We are looking for a detail-oriented Facilities Coordinator 4 to support day-to-day building operations across multiple sites in Chicago, Illinois. This is a Contract position focused on coordinating facilities activities, maintaining strong communication with vendors and stakeholders, and ensuring service requests, reporting, and financial tasks are handled accurately and on schedule. The role is based out of one primary office while providing oversight for five buildings, making strong organization, follow-through, and Microsoft Office proficiency essential for success.<br><br>Responsibilities:<br>• Coordinate facilities activity across five buildings from a primary Chicago office, helping ensure consistent service levels at each location.<br>• Manage and route work tickets, track completion status, and follow up with internal teams or service providers to resolve issues promptly.<br>• Build effective working relationships with client contacts, property representatives, landlords, and external vendors to support daily operations.<br>• Support contractor oversight by confirming work is completed safely, professionally, and in line with expected standards.<br>• Prepare operational and financial documentation, including purchase order processing, monthly reporting support, accrual tracking, and related records.<br>• Conduct routine site visits, inspections, and audits to identify maintenance needs, safety concerns, and opportunities for improved building performance.<br>• Assist with sourcing vendors and services when needed, helping maintain reliable support for facility and operational requirements.<br>• Contribute to risk management, emergency readiness, incident escalation, and business continuity activities by following established procedures and documenting issues appropriately.<br>• Help monitor key performance measures and service expectations through accurate reporting, administrative support, and ad hoc project coordination.

• Strong organizational skills with the ability to manage multiple priorities across several facilities at the same time.<br>• Excellent verbal and written communication skills for working with stakeholders, vendors, contractors, and internal teams.<br>• Proficiency in Microsoft Word, Excel, and Outlook, with the ability to create reports and maintain accurate records.<br>• Experience supporting facilities, property operations, workplace services, or a similar environment.<br>• Ability to work independently while also collaborating effectively with a broader team.<br>• Comfort working in a fast-paced setting with shifting priorities and time-sensitive requests.<br>• Bachelor’s degree in a related field is preferred.<br>• Clean driving record required.

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.</p>