We are looking for an Executive Assistant to provide high-level support for an upcoming onsite board meeting. This contract position will play a central role in organizing meeting materials, coordinating logistics, and helping the event run smoothly from preparation through closeout. The ideal candidate has relevant experience, is detail-oriented, and is comfortable supporting senior leaders in a structured meeting environment.<br><br>Responsibilities:<br>• Develop and format the board meeting agenda using provided content, ensuring materials are organized and presentation-ready.<br>• Compile, review, and assemble pre-read documents so participants receive complete and well-structured information in advance.<br>• Coordinate onsite preparation for the evening before and the day of the meeting, helping ensure all logistics are in place.<br>• Support the physical meeting setup by assisting with room readiness, attendee access, and overall event flow.<br>• Provide hands-on assistance with video and presentation equipment to help maintain a seamless meeting experience.<br>• Welcome participants as needed by facilitating entry and helping manage the meeting environment effectively.<br>• Capture meeting notes and document key discussion points to support accurate follow-up and recordkeeping.

• Demonstrated experience supporting executive-level or board-level meetings in a structured setting.<br>• Strong ability to prepare agendas, board presentations, and related meeting documentation with accuracy.<br>• Experience organizing pre-read materials and distributing information in a clear, timely manner.<br>• Proficiency in meeting minutes, note-taking, and maintaining structured records of discussions.<br>• Comfort assisting with onsite meeting logistics, including room coordination and participant support.<br>• Ability to work independently, stay composed under pressure, and manage details in a fast-paced environment.<br>• Strong communication skills and confidence when interacting with senior stakeholders.

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