We are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in Atlanta, Georgia. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. Your responsibilities will include managing day-to-day front desk operations and supporting administrative tasks to maintain smooth workflows.<br><br>Responsibilities:<br>• Welcome guests and visitors warmly, providing assistance and ensuring a positive first impression.<br>• Organize and facilitate team meetings, including preparing materials and scheduling.<br>• Manage incoming and outgoing mail, including sorting, distributing, and logging items.<br>• Handle scanning and sending documents accurately and promptly.<br>• Operate a multi-line phone system to answer and direct inbound calls in a courteous manner.<br>• Support concierge services by addressing client and team inquiries.<br>• Maintain a clean and organized reception area to uphold a detail-oriented atmosphere.<br>• Collaborate with team members to ensure seamless administrative support.<br>• Provide general assistance to staff and clients as needed.
<p>We are looking for an organized and detail-oriented Workplace Experience Coordinator to join our team in Atlanta, GA. In this onsite contract position, you will play a vital role in ensuring smooth office operations and providing exceptional service to employees and visitors. This role involves managing daily administrative tasks, coordinating office activities, and contributing to a welcoming and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for visitors, ensuring a detail-oriented and courteous front desk experience.</p><p>• Organize and schedule office meetings, including booking conference rooms and managing calendar invitations.</p><p>• Handle expense reporting and procurement of office supplies to maintain seamless operations.</p><p>• Assist in creating and distributing weekly digests and monthly newsletters to keep the office informed.</p><p>• Coordinate and manage on-site events, including setup, teardown, and supply delivery.</p><p>• Monitor and address janitorial or maintenance work orders as needed to uphold office cleanliness and functionality.</p><p>• Collaborate with vendors to ensure prompt delivery of services and goods for the workplace.</p><p>• Follow established security protocols, including issuing visitor passes and maintaining building safety.</p><p>• Provide solutions to inquiries or complaints from employees and guests in a detail-oriented and service-oriented manner.</p><p>• Support onboarding processes for new team members and ensure all necessary resources are in place.</p>
<p>We are looking for a highly organized and detail-oriented Receptionist to join our team on a contract basis in Atlanta, Georgia. This role is essential in ensuring smooth daily operations, providing administrative support, and creating a welcoming environment for clients and vendors. If you thrive in a fast-paced setting and excel at multitasking, this position offers an exciting opportunity to contribute to our dynamic workplace.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist vendors and clients, ensuring a positive and attentive experience.</p><p>• Coordinate guest visits by escorting them to conference rooms and addressing their needs.</p><p>• Manage deliveries and packages for various departments, including IT, and ensure timely distribution.</p><p>• Stock kitchen supplies, maintain coffee machines, and oversee specialty coffee equipment.</p><p>• Accept food deliveries, notify executives, and ensure catering is appropriately handled on busy days.</p><p>• Identify and report facility issues such as maintenance needs, including lighting and plumbing deficiencies.</p><p>• Communicate with the landlord for building-related concerns or repairs.</p><p>• Provide calendar management support to executives, ensuring schedules are organized and optimized.</p><p>• Facilitate conference calls and assist in preparing meeting materials.</p><p>• Perform receptionist duties, including answering inquiries and managing front desk operations.</p>
<p>The Administrative Assistant II plays a crucial role in delivering essential administrative support to the operations team, thereby facilitating the successful execution of projects. This position encompasses a range of responsibilities, including organizing project documentation, scheduling meetings, and maintaining communication between project teams and stakeholders. Additionally, the Operations Administrative Assistant II is tasked with tracking project progress, ensuring accurate documentation, and aiding with meeting preparations, data entry, and other general administrative functions.</p><p><em>The job description listed herein is a basis of design and is not all inclusive.</em></p>
