We are looking for an organized Reconstruction Support Administrator to provide day-to-day administrative support for a busy reconstruction team in Delaware. This contract position with permanent potential plays a central role in keeping projects moving from initial approval through final invoicing by coordinating documentation, schedules, communication, and financial tracking. The ideal candidate brings strong office management experience, excellent follow-through, and the ability to work closely with customers, insurance partners, vendors, and internal staff in an onsite environment. Responsibilities:• Coordinate administrative activities for reconstruction projects from authorization through completion and payment, ensuring records remain accurate and up to date.• Maintain project files, track required documentation, and monitor next steps so jobs continue progressing according to established timelines.• Schedule appointments, project activities, and follow-up tasks while keeping internal teams and external partners informed of changes or updates.• Communicate with customers, insurance representatives, subcontractors, and vendors to support timely project execution and issue resolution.• Assist with material purchasing and vendor coordination to help keep jobs supplied and aligned with project needs.• Support estimating, billing, budget monitoring, and job cost oversight by preparing information and updating internal systems.• Handle general office administration, including reception coverage, office supply management, and routine operational support.• Use company software to document project activity, maintain visibility into job status, and support reporting needs.

• At least 3 years of experience in office administration, office management, or project support within a fast-paced business setting.• Strong administrative skills with the ability to manage multiple priorities, maintain organized records, and follow tasks through to completion.• Experience supporting financial or operational processes such as accounts payable, billing assistance, budget tracking, or job costing.• Proficiency with business software systems is required, and familiarity with Cotality is preferred.• Ability to communicate professionally with customers, insurance contacts, vendors, subcontractors, and internal team members.• Comfortable working onsite in Bear, Delaware on a permanent schedule within the company’s operating hours.• Experience handling Front-office responsibilities such as answering phones, greeting visitors, and maintaining office supplies.• All candidates are required to undergo screening covering the past 10 years.

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Bear, DE
onsite
Temporary to Hire
26 - 26 USD / Hourly
We are looking for an organized Reconstruction Support Administrator to provide day-to-day administrative support for a busy reconstruction team in Delaware. This contract position with permanent potential plays a central role in keeping projects moving from initial approval through final invoicing by coordinating documentation, schedules, communication, and financial tracking. The ideal candidate brings strong office management experience, excellent follow-through, and the ability to work closely with customers, insurance partners, vendors, and internal staff in an onsite environment. Responsibilities:• Coordinate administrative activities for reconstruction projects from authorization through completion and payment, ensuring records remain accurate and up to date.• Maintain project files, track required documentation, and monitor next steps so jobs continue progressing according to established timelines.• Schedule appointments, project activities, and follow-up tasks while keeping internal teams and external partners informed of changes or updates.• Communicate with customers, insurance representatives, subcontractors, and vendors to support timely project execution and issue resolution.• Assist with material purchasing and vendor coordination to help keep jobs supplied and aligned with project needs.• Support estimating, billing, budget monitoring, and job cost oversight by preparing information and updating internal systems.• Handle general office administration, including reception coverage, office supply management, and routine operational support.• Use company software to document project activity, maintain visibility into job status, and support reporting needs.
2026-09-09T00:00:00Z

Reconstruction Support Administrator Job in Bear, DE | Robert Half