<p>We are seeking a highly organized and detail‑oriented Administrative Assistant to provide essential support to daily office operations. The ideal candidate is proactive, professional, and able to handle a wide range of administrative tasks while ensuring smooth workflow across the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>General Administrative Support</strong></p><ul><li>Answer and direct phone calls; greet and assist visitors</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread correspondence, reports, and other documents</li><li>Handle filing, scanning, copying, and data entry tasks</li></ul><p><strong>Office Coordination</strong></p><ul><li>Maintain office supplies and inventory; process orders as needed</li><li>Coordinate incoming/outgoing mail and package deliveries</li><li>Assist with office maintenance requests and vendor communication</li><li>Support the planning and execution of meetings or small events</li></ul><p><strong>Documentation & Recordkeeping</strong></p><ul><li>Maintain accurate and organized records, both electronic and physical</li><li>Prepare spreadsheets, reports, and presentations as requested</li><li>Update databases and ensure information is current and accurate</li></ul><p><strong>Communication & Customer Support</strong></p><ul><li>Serve as a point of contact for internal staff and external clients</li><li>Respond to emails and inquiries in a professional and timely manner</li><li>Provide administrative support to multiple team members as needed</li></ul><p><strong>Additional Support Tasks</strong></p><ul><li>Assist with travel arrangements and itineraries</li><li>Process invoices, expense reports, or basic bookkeeping tasks (if applicable)</li><li>Support special projects and routine administrative initiatives</li></ul><p><br></p>
<p>Remote job! Look at the must have through...</p><p><br></p><ol><li>Must be a resident of NY State</li><li>Must have a CPA</li><li>Preference for experience from the Big 4 or large regional public accounting firm</li></ol><p>Chris Preble is working with a Syracuse client of his that has a newly created Assistant Controller role. This position is with a well respected organization that has grown a lot and there's a lot of opportunity for growth here for you. Besides being a remote job, benefits are really good here and work life balance is good.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Be actively involved in managing the general ledger.</p><p>• Regularly prepare and review financial statements, making certain of their accuracy and compliance with GAAP.</p><p>• Support the close processes at the end of each month and year, which includes handling reconciliations and journal entries.</p><p>• Play a crucial role in the creation and implementation of internal controls and financial policies.</p><p>• Keep a close eye on cash flow and participate in forecasting and budgeting activities.</p><p>• Collaborate with auditors by providing the necessary documentation for internal and external audits.</p><p>• Ensure that all tax regulations are complied with and assist in tax filings and reporting.</p><p>• Analyze financial data and make recommendations to enhance financial performance.</p><p>• Be responsible for process improvements and system implementations to boost efficiency.</p><p>• Supervise the accounting staff, providing necessary guidance and training.</p>
We are looking for a detail-oriented and organized Human Resources (HR) Assistant to join our team in East Syracuse, New York. In this Contract to permanent position, you will play a pivotal role in supporting HR operations, including recruitment, onboarding, employee relations, and payroll processing. This is an excellent opportunity to contribute to a dynamic work environment while ensuring compliance and fostering positive employee experiences.<br><br>Responsibilities:<br>• Facilitate the onboarding process by reviewing new employee paperwork and ensuring compliance with employment regulations.<br>• Monitor and manage employee training programs and handbook distribution through HR systems.<br>• Conduct background checks and ensure pre-employment screenings are completed accurately.<br>• Maintain and update employee records, including I-9 forms, E-Verify submissions, and status changes.<br>• Process payroll, commissions, and employee reimbursements with attention to detail.<br>• Support employee relations by addressing inquiries, resolving conflicts, and providing guidance on HR policies.<br>• Collaborate on HR initiatives such as performance management, employee engagement, and talent development.<br>• Perform audits to ensure compliance with company policies and regulations.<br>• Record meeting minutes and maintain accurate documentation for employee files.<br>• Assist in creating and updating standard operating procedures using AI tools.
