We are looking for a highly organized and detail-oriented Admin Assistant to join our team in Chicago, Illinois. This Potentially Contract to permanent role will support senior-level executives by managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is eager to contribute to the success of the organization. Responsibilities:• Coordinate and manage executive calendars, including scheduling meetings and resolving conflicts.• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.• Assist in planning and executing events, ensuring all logistical details are handled efficiently.• Prepare detailed agendas, meeting minutes, and follow-up reports for client and internal meetings.• Track and maintain compliance documentation, action items, and deliverables to ensure deadlines are met.• Support billing procedures and assist with conflict-check processes as needed.• Maintain and update process documentation, offering administrative support for reporting requirements.• Communicate effectively with team members and executives across different time zones, ensuring seamless collaboration.• Identify and prioritize tasks, asking clarifying questions when necessary to meet organizational needs.

• Minimum of 2-5 years of experience in an administrative or executive support role, internships included. • Proven ability to interact professionally with senior executives and stakeholders. • Exceptional organizational skills with a keen attention to detail and ability to multitask effectively. • Proficiency in Microsoft Office Suite, with a willingness to learn new software and systems. • Strong written and verbal communication skills, demonstrating professionalism and clarity. • Bachelor’s degree preferred, though an associate degree or equivalent experience will be considered. • Familiarity with project management tools and marketing technologies, such as Salesforce, is a plus. • Demonstrated curiosity and adaptability, with a coachable mindset and proactive approach to problem-solving.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Chicago, IL
onsite
Contract / Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for a highly organized and detail-oriented Admin Assistant to join our team in Chicago, Illinois. This Potentially Contract to permanent role will support senior-level executives by managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is eager to contribute to the success of the organization. Responsibilities:• Coordinate and manage executive calendars, including scheduling meetings and resolving conflicts.• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.• Assist in planning and executing events, ensuring all logistical details are handled efficiently.• Prepare detailed agendas, meeting minutes, and follow-up reports for client and internal meetings.• Track and maintain compliance documentation, action items, and deliverables to ensure deadlines are met.• Support billing procedures and assist with conflict-check processes as needed.• Maintain and update process documentation, offering administrative support for reporting requirements.• Communicate effectively with team members and executives across different time zones, ensuring seamless collaboration.• Identify and prioritize tasks, asking clarifying questions when necessary to meet organizational needs.
2025-10-27T21:13:59Z