We are looking for a detail-oriented Project Assistant to support a document improvement initiative in Cincinnati, Ohio. This Long-term Contract position will focus on enhancing the quality, consistency, and usability of high-volume business documents while supporting efficient administrative workflows. The role is well suited to someone with strong Microsoft Word expertise who can work independently and collaborate effectively with internal teams.<br><br>Responsibilities:<br>• Design and maintain standardized Microsoft Word templates that promote consistent formatting and document structure.<br>• Test and adjust templates to ensure they work reliably with existing mail merge and document automation processes.<br>• Review legacy files, convert them for electronic use, and improve overall layout, readability, and functionality.<br>• Examine documents for formatting errors and usability concerns, then make corrections to improve quality and consistency.<br>• Sort, label, and maintain document files within a centralized library for easier access and version control.<br>• Work with internal stakeholders to gather input on document workflows and incorporate practical improvements.<br>• Develop simple user guides and provide basic instruction to help end users work effectively with updated templates and documents.<br>• Identify opportunities to streamline document preparation and improve efficiency across administrative processes.

• At least 2 years of experience in project support, administrative coordination, or document-focused roles.<br>• Advanced proficiency in Microsoft Word, including document formatting, template creation, and style management.<br>• Experience working with mail merge functions and supporting document automation processes.<br>• Strong ability to compile, scan, organize, and maintain large volumes of business documents.<br>• Working knowledge of Microsoft Excel for tracking, organizing, and managing project-related information.<br>• Excellent attention to detail with the ability to spot inconsistencies and resolve formatting issues efficiently.<br>• Strong time management skills with the ability to manage timelines and handle work independently.

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