We are looking for an organized and personable Front Desk Coordinator to serve as the first point of contact for visitors and callers at our office in Denver, Colorado. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional customer service. As a key member of the team, you will handle a variety of administrative and receptionist tasks to ensure smooth daily operations. This is a long-term contract position offering stability and growth opportunities.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and attentive environment.<br>• Manage incoming calls using a multi-line phone system, directing inquiries to the appropriate department.<br>• Provide concierge-level services to both internal and external stakeholders.<br>• Maintain the reception area to ensure it is clean, organized, and presentable.<br>• Coordinate and schedule appointments or meetings as needed.<br>• Handle incoming mail and deliveries, ensuring timely distribution.<br>• Assist with general administrative tasks to support office operations.<br>• Monitor and manage switchboard activities for phone lines ranging from 1 to 10.<br>• Respond promptly to inbound calls with courtesy and efficiency.
We are looking for an organized and personable Front Desk Coordinator to join our team on a contract basis in Denver, Colorado. This role is ideal for someone who thrives in a dynamic environment and enjoys interacting with clients while managing front desk operations. The position requires excellent communication skills and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and assist clients with professionalism and a friendly demeanor.<br>• Answer and direct incoming calls using a multi-line phone system.<br>• Distribute incoming mail and manage outgoing correspondence.<br>• Support tax processing activities as needed.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Provide concierge services by addressing client inquiries and offering assistance.<br>• Collaborate with team members to maintain smooth daily operations.<br>• Utilize Microsoft Office tools for documentation and communication tasks.<br>• Uphold a positive and approachable attitude to align with company culture.
<p>Front Desk Coordinator </p><p><br></p><p><br></p><p>We are looking for a dedicated Front Desk Coordinator to join our team in Highlands Ranch, Colorado. In this role, you will serve as the first point of contact for visitors, manage daily office operations, and ensure seamless communication between departments. This Contract to permanent position offers an excellent opportunity for someone with exceptional organizational and customer service skills to make a meaningful impact in a dynamic real estate environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Welcome and assist visitors, customers, and vendors, ensuring they are connected with the appropriate staff and made comfortable during their wait.</p><p><br></p><p>• Maintain building security by managing visitor access, issuing identification tags, and monitoring logs.</p><p><br></p><p>• Handle incoming calls on a multi-line switchboard, directing inquiries to the appropriate team members in a detail-oriented manner.</p><p><br></p><p>• Oversee office and facility work orders, coordinating repairs and vendor services as needed.</p><p><br></p><p>• Manage incoming and outgoing mail, deliveries, and FedEx transactions, ensuring timely distribution.</p><p><br></p><p>• Keep office areas organized by stocking supplies, maintaining copy rooms, and ensuring kitchen cleanliness.</p><p><br></p><p>• Monitor and update calendars for boardroom bookings, ensuring smooth scheduling.</p><p><br></p><p>• Provide administrative support to various departments and assist with ongoing facility projects.</p><p><br></p><p>• Prepare for and support corporate events, including planning and logistics for annual and monthly activities.</p><p><br></p><p>• Develop and maintain operational procedures and documentation to ensure efficiency in daily tasks.</p><p><br></p>
We are looking for a detail-oriented Front Desk Coordinator to join our team on a Contract basis in Denver, Colorado. This role is pivotal in ensuring the smooth operation of front desk activities while providing exceptional customer service and administrative support. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and attentive communication.<br>• Greet visitors and clients warmly, serving as the first point of contact and providing concierge-style assistance.<br>• Organize and maintain files and documents to ensure easy accessibility and efficient record-keeping.<br>• Handle data entry tasks accurately and efficiently to support administrative operations.<br>• Coordinate schedules and appointments while maintaining seamless communication with team members.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to perform daily tasks and create reports.<br>• Support the office with general administrative duties, ensuring the workspace remains organized and functional.<br>• Address customer inquiries with care, ensuring their needs are met and concerns resolved.<br>• Assist in planning and organizing office events or meetings as necessary.
We are looking for a dedicated and organized Administrative Coordinator to join our team on a contract basis in Fort Collins, Colorado. In this role, you will play a key part in supporting administrative operations, ensuring accuracy in data management, and maintaining updated records. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling multiple tasks efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and validation to ensure the integrity of company records.<br>• Update and maintain spreadsheets and tracking tools to reflect current project statuses.<br>• Collaborate with various departments to gather necessary documentation and ensure compliance.<br>• Organize and upload documents into company systems while preserving confidentiality.<br>• Follow detailed workflows and instructions to complete tasks efficiently and with precision.<br>• Assist in the preparation of reports and other administrative materials.<br>• Monitor project progress and provide updates to relevant stakeholders.<br>• Ensure all tasks align with regulatory and internal compliance standards.<br>• Provide support to team members by addressing administrative needs and inquiries.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Lakewood, Colorado. This role is essential in ensuring smooth daily operations, providing front desk support, managing office access, and coordinating employee relations activities. The ideal candidate will bring excellent organizational skills, professionalism, and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Provide front desk coverage, welcoming visitors, notifying staff of arrivals, and handling visitor-related tasks.<br>• Coordinate meeting room schedules by reviewing and approving reservation requests to avoid conflicts.<br>• Prepare and submit expense reports for review and processing.<br>• Manage access badges, parking assignments, and gym access requests while maintaining accurate records.<br>• Process access badge requests for new hires and ensure timely cancellation of credentials as required.<br>• Arrange catering, coordinate food orders, and reconcile expenses for office lunches and events.<br>• Organize Lunch-and-Learn events in collaboration with vendors and internal teams.<br>• Track and report office expenses, including supplies, catering, and maintenance, for weekly review.<br>• Handle courier and FedEx packages, ensuring documentation is retained for reconciliation purposes.<br>• Perform office closing procedures, such as securing doors and shutting down screens.
<p>We are looking for an experienced Housing Voucher Specialist to join our team in Loveland, Colorado. In this role, you will play a critical part in managing administrative processes and ensuring compliance with housing regulations. This is a Contract to permanent position, offering an excellent opportunity for growth within the housing association industry.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the leasing process by conducting orientations, verifying eligibility, and maintaining required documentation.</p><p>• Ensure compliance with Fair Housing regulations and screening procedures as outlined in the Section 8 Administrative Plan.</p><p>• Manage annual recertifications and process interim changes promptly to ensure proper rent notifications.</p><p>• Monitor and collect outstanding balances owed to the Section 8 program, addressing discrepancies in participant income.</p><p>• Maintain and update the organization's database to ensure accurate records and timely rent calculations.</p><p>• Process internal requests and database updates in alignment with software and funding guidelines.</p><p>• Collaborate with accounting staff to monitor financial integrity and coordinate waitlist openings.</p><p>• Submit and verify participant information in the organization's information center to ensure accuracy.</p><p>• Generate and review Enterprise Income Verification reports, updating tenant files and maintaining documentation.</p><p>• Address participant and landlord concerns while promoting new and existing programs as funding allows.</p>
<p>We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.</p><p><br></p><p>Responsibilities:</p><ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.</li><li>• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.</li><li>• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.</li><li>• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.</li><li>• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.</li><li>• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.</li><li>• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.</li><li>• Assist in planning and executing events, including venue research, menu development, and budget tracking.</li><li>• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.</li><li>• Support ad-hoc projects and initiatives as directed by executive leadership.</li></ul>
<p>Executive Assistant</p><p><br></p><p>Our client, a leading dynamic, technology company in the aviation industry, is seeking a 5 plus years, executive assistant to support their C Suite. The Executive Assistant should be an exceptionally organized, resourceful, and discreet Executive Assistant to provide high-level support to their leadership team. This is a pivotal, fast-paced role for a professional who thrives on anticipating needs, managing priorities, and ensuring executive efficiency at the highest level.</p><p>Key Responsibilities:</p><p>Manage complex calendars, scheduling, and travel logistics with precision and foresight</p><p>Serve as the primary liaison between executives and internal/external stakeholders</p><p>Assist with scheduling and calendaring</p><p>Travel arrangements across different time zones</p><p>Event planning</p><p>Handle highly confidential information with discretion and integrity</p><p>Support special projects and strategic initiatives as needed</p><p>Anticipate and proactively address executive needs</p><p>Be available for urgent matters outside of standard business hours when required</p><p><br></p><p>Qualifications:</p><p>5 plus years of experience supporting C-suite or senior executives in a dynamic, fast-paced environment</p><p>Exceptional organizational, communication, and time-management skills</p><p>Advanced proficiency in Microsoft Office Suite, Teams, and related productivity tools</p><p>Professional demeanor with strong interpersonal judgment and adaptability</p><p>Proven ability to prioritize, multitask, and maintain composure under pressure</p><p>Bachelor’s degree preferred</p><p><br></p><p>If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p><p><br></p>
