitor and control the event budget, addressing potential issues proactively and ensuring accurate financial reporting.</p><p>• Ensure the event complies with company standards, procedures, and guest satisfaction expectations.</p><p>• Oversee on-site execution during the event, ensuring seamless coordination and timely issue resolution.</p><p>• Conduct post-event wrap-up activities, including debriefs and final reporting.</p><p>• Collaborate across teams to ensure the event aligns with organizational goals and delivers a memorable experience.</p>
We are looking for a detail-oriented Project Assistant to support construction-related projects in San Jose, California. In this contract role, you will play a key part in managing timelines, coordinating schedules, and ensuring project deliverables are met efficiently. This position requires excellent organizational skills and the ability to handle multiple tasks in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and maintain project schedules to ensure deadlines are met.<br>• Assist in overseeing construction project timelines and deliverables.<br>• Support master scheduling efforts to align resources and project milestones.<br>• Scan and organize project-related documents for easy access and reference.<br>• Collaborate with project managers to track progress and address any issues.<br>• Facilitate communication between teams to ensure project objectives are clear.<br>• Prepare reports and updates to keep stakeholders informed of project status.<br>• Monitor project budgets and expenditures to prevent overruns.<br>• Identify potential risks and propose solutions to mitigate them.<br>• Ensure compliance with all relevant regulations and standards.
We are looking for a detail-oriented Project Assistant to join our team in San Jose, California. In this contract role, you will play a crucial part in supporting the management and coordination of construction projects, ensuring they are completed efficiently and on schedule. This position offers an excellent opportunity to contribute to impactful projects and develop your organizational and project management skills.<br><br>Responsibilities:<br>• Coordinate project timelines and ensure tasks are completed within established deadlines.<br>• Assist in the planning and organization of construction projects to maintain smooth workflows.<br>• Support master scheduling efforts to optimize resource allocation and project timelines.<br>• Perform scanning and document management tasks to maintain accurate project records.<br>• Collaborate with project managers and team members to track progress and address any issues.<br>• Prepare reports and documentation to communicate project updates and milestones.<br>• Facilitate communication between stakeholders to ensure alignment on project goals.<br>• Monitor project deliverables, identifying potential risks and proposing solutions.<br>• Maintain adherence to project guidelines and compliance requirements.<br>• Provide administrative support to ensure the efficiency of project operations.
<p>This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is <em>not</em> a buying role, but it requires strong administrative skill and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul><p><br></p>
<p>We are looking for a motivated Commercial Property Manager to join our team in San Mateo, California. In this role, you will play a key part in managing tenant relations and supporting commercial property operations. The ideal candidate is detail-oriented, skilled in data management, and has experience in providing exceptional customer service within the real estate industry. Very infrequent </p><p><br></p><p>Responsibilities:</p><p>• Address tenant needs and requests promptly, ensuring efficient resolution and exceptional customer service.</p><p>• Generate and manage work orders for vendors and building engineers, following up to confirm issues are resolved.</p><p>• Utilize Yardi and accounting software to assist tenants with inquiries regarding rent statements and operating expenses.</p><p>• Conduct regular inspections of buildings and tenant spaces, identifying and addressing any concerns.</p><p>• Communicate with tenants regularly to monitor satisfaction and assess space requirements.</p><p>• Draft and distribute tenant memos, notices, and other communications as needed.</p><p>• Remain available for on-call emergencies, collaborating with building engineers to address urgent situations.</p><p>• Organize and support community events to foster tenant engagement and satisfaction.</p><p>• Assist in the management of commercial property operations, ensuring compliance and efficiency.</p>
<p>Property Manager</p><p><br></p><p>Full-time/Direct Hire</p><p>Come join a long standing Real Estate property management company. Responsibilities include: Phone presence and speaking with tenants and owners, promotions at properties, Draft Contracts, Records Management, Vendor Relations, Lease agreements & renewals, Tenant correspondence, Legal Documentation, work with vendors for any renovations, property inspections etc. , Administrative Tasks, Photocopying/Scanning documents, Microsoft Excel</p>
<p>We are looking for a detail-oriented Project Accountant to join our team in San Francisco, California. In this role, you will play a pivotal part in managing financial operations for construction projects, ensuring accurate tracking and reporting of expenses. The ideal candidate will have experience in project accounting and expertise in construction-related financial practices. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><ul><li>Partner with Project Managers to establish billing schedules, generate invoices, and ensure billing aligns with project progress.</li><li>Develop project budgets, monitor job costs, analyze variances, and assist with forecasting.</li><li>Prepare and issue client invoices, manage AR aging reports, and support collections efforts.</li><li>Review and process vendor and subcontractor invoices, oversee payment timelines, and track retainage.</li><li>Record and price change orders; assist with cost control and contract review processes.</li><li>Act as the primary finance liaison for PMs and Operations, prepare reports, and support month-end close activities.</li></ul>
<p>Colleen McAuliffe at Robert Half is looking for an experienced Project Accountant to oversee the financial aspects of large-scale capital projects in Santa Clara, California. In this role, you will play a pivotal part in managing project budgets, tracking costs, and ensuring compliance with financial regulations. This position offers the opportunity to work closely with cross-functional teams and contribute to the success of major infrastructure initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Manage the financial accounting lifecycle of large capital projects, from initiation to completion.</p><p>• Monitor and analyze project budgets, actual expenditures, commitments, and forecasts to identify variances.</p><p>• Prepare detailed monthly cost reports and financial summaries for internal stakeholders.</p><p>• Ensure proper classification of capital versus expense items in alignment with accounting standards and company policies.</p><p>• Review and process invoices from contractors and vendors with accuracy and timeliness.</p><p>• Support billing processes, including progress billing, milestone billing, and cost-plus invoicing.</p><p>• Maintain accurate records of work-in-progress, retainage, and project accruals.</p><p>• Collaborate on cash flow projections and funding requirements to support project operations.</p><p>• Partner with Project Managers to identify financial risks and implement cost-control measures.</p><p>• Provide documentation and insights for audits, ensuring compliance with contracts, internal controls, and regulatory standards.</p>
<p><strong>Project Accountant </strong></p><p><strong>Location:</strong> Contra Costa County, CA</p><p><strong>Type:</strong> Temp-to-Hire</p><p><br></p><p><strong>Overview:</strong></p><p>Help drive project success as a key member of our accounting team. We value analytical perspective, technical skills, and strong communication. You’ll partner with project managers to ensure accurate billing, reporting, and project financials, all within a collaborative, growth-focused environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage project review and detailed financial reporting</li><li>Oversee and update billing terms in ERP software</li><li>Lead monthly financial reporting and billing cycles</li><li>Collaborate with project managers and coordinators across offices</li></ul><p><br></p>
We are looking for an Administrative Coordinator to join our team in Capitola, California, on a contract basis. This role involves supporting a forensic mental health program that serves individuals connected to the justice system. You will play a pivotal part in ensuring seamless clinic operations, accurate documentation, and effective communication with clients, clinicians, and external agencies.<br><br>Responsibilities:<br>• Oversee daily administrative tasks to ensure smooth clinic operations.<br>• Maintain accurate records and documentation for compliance and reporting purposes.<br>• Coordinate communication between clients, clinicians, and judicial system partners.<br>• Support scheduling and calendar management for staff and client appointments.<br>• Handle inbound calls and respond to inquiries with professionalism and empathy.<br>• Utilize Microsoft Office Suite and other software tools to manage workflows efficiently.<br>• Assist with Livescan fingerprinting and other onboarding processes as needed.<br>• Collaborate with staff to address operational challenges and implement solutions.<br>• Uphold confidentiality standards when managing sensitive client information.<br>• Provide administrative support to ensure timely delivery of mental health services.
We are looking for a highly organized Workplace Coordinator to join our team in San Francisco, California. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of our office environment, providing exceptional support to employees and visitors alike. If you thrive in a dynamic setting and excel at multitasking, this position offers an excellent opportunity to showcase your skills.<br><br>Responsibilities:<br>• Oversee the management and replenishment of office supplies, including handling purchase requests when necessary.<br>• Serve as the first point of contact for visitors, ensuring seamless guest management and access coordination.<br>• Address internal support requests through Jira, including managing access permissions, logging guests, and fulfilling equipment and supply needs.<br>• Coordinate and complete employee support tickets efficiently, ensuring all requests are handled promptly.<br>• Perform clerical tasks to maintain operational efficiency, including organizing and dispatching resources as needed.<br>• Assist with scheduling and dispatching tasks to ensure workplace needs are met in a timely manner.<br>• Support leadership initiatives by coordinating schedules and managing administrative functions.<br>• Handle inbound calls professionally, ensuring queries are addressed or redirected appropriately.<br>• Contribute to payroll processes by supporting full-cycle payroll coordination and timely execution.
<p><strong>Workplace Coordinator – Job Description</strong></p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Oversee daily office operations, ensuring a clean, safe, and organized workplace.</li><li>Manage office supply inventory and place orders as needed.</li><li>Coordinate with vendors and building management for facility maintenance and repairs.</li><li>Greet and assist visitors, serving as the primary point of contact for facility-related questions.</li><li>Support meeting and event logistics, including conference room scheduling and setup.</li><li>Respond to employee requests regarding workspace, access, or maintenance issues.</li><li>Ensure compliance with company policies and safety standards.</li></ul><p><br></p>
<p>The Data Specialist supports efficient program delivery through accurate data tracking, invoice processing, payment reconciliation, reporting, and database management. Collaborating with finance and program teams, this role ensures seamless operations and strong participant support.</p><p>Key Responsibilities:</p><ul><li>Process vendor invoices, student reimbursements, and payments using Sage, Concur, and Salesforce.</li><li>Route and troubleshoot invoices; manage vendor information and relationships in Sage.</li><li>Query databases, reconcile payment data, and prepare financial/program reports using advanced Excel.</li><li>Manage Ramp-related support inbox and provide phone support for learner inquiries.</li><li>Support account setup by monitoring progress and following up on missing documentation.</li><li>Create and maintain user guides and training content (e.g., Scribe How, YouTube).</li><li>Flag aging invoice requests and resolve bottlenecks.</li></ul>
<p>Robert Half client in San Ramon, CA is looking for a Marketing Assistant to join our team on a contract basis in . In this role, you will act as a key partner in supporting divisional marketing initiatives and ensuring the seamless execution of community-level campaigns. This position is ideal for someone who is detail oriented, passionate about marketing, and enjoys collaborating with diverse teams in the construction or real estate industry.</p><p><br></p><p>Marketing Coordinator Responsibilities:</p><p>• Serve as the primary marketing resource for sales leaders and consultants, providing on-the-ground support for divisional campaigns.</p><p>• Coordinate the creation and distribution of marketing materials, including flyers and sales collateral, in collaboration with regional teams.</p><p>• Manage signage inventory, coordinate installations and removals with vendors, and ensure all community signage is accurate and up-to-date.</p><p>• Plan and execute logistics for local events such as grand openings, broker gatherings, sales promotions, and open house weekends.</p><p>• Support the launch of new communities by overseeing office set-up, signage installation, and basic systems setup in partnership with merchandising teams.</p><p>• Collaborate with content teams to capture photography of homes, neighborhoods, and lifestyle imagery to enhance marketing efforts.</p><p>• Maintain an organized inventory of branded materials and ensure the marketing closet is stocked and accessible.</p><p>• Act as a liaison between sales, operations, and regional marketing teams to ensure campaigns are implemented efficiently and effectively.</p><p>• Monitor and update community-level listings and oversee accurate signage for Quick Move-In homes.</p><p>• Assist with regional and national campaign rollouts at the community level to ensure consistency and alignment with brand standards.</p><p><br></p><p>If you are interested in this Marketing Coordinator position, submit your application today!</p>
<p><strong>Logistics Coordinator</strong></p><p><strong>About the Role:</strong></p><p>We are looking for a Logistics Coordinator to oversee inventory, shipments, and supply chain efficiency.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate and monitor supply chain operations</li><li>Communicate with vendors, suppliers, and customers</li><li>Track shipments and address delays</li><li>Maintain accurate shipping and inventory records</li></ul>
We are looking for an experienced Project Manager/Sr. Consultant to contribute to the development of a robust Quality Management System tailored for pharmaceutical and life sciences applications. In this role, you will collaborate closely with AI engineers to ensure compliance with GxP regulations, while driving the creation and implementation of essential documentation and processes. This is a long-term contract position based in San Francisco, California.<br><br>Responsibilities:<br>• Lead the creation of a Quality Management System, including authoring the Quality Manual, SOPs, and validation packages.<br>• Collaborate with engineers to ensure clinical data workflows align with GxP compliance requirements.<br>• Serve as the primary quality function, managing documentation and compliance processes from the ground up.<br>• Represent the organization during audits, defending the quality systems and documentation developed.<br>• Educate engineering teams on the importance of GxP regulations and compliance standards.<br>• Make informed decisions regarding scoping and implementation based on regulatory knowledge, including 21 CFR Part 11 and EU Annex 11.<br>• Develop strategies to address vendor qualification audit findings and implement remediation plans.<br>• Utilize Agile Scrum methodologies to manage project timelines and deliverables efficiently.<br>• Oversee IT project management tasks, ensuring alignment with overall compliance objectives.<br>• Use tools such as Atlassian Jira to track project progress and maintain transparency across teams.
<p><strong>Key Responsibilities</strong></p><p><strong>Project Planning & Execution</strong></p><ul><li>Manage multiple projects simultaneously, tracking budgets, schedules, and performance metrics.</li><li>Spend <strong>25–50%</strong> of time on-site, including travel to properties in Washington State.</li><li>Partner with internal teams to develop project scopes, specifications, and design direction.</li></ul><p><strong>Quality & Compliance</strong></p><ul><li>Ensure all work meets established standards, timelines, and budget expectations.</li><li>Conduct regular inspections to evaluate progress, quality, and cost‑to‑complete.</li><li>Coordinate with city inspectors and regulatory agencies as needed.</li></ul><p><strong>Vendor & Contractor Management</strong></p><ul><li>Source, qualify, and maintain a competitive pool of subcontractors.</li><li>Collect, analyze, and negotiate bids; prepare contracts and manage vendor relationships.</li><li>Address change orders, scope discrepancies, and field issues in real time.</li></ul><p><strong>Coordination & Communication</strong></p><ul><li>Lead project kickoff meetings with property and asset teams to align on logistics, schedules, and resident communication.</li><li>Provide consistent project updates to internal stakeholders.</li><li>Maintain clear documentation, meeting minutes, and organized project files.</li></ul><p><strong>Capital & Acquisition Support</strong></p><ul><li>Assist with capital planning for new acquisitions, including evaluating units, identifying deferred maintenance, and projecting capex needs.</li><li>Prepare multi‑year capital improvement forecasts.</li><li>Minimize unit downtime by coordinating scheduling and onsite workflows.</li></ul><p><strong>Additional Responsibilities</strong></p><ul><li>Support project administrators with documentation and light accounting tasks.</li><li>Perform punch walks, unit assessments, and final inspections.</li><li>Handle additional project‑related duties as assigned.</li></ul><p><br></p>
We are looking for a Recruiting Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will be responsible for managing key aspects of the recruitment process, ensuring smooth and efficient operations for both candidates and hiring teams. This position requires excellent organizational skills, a strong ability to prioritize tasks, and a commitment to delivering an exceptional candidate experience.<br><br>Responsibilities:<br>• Schedule interviews for engineering candidates using tools such as Ashby, ensuring all details are accurately coordinated.<br>• Facilitate virtual interview stages, managing logistics and communication throughout the process.<br>• Organize onsite interview logistics, including creating detailed schedules and adhering to established protocols.<br>• Support candidates in coordinating their travel needs, including issuing travel cards when applicable.<br>• Serve as the primary coordinator for multiple open positions and actively manage a pipeline of over 150 candidates.<br>• Handle up to 10 onsite interviews per week, ensuring all logistics are clear and communication is seamless.<br>• Maintain comprehensive records of candidate interactions, scheduling updates, and travel arrangements.<br>• Collaborate with recruiters to ensure all standard operating procedures are followed effectively.<br>• Provide empathetic and thorough support to both candidates and hiring managers throughout the recruitment process.
We are looking for an experienced Human Resources Coordinator to join our team in San Rafael, California. In this pivotal role, you will oversee essential HR functions, including onboarding, employee lifecycle management, and compliance with California labor laws. This is a Contract to long-term position, offering the opportunity for ongoing growth and collaboration within a dynamic organization.<br><br>Responsibilities:<br>• Manage the full onboarding and offboarding process, ensuring accurate documentation for new team members and terminations.<br>• Maintain and update employee records to ensure compliance with company policies and state labor laws.<br>• Oversee HR operations across multiple locations, ensuring consistency and adherence to California employment regulations.<br>• Collaborate with the payroll team to guarantee accurate and timely processing of employee payments.<br>• Support employee relations initiatives by addressing concerns and fostering a positive workplace environment.<br>• Conduct background checks and ensure all pre-employment requirements are met.<br>• Utilize HRIS systems to streamline administrative tasks and improve data management.<br>• Provide guidance and support on HR policies and procedures to employees and managers.<br>• Assist in training and cross-functional support to enhance team effectiveness.<br>• Ensure adherence to legal standards and best practices in all HR functions.
<p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Coordinate repairs, maintenance, and upgrades of office premises</li><li>Act as the primary point of contact for facility-related inquiries and service vendors</li><li>Monitor and track facility work orders and ensure timely completion</li><li>Manage office supply inventory and handle orders for maintenance supplies</li><li>Assist with space planning, office moves, and setup of new workstations</li><li>Conduct regular inspections to ensure facilities meet safety and cleanliness standards</li><li>Maintain records, reports, and documentation related to facilities operations</li></ul><p><br></p>
<p>The Facilities Coordinator is responsible for managing and supporting the daily operations and maintenance of office facilities. This role ensures a safe, clean, and efficient work environment by coordinating repairs, organizing facility services, and providing administrative support to the facilities team.</p>
We are looking for a detail-oriented HR Coordinator to join our team on a Contract basis in Sunnyvale, California. In this role, you will provide essential support to the Human Resources department, ensuring smooth day-to-day operations and an exceptional experience for employees and candidates. This position offers an opportunity to contribute to a variety of HR functions, including recruitment, onboarding, and compliance.<br><br>Responsibilities:<br>• Post job openings on various platforms and coordinate candidate interviews to support the recruitment process.<br>• Manage the onboarding process by preparing and collecting necessary documentation, arranging background checks, and conducting orientation sessions.<br>• Oversee employee offboarding by preparing exit paperwork, scheduling interviews, and coordinating with payroll and IT to finalize system and account updates.<br>• Maintain accurate and up-to-date employee records within HR systems and respond to inquiries related to company policies and benefits.<br>• Assist with payroll and compliance tasks, ensuring adherence to HR standards and regulations.<br>• Support special HR-related projects and provide administrative assistance as needed.
<p>· Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions.</p><p><br></p><p>· Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results.</p><p><br></p><p>· Reviews and revises job descriptions to ensure they are current and accurate.</p><p><br></p><p>· Prepares written and oral reports including recommendations for actions.</p><p><br></p><p>· Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees.</p><p><br></p><p>· Organizes and maintains automated and manual personnel record systems.</p><p><br></p><p>· Develops and maintains forms as needed.</p><p><br></p><p>· Performs onboarding and off boarding duties as needed.</p><p><br></p><p>· Composes letters, reports, memoranda and other written material as directed or on own initiative.</p><p><br></p>
<p><strong>Summary:</strong></p><p>The HR Coordinator provides administrative support to the HR department, assisting with recruitment, onboarding, compliance, and employee relations. This role ensures accurate documentation and helps maintain smooth HR operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule interviews, coordinate calendars, and communicate with candidates.</li><li>Prepare and process new-hire paperwork, onboarding materials, and I-9/E-Verify.</li><li>Maintain employee records, HRIS updates, and compliance files.</li><li>Assist with benefits enrollment, trainings, and HR programs.</li><li>Support employee inquiries and provide general HR administrative support.</li><li>Track HR metrics, prepare reports, and assist with audits as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>1–2 years of HR or administrative support experience.</li><li>Knowledge of HR processes, documentation, and compliance preferred.</li><li>Strong organizational and communication skills.</li><li>Proficiency with MS Office and HRIS systems (preferred).</li></ul><p><br></p>
<p><strong>Overview</strong></p><p>A well‑established industrial services organization is seeking a <strong>Payroll/Accounting Coordinator</strong> to support active projects. This role is responsible for tracking labor, costs, payroll hours, and project financial data while partnering closely with field leadership and project teams. The position is hands‑on, detail‑driven, and critical to accurate project cost control and reporting.</p><p><br></p><p><strong>Location:</strong> On‑site – Richmond, CA- must be able to commute to other nearby project sites as needed</p><p><strong>Schedule:</strong> Full Time | 40+ hours</p><p><strong>Contract:</strong> Contract‑to‑Hire</p><p><br></p><p>On‑site role supporting active construction projects</p><p>Extended hours, weekends, and holidays may be required depending on project needs</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Collect, review, and submit daily field time for construction crews</li><li>Coordinate weekly payroll hours and ensure accuracy of reported time</li><li>Enter project data into customer‑specific and internal systems</li><li>Maintain and update Excel‑based labor and cost tracking reports</li><li>Develop invoices using labor, material, and equipment timesheets</li><li>Support Project Managers and Project Engineers with financial reporting</li><li>Prepare cost tracking, forecasting, and project status reports</li><li>Track project costs including labor, materials, equipment, and subcontractors</li><li>Interface with field supervision, office staff, and external stakeholders</li></ul>