We are looking for a meticulous Accounting Clerk to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a vital role in supporting the accounting department by performing a variety of administrative and financial tasks. This role requires accuracy, attention to detail, and strong organizational skills to ensure smooth operations within the office.<br><br>Responsibilities:<br>• Process invoices, manage accounts payable, and handle customer billing tasks with precision.<br>• Collect and organize vendor and customer documentation, including W-9 forms, insurance certificates, and sales tax exemptions.<br>• Assist in preparing monthly board meeting packets and ensure timely distribution.<br>• Maintain and organize Board Minutes and Packets in binders by month for easy reference.<br>• Create well-formatted presentation slides by adjusting layouts and checking for grammar and punctuation errors.<br>• Provide administrative support to the General Manager as needed.<br>• Greet visitors with a courteous and friendly demeanor while managing incoming mail and shipments.<br>• Oversee office supplies inventory and ensure timely replenishment.<br>• File accounting and financial documents systematically for efficient record-keeping.<br>• Coordinate the handling of elevator and boiler permits and other regulatory tasks.
<p>We are offering an exciting opportunity for an Accounting Clerk on the Northwest side of Indianapolis. The chosen candidate will be a crucial part of our client's team, dealing with various accounting functions for designated projects. This role is in the industry of accounting, where meticulousness and organization are paramount.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and consistently deal with owner billings each month.</p><p>• Collaborate with Project Managers to ensure billings are prepared as per contract specifications, while also maintaining job cost estimates and change orders in the system.</p><p>• Conduct reviews and processing of vendor invoices and subcontractor AIA billings.</p><p>• Handle Subcontractor contracts, billings, and requisite documents.</p><p>• Oversee the approval process and project cash flow for weekly check runs.</p><p>• Efficiently manage time to ensure all assigned duties and tasks are completed.</p><p>• Adhere to all deadlines in accordance with closings.</p><p>• Utilize your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, and Microsoft Excel to excel in this role.</p>
<p>We are looking for a skilled Accounts Payable Clerk to join our client's team in Indianapolis, Indiana. This role is essential to ensuring the accuracy and efficiency of our financial operations. The ideal candidate will thrive in a collaborative environment and possess strong organizational skills to manage vendor compliance, invoice processing, and account reconciliations.</p><p><br></p><p>Responsibilities:</p><p>• Process and enter accounts payable invoices with precision and attention to detail.</p><p>• Ensure compliance with subcontractor and vendor requirements, including verifying documentation.</p><p>• Manage timely subcontractor payments and vendor communications to address inquiries.</p><p>• Investigate and resolve discrepancies by reconciling vendor accounts and monthly statements.</p><p>• Oversee company credit card transactions and maintain accurate records.</p><p>• Prepare and mail vendor payments promptly.</p><p>• Collaborate with the team on account reconciliations and other assigned duties.</p><p>• Support the finance department with additional administrative tasks as needed.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our client's team in Carmel, Indiana. In this role, you will play a vital part in managing financial transactions, ensuring accuracy, and supporting various accounting tasks. This position requires strong organizational skills and the ability to work independently while contributing to the success of our printing and publishing operations.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate records by processing invoices, coding transactions, and managing accounts payable entries.</p><p>• Prepare journal entries and ensure proper documentation for financial reporting.</p><p>• Generate lead schedules to support reconciliation and auditing processes.</p><p>• Produce ad-hoc reports related to inventory and financial data analysis.</p><p>• Conduct regular check runs and ensure timely payment to vendors.</p><p>• Collaborate with other departments to resolve discrepancies and improve invoice processing workflows.</p><p>• Monitor accounts payable aging reports and address overdue payments.</p><p>• Assist with month-end and year-end closing procedures to ensure financial accuracy.</p><p>• Uphold compliance with company policies and industry standards in all financial transactions.</p>
<p>We are looking for a meticulous Accounts Receivable Clerk to join our client's team in Indianapolis, Indiana. This role plays a vital part in managing the company’s financial transactions, ensuring accuracy, and maintaining positive relationships with clients and team members. The ideal candidate will have a proactive approach to problem-solving and a strong commitment to organizational excellence.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile high volumes of accounts receivable transactions with precision and efficiency.</p><p>• Prepare and distribute invoices, account statements, and payment reminders to clients.</p><p>• Investigate and resolve discrepancies in payments, billing issues, and outstanding account balances.</p><p>• Track and monitor customer accounts to ensure timely receipt and proper application of payments.</p><p>• Collaborate with project managers and operations teams to address billing concerns related to construction projects.</p><p>• Keep detailed and organized records of all accounts receivable activity.</p><p>• Compile and present aging reports to management, providing insights into overdue accounts.</p><p>• Assist with month-end closing activities by reconciling accounts and preparing necessary reports.</p><p>• Ensure all transactions comply with company policies, contracts, and accounting standards.</p>
We are looking for a dedicated Accounting Assistant to join our team on a part-time basis in Indianapolis, Indiana. This position offers an opportunity to contribute to essential accounting and administrative tasks, including payroll and scheduling. If you thrive in a structured environment and enjoy multitasking, this role may be the perfect fit for you.<br><br>Responsibilities:<br>• Manage initial payroll processes to ensure accuracy and timeliness.<br>• Develop and maintain schedules for technicians, ensuring efficient allocation of resources.<br>• Coordinate dispatch operations by assigning calls to the appropriate technicians.<br>• Create purchase orders for the billing system to streamline financial transactions.<br>• Perform accounts payable tasks, including coding invoices and reconciling payments.<br>• Provide administrative support to ensure seamless day-to-day operations.<br>• Collaborate with team members to address and resolve accounting-related queries.<br>• Maintain organized records and documentation for payroll and billing processes.
We are looking for a skilled Full Charge Bookkeeper to join a dynamic construction company in Indianapolis, Indiana. In this role, you will manage various accounting functions, including accounts payable, accounts receivable, payroll, and general financial reporting. The ideal candidate will bring industry-specific expertise, exceptional organizational skills, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices, subcontractor pay applications, and credit card transactions while ensuring proper coding, approvals, and policy compliance.<br>• Prepare and track construction-related billings and progress payment applications, maintaining accuracy and adherence to project-specific requirements.<br>• Monitor accounts receivable collections, follow up on outstanding balances, and maintain detailed aging reports.<br>• Handle weekly or bi-weekly payroll processing for field and office employees, ensuring compliance with wage and hour regulations.<br>• Maintain accurate payroll records and respond promptly to payroll-related inquiries and concerns.<br>• Assist with month-end closing activities, including journal entries and account reconciliations.<br>• Support project managers by tracking job costs and providing detailed financial reports.<br>• Collaborate with the accounting team during audits and compliance reviews.<br>• Reconcile vendor statements and resolve any discrepancies in a timely manner.<br>• Provide assistance with lien waivers and other construction billing requirements.
We are looking for an Accounts Receivable Clerk to join our team in Indianapolis, Indiana. This position requires a proactive individual who can effectively manage billing, administrative tasks, and front desk operations while supporting the service department. The ideal candidate will thrive in a dynamic environment and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Oversee accounts receivable processes, including billing and collections, to ensure timely and accurate payments.<br>• Coordinate with the service department to assist with dispatching and generating invoices.<br>• Manage document control by organizing and maintaining accounting and service files in digital systems.<br>• Handle front desk duties, including greeting visitors and managing incoming communications.<br>• Collaborate with team members to streamline billing workflows and support peak activity periods.<br>• Assist in transitioning service department billing into centralized accounting processes.<br>• Ensure compliance with company policies and procedures in all accounting activities.<br>• Provide administrative support to the service department and other teams as needed.<br>• Address customer inquiries related to billing and payments in a thorough and effective manner.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Indianapolis, Indiana. This role is ideal for someone who thrives in a fast-paced environment and enjoys working collaboratively with others. The position involves handling the full accounts payable cycle, requiring precision and strong problem-solving skills.</p><p><br></p><p>Responsibilities:</p><ul><li>Efficiently and accurately process both purchase order (PO) and non-PO invoices.</li><li>Apply correct coding to non-PO invoices to ensure accurate financial reporting.</li><li>Promptly investigate and resolve vendor account discrepancies.</li><li>Perform routine check runs to uphold consistent payment schedules.</li><li>Navigate a dynamic and multifaceted accounts payable environment across multiple entities.</li><li>Keep thorough, organized documentation and collaborate effectively with team members.</li><li>Build strong working relationships and actively contribute to a positive team culture.</li></ul>
<p>We are looking for an experienced Assistant Controller to join our client's team in the Keystone Crossing area of Indianapolis, Indiana. This role is critical in overseeing the organization's accounting operations and ensuring accuracy, compliance, and efficiency in financial processes. The ideal candidate will bring strong leadership skills and a deep understanding of accounting principles to support strategic decision-making and maintain high standards of financial reporting.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounting operations, including general ledger activities, journal entries, accounts payable, accounts receivable, and payroll, ensuring accuracy and adherence to financial policies.</p><p>• Prepare and consolidate monthly, quarterly, and annual financial statements and reports, conducting thorough financial analyses to support organizational goals.</p><p>• Perform account reconciliations, investigate discrepancies, and implement timely resolutions to maintain accuracy and improve processes.</p><p>• Oversee the development, implementation, and monitoring of internal controls to safeguard company assets and ensure compliance with regulations.</p><p>• Coordinate annual audits with external auditors, preparing necessary documentation and ensuring a smooth audit process.</p><p>• Ensure timely preparation, filing, and payment of federal and state taxes, including 1099 forms, while meeting all reporting requirements.</p><p>• Identify opportunities for process improvements within accounting systems, policies, and procedures, collaborating with other departments to enhance operational efficiency.</p><p>• Supervise and mentor accounting staff, providing training, feedback, and guidance to foster a productive and collaborative work environment.</p><p>• Assist in the preparation and monitoring of annual budgets and financial forecasts, analyzing variances and contributing to financial planning efforts.</p><p>• Support banking relationship management in collaboration with the Director of Accounting to align financial strategies.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Fishers, Indiana. This is a Contract-to-permanent position, offering an excellent opportunity for growth and development within a high-volume work environment. The ideal candidate will have strong expertise in managing accounts payable functions and processing a significant volume of invoices efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices, ensuring accuracy and adherence to company policies.</p><p>• Manage check processing and other payment types, including ACH transactions.</p><p>• Accurately code accounts and verify invoice data before posting to the general ledger.</p><p>• Utilize ERP and other accounting software systems to execute daily tasks efficiently.</p><p>• Reconcile vendor statements and resolve any discrepancies in a timely manner.</p><p>• Collaborate with internal teams to ensure proper documentation and approvals for payments.</p><p>• Monitor and address any issues related to payment processing or vendor accounts.</p><p>• Maintain organized records of all accounts payable transactions for audit purposes.</p><p>• Assist in streamlining accounts payable processes to improve efficiency and accuracy.</p>
<p>We are looking for a dedicated Office Clerk to join our team in Carmel, Indiana. In this position, you will play a vital role in ensuring the smooth operation of our site by managing customer interactions, and record-keeping tasks. The ideal candidate will be organized, detail-oriented, and committed to delivering excellent service in a manufacturing environment. <strong>This position is on-site Monday-Friday, and the hours will be 6:30am-4:00pm.</strong></p><p><br></p><p>Responsibilities:</p><p>• Operate automated software systems to accurately ticket customers.</p><p>• Provide site-specific training to visitors and ensure compliance with established guidelines.</p><p>• Direct customers to appropriate areas on-site and assist in their safe entry and exit.</p><p>• Maintain precise records of aggregate tonnage and sales activities, preparing regular reports.</p><p>• Communicate with site personnel to coordinate sales activities and meet customer requirements.</p><p>• Answer customer inquiries regarding pricing, product descriptions, and availability.</p><p>• Uphold professionalism when interacting with customers and colleagues.</p><p>• Assist in training co-workers to ensure smooth operations.</p><p>• Perform additional duties as assigned by the supervisor.</p>
<p>We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.</p><p>• Organize and maintain office supplies, including inventory management and timely reordering.</p><p>• Coordinate maintenance and repairs for office equipment to ensure functionality.</p><p>• Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.</p><p>• Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.</p><p>• Follow up with vendors to obtain required material certifications.</p><p>• Collaborate with IT to order new equipment and address technology-related concerns.</p><p>• Provide administrative support to staff, including project managers and the management team.</p><p>• Perform additional tasks as assigned to support office operations.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. The Administrative Assistant will oversee and streamline the administrative functions of our office. This role demands a detail-oriented individual with exceptional organizational skills, and excellent communication abilities.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Answer phones professionally, and route calls efficiently, screening when necessary</li><li>Welcome and direct visitors and customers</li><li>Manage office supplies and inventory, including timely reordering and organization</li><li>Perform or facilitate maintenance of all office equipment including cleaning, maintenance, and repairs</li><li>Enter purchase orders and organize quotes and order acknowledgements to record keeping system in shared electronic folders.</li><li>Ensure packing lists and shipping documents are correctly matched with their purchase order and forward to Accounting daily.</li><li>Follow up with vendors on requests for material certifications</li><li>Order and coordinate with IT for new IT equipment, as well as communicating with IT on related issues.</li><li>Perform other duties as assigned</li><li>Provide administrative support to Staff, including Project Managers and the management team.</li></ul><p><br></p>
<p>We are in search of a Billing Specialist to become an integral part of our team. This role entails maintaining precise and up-to-date financial records with a focus on billing operations. The position is situated in Indianapolis, Indiana, where you will be using unique accounting software systems, and handling customer queries and issues efficiently.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle the billing for complex customers, ensuring accuracy and efficiency at all times</p><p>• Facilitate the processing of customer credit applications, ensuring accuracy and efficiency at all times</p><p>• Oversee and manage customer credit records, maintaining their accuracy consistently</p><p>• Handle and resolve customer inquiries, providing timely and suitable solutions</p><p>• Monitor and manage customer accounts, taking necessary actions when required</p><p>• Utilize accounting software systems for various accounting functions</p><p>• Efficiently handle and respond to inbound calls from customers</p><p>• Use computerized billing systems to ensure efficient and error-free billing procedures</p><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Indianapolis, Indiana. This long-term contract position involves managing invoice processing and ensuring accuracy in financial transactions while contributing to various projects as needed. If you excel in problem-solving and thrive in a focused environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process invoices efficiently and accurately to maintain seamless financial operations.<br>• Utilize ImageNow workflow software to manage and organize accounts payable tasks.<br>• Work within Epicor ERP to ensure proper documentation and data entry.<br>• Collaborate on additional projects and assignments as required by the team.<br>• Leverage Microsoft Office tools, including Excel, Outlook, Word, and Teams, for day-to-day tasks.<br>• Identify and resolve discrepancies in financial records with a proactive approach.<br>• Maintain a high level of attention to detail to ensure compliance and accuracy.<br>• Adapt quickly to new processes and systems to support team productivity.<br>• Ensure timely and accurate reporting of accounts payable activities.
<p>We are seeking a detail-oriented and experienced <strong>Medical AR Specialist</strong> to join our team in a fast-paced private practice. The ideal candidate will be responsible for managing the accounts receivable process, ensuring timely and accurate billing, claim submission, and follow-up on outstanding balances.</p><p><br></p><p>Flexible hours offered!</p><p><br></p><p><strong>Hours: </strong>Monday - Friday 8am - 5pm OR You will have the option to work 4 days, 10-hour shifts if preferred! </p><p><br></p><p><strong>Responsibilities for the position include the following:</strong></p><ul><li>Review and process insurance claims using appropriate coding and billing guidelines.</li><li>Monitor and follow up on unpaid claims and patient balances.</li><li>Resolve denials and discrepancies by working with payers and patients.</li><li>Post payments and adjustments accurately to patient accounts.</li><li>Communicate with insurance companies to verify coverage and resolve billing issues.</li><li>Maintain compliance with HIPAA and other regulatory requirements.</li><li>Collaborate with front office and clinical staff to ensure accurate patient information and billing documentation.</li></ul>
<p>We are looking for a skilled Payroll Specialist to join our client's team in Indianapolis, Indiana. In this role, you will play a critical part in managing payroll operations across multiple locations, ensuring accuracy and compliance with all relevant regulations. This is an excellent opportunity to contribute to a dynamic organization within the automotive industry while enhancing your attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for multiple locations, ensuring accuracy and compliance with multi-state regulations.</p><p>• Maintain strong working relationships with internal departments, location leaders, and employees to address payroll-related inquiries.</p><p>• Administer payroll garnishments and other withholdings, ensuring proper documentation and compliance.</p><p>• Update and maintain employee records, verifying the accuracy of data entered into payroll systems.</p><p>• Monitor and ensure compliance with payroll laws, tax regulations, and company policies.</p><p>• Identify areas for improvement within payroll processes and implement solutions to enhance efficiency.</p><p>• Provide support for payroll audits, preparing necessary documentation and reports as required.</p><p>• Collaborate with teams to understand and communicate company policies and procedures effectively.</p><p>• Utilize advanced Microsoft Excel functions, including VLookUp and Pivot Tables, to manage payroll data efficiently.</p><p>• Serve as an advocate for employees while balancing the objectives of the organization.</p>
We are looking for a skilled Payroll Systems Consultant to join our team on a contract basis in Bloomington, Indiana. In this role, you will leverage your expertise to streamline payroll processes, enhance efficiency, and ensure compliance. This position offers an opportunity to collaborate across departments and contribute to the development of effective payroll solutions.<br><br>Responsibilities:<br>• Analyze and document payroll workflows to identify areas for improvement and alignment with organizational goals.<br>• Conduct in-depth process evaluations across HR, finance, and departmental teams to ensure consistency and compliance.<br>• Provide recommendations to optimize payroll operations and enhance system efficiency.<br>• Develop and deliver comprehensive training materials for timekeeping and payroll procedures.<br>• Facilitate the integration of committee recommendations into practical payroll processes.<br>• Oversee system implementation tasks, including data migration and database alignment.<br>• Collaborate with stakeholders to ensure successful system conversions and operational transitions.<br>• Act as a consultant to provide expertise on payroll systems and best practices.<br>• Support ongoing adjustments to processes to ensure alignment with organizational objectives.
