<p>Jenny Bour with Robert Half is working with a <strong>growing company</strong> that is seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high‑level administrative and strategic support to senior leaders, including the CFO and executive team. This Executive Assistant role is ideal for someone who thrives in a fast‑paced environment, exercises sound judgment with confidential information, and enjoys being a true partner to leadership. The Executive Assistant will play a key role in coordinating priorities, facilitating communication across teams, and ensuring day‑to‑day operations run smoothly. This position offers competitive compensation and benefits package with a growing company in the Getzville, NY area!</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide direct support to members of the executive leadership team</li><li>Arrange international travel, manage visa requirements for travel, manage itineraries, and assist with expense tracking</li><li>Manage complex calendars, schedule meetings, and ensure leaders are fully prepared with agendas and materials</li><li>Draft, review, and manage internal and external communications including emails, memos, presentations, and reports</li><li>Act as a liaison between executives and internal teams including HR, operations, and leadership</li><li>Track projects and initiatives, follow up on action items, and help ensure deadlines are met</li><li>Support cross‑functional collaboration, planning efforts, and decision‑making processes</li><li>Handle sensitive and confidential information with discretion</li><li>Approve invoices related to office management activities</li><li>Represent executives in meetings when appropriate</li><li>Maintain organized records and provide accurate information to support executive decision‑making</li><li>Support the planning of off‑site meetings and conferences</li><li>Oversee office‑related needs such as ordering supplies, managing team lunches, mail coordination, and credit card programs</li><li>Maintain documentation related to office operations, including auto lease and invoice oversight</li></ul>
<p>Tess Gilmore with Robert Half is seeking a highly organized and adaptable <strong>Executive Assistant</strong> to provide comprehensive support to her client. This newly created role offers an exciting opportunity to grow and evolve with the organization. The ideal candidate will be proactive, tech-savvy, and comfortable managing multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and scheduling for the Owner.</li><li>Screen and prioritize emails, ensuring only essential items reach the Owner’s attention.</li><li>Keep the Owner on track for meetings and ensure proper preparation.</li><li>Coordinate occasional travel arrangements (professional and personal).</li><li>Draft professional correspondence and prepare meeting agendas.</li><li>Assist with project coordination and act as a liaison between the Owner, employees, and clients.</li><li>Provide light personal assistance as needed.</li><li>Future responsibilities may include:</li><li>Client-facing tasks such as screening applications, onboarding new clients, assisting with proposals, and conducting client check-ins.</li><li>Adapt to evolving responsibilities as the role grows based on organizational needs and candidate skillset.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will ensure the smooth operation of communal spaces and provide a welcoming environment for staff, families, and visitors. The position requires organizational skills and the ability to manage multiple tasks effectively.<br><br>Responsibilities:<br>• Maintain the cleanliness and organization of front office, copy room, and other communal areas.<br>• Greet visitors, families, and staff in a courteous and friendly manner.<br>• Manage inventory of office supplies, ensuring items are stocked and stored appropriately.<br>• Oversee the maintenance of office equipment and coordinate repairs as needed.<br>• Handle mailbox management and distribution of correspondence.<br>• Ensure coffee, water, and other refreshments are adequately stocked and available.<br>• Support administrative tasks and assist with daily operational needs.<br>• Collaborate with team members to maintain a welcoming and efficient work environment.<br>• Address any concerns related to communal areas promptly and effectively.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will have excellent interpersonal skills and a strong ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing accurate information and redirecting inquiries as needed.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Support daily office functions, including scheduling, filing, and managing correspondence.<br>• Carry out receptionist duties, such as welcoming visitors and maintaining front desk operations.<br>• Coordinate meetings and appointments to ensure effective time management.<br>• Prepare and distribute internal and external communications, including memos and emails.<br>• Maintain an organized workspace by managing office supplies and inventory.<br>• Assist with documentation and record-keeping to ensure compliance and efficiency.<br>• Collaborate with team members to ensure smooth workflow and timely completion of tasks.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Rochester, New York. This contract position offers an excellent opportunity to support daily operations within a university environment. The ideal candidate will excel in multitasking, communication, and maintaining administrative efficiency.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate departments, ensuring attentive and courteous communication.<br>• Perform data entry tasks with accuracy and attention to detail to maintain up-to-date records.<br>• Provide receptionist duties, including welcoming visitors and addressing inquiries.<br>• Support office operations by organizing and managing documentation and correspondence.<br>• Utilize Microsoft Office Suites to prepare reports, presentations, and other administrative materials.<br>• Coordinate schedules and appointments to streamline office workflows.<br>• Assist in maintaining an organized and efficient office environment.<br>• Collaborate with team members to ensure timely completion of administrative tasks.<br>• Handle confidential information with discretion and care.
We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York. This long-term contract position offers an excellent opportunity to contribute to an organized office environment while honing your administrative and organizational skills. The ideal candidate will bring strong multitasking abilities and a commitment to delivering high-quality support to daily operations.<br><br>Responsibilities:<br>• Manage incoming phone calls, providing attentive and courteous assistance to callers.<br>• Perform accurate data entry tasks to maintain and update records and databases.<br>• Organize and maintain office files, ensuring easy access to necessary documents.<br>• Support daily administrative tasks, including scheduling meetings and handling correspondence.<br>• Serve as the first point of contact for visitors, ensuring a welcoming reception experience.<br>• Coordinate office supplies and inventory to ensure smooth operations.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline office procedures and improve efficiency.
