<p><strong>Lead ongoing processes for:</strong></p><ul><li><strong>Calendar Operations</strong>: Own logistics for all recurring calendar forums:</li><li>Prepare and distribute agendas in advance (via email/chat)</li><li>Attend meetings and capture notes + action items</li><li>Track attendance for visibility</li><li>Route notes for approval (Dhanya Balasubramanian/Elvira Teran) before distribution</li><li>Send finalized recaps to broad distribution lists</li><li>Meetings include:</li><li>Marketing Calendar Council (weekly)</li><li>MLT Calendar Sub-Committee (weekly)</li><li>Calendar Planning / Activation touchpoints</li><li><strong>Calendar Operations</strong>: Maintain the US National Calendar File </li><li>Update programming, timing, and details across windows </li><li>Populate channel support (Paid, Owned, Earned, etc.) via partner meetings</li><li>Incorporate updates from recurring syncs with channel leads</li><li>Support cross-functional coordination:</li><li>Attend recurring channel meetings and update calendar in real time</li><li>Manage ad hoc updates (especially Paid channel inputs)</li><li><strong>Calendar Operations</strong>: Build and send the weekly national calendar email</li><li>Consolidate updates from Tuesday meeting → draft by Thursday</li><li>Share for review </li><li>Final send by Friday noon</li><li>Ensure deliverables include:</li><li>Updated calendar file</li><li>PDF + screenshot + link to file </li><li><strong>Calendar Operations</strong>: AOP Tracking + Financial Inputs (bi-weekly)</li><li>Maintain AOP tracking file and inputs:</li><li>Follow up on missing financial estimates (Window 7/8, LTOs, etc.)</li><li>Update with revised 3+9 financials when available</li><li>Ensure coordination with Finance / Brand teams to keep file current</li><li><strong>Calendar Operations</strong>: Program Documentation &amp; System Tools</li><li>Maintain and update:</li><li>Calendar Program Summary View (One Pagers)</li><li>Calendar Council notes trackers</li><li>Upload and manage WeConnect 1 pagers:</li><li>Upload new window content</li><li>Update financials + channel strategy inputs</li><li>Align timing with system announcements</li></ul><p> </p><ul><li><strong>Project Deliverables</strong></li><li><strong>Development of Calendar Operations process ‘Playbook’ inclusive of</strong>:</li><li>Auditing all Calendar activities, tools, and communications </li><li>Documenting all frameworks, processes, tools, meetings, and standardized communications for future use </li><li>Strengthening the channel integration part of the process across marketing teams </li></ul><p> </p>

• 3+ years of experience in project management, project coordination, or a similar cross-functional operations role.<br>• Demonstrated ability to manage multiple workstreams, recurring deadlines, and stakeholder communications with strong attention to detail.<br>• Experience supporting cross-functional initiatives involving marketing, brand, and finance teams.<br>• Solid understanding of formal project management practices, including tracking actions, maintaining documentation, and driving follow-through.<br>• Strong written communication skills with the ability to create clear meeting recaps, status updates, and process documentation.<br>• Proficiency in organizing complex information across calendars, trackers, and shared planning tools.<br>• Background in brand marketing or marketing operations is preferred.<br>• PMP certification is a plus.

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