Executive Administrative AssistantA respected public-sector organization that focused on education, literacy, and community services, is seeking a polished, proactive, and highly organized Executive Administrative Assistant. This is a high-visibility role supporting two senior executives and serving as a trusted partner within the CEO's Office. The ideal candidate is an experienced executive assistant who thrives in a fast-paced environment, anticipates needs before they arise, expertly manages competing priorities, and exercises the highest level of professionalism, discretion, and confidentiality. Key Responsibilities:* Provide executive-level administrative support to the COO and Executive Director.* Manage complex calendars, scheduling, meeting coordination, and shifting priorities.* Serve as a gatekeeper by prioritizing requests, communications, and executive time.* Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up.* Prepare correspondence, presentations, reports, and other executive-level documents.* Track action items, deadlines, and key initiatives to ensure timely completion.* Coordinate travel arrangements, expense reporting, and meeting logistics as needed.* Liaise with internal departments, City officials, community partners, educational stakeholders, and external vendors.* Assist with board, leadership, and committee meeting preparation, including minutes and supporting documentation.* Maintain confidential information with sound judgment and professionalism.* Identify opportunities to improve administrative processes and increase executive efficiency.* Provide project coordination and administrative support for strategic initiatives and special projects.

Preferred Experience:<ul><li>* Supporting executive leadership within education, municipal government, community services, libraries, or nonprofit organizations.</li><li>* Board governance or executive committee support.</li><li>* Event and meeting coordination.</li><li>* Project management and follow-up on strategic initiatives.</li></ul>* 5+ years of executive administrative support experience, preferably supporting C-suite or senior leadership.* Experience supporting public sector, municipal government, nonprofit, education, higher education, library systems, or community-based organizations strongly preferred.* Exceptional calendar management and organizational skills.* Ability to manage multiple executives and competing priorities with minimal supervision.* Outstanding written and verbal communication skills.* High degree of professionalism, diplomacy, and discretion handling confidential information.* Strong critical thinking and problem-solving abilities with a proactive, solution-oriented mindset.* Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); experience with virtual meeting platforms and document management systems preferred. <ul><li>Executive presence with exceptional interpersonal skills.</li><li>Calm under pressure and adaptable to changing priorities.</li><li>Highly organized with meticulous attention to detail.</li><li>Resourceful, collaborative, and able to anticipate executive needs.</li><li>Committed to supporting an organization dedicated to education, literacy, and community impact.</li></ul> This is an excellent opportunity to become a trusted partner to executive leadership while contributing to an organization that positively impacts education and the local community. <ul><li>• Demonstrated ability to manage detailed scheduling and navigate multiple calendars with a high degree of accuracy.</li><li>• Strong customer service skills with the ability to remain detail-focused, tactful, and calm in challenging situations.</li><li>• Proven discretion when handling sensitive information and confidential communications.</li><li>• Excellent organizational skills, follow-through, and careful attention to detail.</li><li>• Comfortable asking clarifying questions, prioritizing tasks, and supporting a variety of general office and operations-related activities.</li></ul>

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Baltimore, MD
onsite
Temporary / Contract
29.75 - 41 USD / Hourly
Executive Administrative AssistantA respected public-sector organization that focused on education, literacy, and community services, is seeking a polished, proactive, and highly organized Executive Administrative Assistant. This is a high-visibility role supporting two senior executives and serving as a trusted partner within the CEO's Office. The ideal candidate is an experienced executive assistant who thrives in a fast-paced environment, anticipates needs before they arise, expertly manages competing priorities, and exercises the highest level of professionalism, discretion, and confidentiality. Key Responsibilities:* Provide executive-level administrative support to the COO and Executive Director.* Manage complex calendars, scheduling, meeting coordination, and shifting priorities.* Serve as a gatekeeper by prioritizing requests, communications, and executive time.* Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up.* Prepare correspondence, presentations, reports, and other executive-level documents.* Track action items, deadlines, and key initiatives to ensure timely completion.* Coordinate travel arrangements, expense reporting, and meeting logistics as needed.* Liaise with internal departments, City officials, community partners, educational stakeholders, and external vendors.* Assist with board, leadership, and committee meeting preparation, including minutes and supporting documentation.* Maintain confidential information with sound judgment and professionalism.* Identify opportunities to improve administrative processes and increase executive efficiency.* Provide project coordination and administrative support for strategic initiatives and special projects.
2026-06-26T00:00:00Z