We are looking for a detail-oriented File Clerk to join our team in San Francisco, California. In this long-term contract role, you will play a key part in organizing and managing important documents while ensuring data accuracy and accessibility. This position is ideal for someone who thrives in a structured environment and has a strong background in administrative tasks.<br><br>Responsibilities:<br>• Digitize physical documents by scanning and uploading them into SharePoint.<br>• Perform accurate and efficient data entry to maintain organized records.<br>• Update and manage electronic files to ensure accessibility and security.<br>• Handle email correspondence related to documentation and administrative tasks.<br>• Utilize Microsoft Excel to create, update, and maintain spreadsheets.<br>• Draft and format documents using Microsoft Word as needed.<br>• Maintain confidentiality and comply with organizational data handling protocols.<br>• Collaborate with team members to support various administrative functions.<br>• Identify and resolve discrepancies in documentation or data.<br>• Ensure compliance with company policies regarding document management and storage.
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
<p>We are looking for a detail-oriented Entry level or Staff Accountant to join our team in Doral, Florida. This role is ideal for professionals seeking to advance their accounting and financial analysis expertise. The position offers a balanced work environment with hybrid remote schedule and great benefits.</p><p><br></p><p>Schedule: 2 days Remote and 3 in-office</p><p>Location: Doral</p><p> </p><p>Salary: $55,000-$68,000</p><p>Benefits: Medical percentage paid for Employee, vacation and other days, paid Holidays, 401k and more perks !</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions accurately and ensure timely updates.</p><p>• Perform account reconciliations and prepare journal entries to maintain accurate financial records.</p><p>• Review the general ledger to verify transaction accuracy and manage accruals as needed.</p><p>• Compile and analyze financial data for month-end close and reporting purposes.</p><p>• Conduct variance analysis, revenue recognition, and profit and loss assessments to support business decisions.</p><p>• Prepare reports on expenses, claims, and cash flow while identifying key financial trends.</p><p>• Utilize Microsoft Excel tools, such as pivot tables and vlookups, for data analysis and reporting.</p><p>• Collaborate with team members to ensure compliance with accounting standards and best practices.</p>
<p>Global Tax Director – Hybrid | High‑Impact, Autonomous Leadership Role</p><p><br></p><p>Dana James at Robert Half Finance & Accounting is partnering with a local client to recruit a Global Tax Director. This is an outstanding opportunity for a driven, intellectually curious tax professional who wants to expand their expertise and become the organization’s subject‑matter expert across all areas of taxation.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Lead all aspects of U.S. tax compliance and strategy, including federal, state, and local filings</p><p>Oversee income tax, tax provision, sales/use tax, and international tax matters</p><p>Prepare and review tax provision calculations, ensuring accuracy and compliance</p><p>Manage and enhance tax planning initiatives to support global operations</p><p>Utilize OneSource for tax reporting, compliance, and process automation</p><p>Develop, implement, and refine tax processes, controls, and documentation</p><p>Serve as the organization’s Tax SME, advising leadership and cross‑functional partners</p><p>Identify opportunities for continuous improvement and operational efficiency</p><p>Build and shape the tax function as the company grows</p><p>Support audits and inquiries from tax authorities</p><p>Operate with a high degree of autonomy in a hybrid environment</p><p><br></p><p>Qualifications</p><p><br></p><p>Bachelor’s degree required; Master’s in Tax or Accounting and/or CPA strongly preferred</p><p>Extensive experience in U.S. tax with exposure to:</p><p>Income tax</p><p>Tax provision</p><p>Sales/use tax</p><p>International tax</p><p><br></p><p>Experience with OneSource tax software</p><p>Strong analytical, problem‑solving, and research skills</p><p>Highly motivated, eager to learn, and driven to expand technical expertise</p><p>Ability to thrive in an autonomous environment and build structure within a growing department</p><p>Excellent communication skills with the ability to advise leaders and translate complex tax concepts clearly</p><p><br></p><p><br></p><p>Who This Role Is Perfect For</p><p><br></p><p>A tax professional who wants to grow into a true global tax expert</p><p>Someone who is energized by building processes, owning the function, and taking on increasing responsibility</p><p>A candidate who excels in a hybrid, flexible environment with the freedom to shape the role</p><p>A proactive, self‑driven individual who wants visibility and impact</p><p><br></p><p><br></p><p>Confidential Consideration</p><p>For immediate and confidential consideration, please contact Dana James (Senior Recruiting Manager, Robert Half Finance & Accounting) with your resume via LinkedIn.</p>
<p>Robert Half Finance & Accounting is seeking an Assistant Controller for a global manufacturer in Sparks, NV. This newly created role will support the North American business unit. The ideal candidate will have a strong manufacturing background and oversee general ledger functions, cost accounting, fixed assets, sales and use tax compliance, as well as accounts payable and accounts receivable.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Overall GL Administration</p><p>• Prepare and enter General Journals as required to close books</p><p>• Daily Cash Reconciliation</p><p>• General account reconciliations and maintenance</p><p>• General Manufacturing/Cost Accounting</p><p>• Sales & Used Tax Filings</p><p>• Fixed Asset Accounting</p><p>• Supports AP and AR clerk as needed, checking and approving payment vouchers, and ensuring proper accounting of customer accounts and posting of customer payments.</p>
<p>Our client in Emeryville is seeking an interim Controller for a 3-6 month engagement. This interim role requires a strategic leader to oversee accounting operations, financial reporting, internal controls, and treasury functions. Reporting directly to the Chief Financial Officer, you will play a pivotal role in shaping financial policies, ensuring compliance, and supporting the organization’s growth in the manufacturing sector. This role is hybrid, requiring 3 days/week onsite in Emeryville. Pay is expected to be between $70-$75/hr.</p><p><br></p><p>Responsibilities:</p><p>• Oversee all accounting operations, including financial reporting, period close activities, and the development of accounting policies and procedures</p><p>• Ensure compliance with federal regulations, including Uniform Guidance for grants, Cost Accounting Standards, and Generally Accepted Accounting Principles</p><p>• Collaborate across departments to ensure accurate and timely financial data for internal and external reporting purposes, including government fund accounting</p><p>• Lead system implementations and improvements for financial processes, such as Order-to-Cash and Procure-to-Pay cycles</p><p>• Mentor and develop the accounting and general ledger teams to enhance their attention to detail and support organizational goals</p><p>• Establish clear communication channels and build strong relationships with internal stakeholders across various departments</p><p>• Coordinate with external service providers for audits, tax filings, and staff augmentation as needed</p><p>• Drive strategic initiatives and operational improvements to support the organization’s financial objectives</p><p>• Manage relationships with banking partners and oversee treasury functions</p><p>• Perform other duties as required to support the financial health and growth of the organization</p>
<p>Senior Director of Finance – Non‑Profit Organization</p><p>St. Louis, MO | Hybrid Schedule</p><p><br></p><p>Dana James at Robert Half Finance & Accounting is partnering with a mission‑driven St. Louis non‑profit to recruit a Senior Director of Finance. This is an outstanding opportunity to join an organization that is deeply committed to its community impact, offers excellent benefits, and supports work–life balance with a flexible hybrid schedule.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Oversee all GL accounting functions and month‑end close</p><p>Lead financial reporting, ensuring accuracy, compliance, and timely delivery</p><p>Manage budgeting, forecasting, and financial analysis to support organizational decision‑making</p><p>Serve as a strategic partner to leadership with regular Board interaction and presentations</p><p>Oversee audit preparation, liaise with external auditors, and ensure strong internal controls</p><p>Provide financial insights, develop dashboards/metrics, and support long‑term planning</p><p>Supervise and mentor finance team members</p><p>Collaborate across departments to support mission execution and operational efficiency</p><p><br></p><p><br></p><p>Qualifications</p><p><br></p><p>Bachelor’s degree required</p><p>CPA or Master’s degree strongly preferred</p><p>8+ years of progressive accounting/finance experience</p><p>Non‑profit, government, or similar industry experience required</p><p>Strong understanding of audit, internal controls, and compliance</p><p>ERP system knowledge and strong technical aptitude</p><p>Advanced Excel skills (pivot tables, vlookup)</p><p>Strong Communication Skills</p><p>Mission‑focused mindset with a collaborative leadership style</p><p><br></p><p><br></p><p>Why This Organization?</p><p><br></p><p>Purpose‑driven, community‑focused mission</p><p>Excellent benefits and supportive culture</p><p>Hybrid work schedule</p><p>Opportunity to make a meaningful organizational impact</p><p><br></p><p><br></p><p>Confidential Consideration</p><p>For immediate and confidential consideration, please contact Dana James (Senior Recruiting Manager, Robert Half Finance & Accounting) and submit your resume via LinkedIn.</p>
<p>Accountant – Full Cycle Role | On-Site in St. Louis</p><p>Dana James at Robert Half Finance & Accounting is partnering with a small company in the St. Louis area who is looking to add an Accountant to their team. This is an excellent opportunity for a hands-on professional who enjoys owning the accounting process and contributing to operational improvements.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Manage full-cycle accounting and own the daily accounting process.</p><p>Oversee general ledger, reconciliations, and month-end close.</p><p>Prepare and maintain accurate financial records and reports.</p><p>Support multiple entities and ensure compliance with company policies.</p><p>Assist with process improvements and contribute to system implementations as needed.</p><p><br></p><p>Qualifications</p><p><br></p><p>Bachelor’s degree in Accounting, Finance, or Business Administration (with a financial focus).</p><p>Proven experience as a full-cycle Accountant.</p><p>Ability to manage multiple companies and adapt to changing priorities.</p><p>Strong analytical skills and attention to detail.</p><p>Experience with process improvement and system implementation is a plus.</p><p><br></p><p>📩 For immediate and confidential consideration, please contact:</p><p>Dana James via LinkedIn</p><p>Sr. Recruiting Manager | Robert Half Finance & Accounting</p><p><br></p>
We are looking for a motivated and experienced Paralegal to join our dynamic legal team in Santa Barbara, California. The ideal candidate will have a strong background in civil litigation and discovery processes, as well as excellent organizational and communication skills. This role offers an opportunity to work on impactful cases that make a difference while contributing to a supportive and collaborative work environment.<br><br>Responsibilities:<br>• Provide comprehensive support to attorneys by preparing and reviewing pleadings, discovery responses, and document production.<br>• Draft motions to compel and other legal documents to ensure timely and accurate responses.<br>• Collaborate with clients to gather necessary information and documents for discovery responses.<br>• Organize and manage attorney calendars, including scheduling meetings, depositions, and travel arrangements.<br>• File legal documents in state and federal courts, ensuring compliance with all procedural requirements.<br>• Assist in drafting, editing, and proofreading legal briefs, motions, and other documents.<br>• Conduct factual research and compile supporting information for legal cases.<br>• Perform administrative tasks such as conflicts checks, document production, intake processes, and expense reporting.<br>• Review, summarize, and maintain case files, while ensuring effective client communication.<br>• Monitor and document attorney and personal time for accurate record-keeping.
<p>We are looking for an Admissions Representative to assist with a career fair event in Greenwood Village, Colorado. This role is a contract position requiring excellent communication skills, reliability, and a strong customer service mindset. </p><p><br></p><p>You will play a key role in ensuring a seamless check-in process for both employers and job seekers.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Greet employers upon arrival and verify attendance using the provided company list.</p><p><br></p><p>• Facilitate job seeker check-in by guiding them through the mobile app or assisting with paper registration forms.</p><p><br></p><p>• Provide clear instructions and support to attendees regarding the day's itinerary.</p><p><br></p><p>• Ensure accurate data entry during the check-in process.</p><p><br></p><p>• Address questions or concerns from employers and job seekers with professionalism.</p><p><br></p><p>• Collaborate with event staff to maintain smooth operations throughout the day.</p><p><br></p><p>• Utilize creative problem-solving skills to handle unexpected situations.</p><p><br></p><p>• Follow all provided guidelines and protocols for the event.</p><p><br></p><p>• Maintain a friendly and approachable demeanor to create a positive experience for all participants.</p>
<p>Robert Half Management Resources is seeking an experienced Senior Accountant for a long-term contract supporting our entertainment client based in Los Angeles. In this role, you will play a key part in consolidating and optimizing royalties and revenue allocation workflows in preparation for an upcoming software implementation. You will work closely with a lean collaborative team to oversee complex accounting processes, lead large-scale data reconciliation, and manage revenue mapping initiatives. This opportunity offers the chance to make a significant impact in a dynamic, fast-paced environment while applying your accounting and data management expertise.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and refine the royalties process to ensure accurate revenue allocation and recognition for film titles using NetSuite.</p><p>• Perform extensive data manipulation and normalization of large datasets, including millions of lines, utilizing advanced Excel techniques.</p><p>• Map normalized source files to internal databases and film title identifiers, ensuring proper allocation of funds from suspense accounts.</p><p>• Collaborate with a small and agile team to handle daily accounting tasks, such as royalties management, reconciliation, and reporting.</p><p>• Enhance and maintain documentation to improve process clarity and operational efficiency.</p><p>• Participate in discussions to identify and implement process improvements and best practices in royalties and revenue allocation.</p><p>• Ensure compliance with accounting standards and provide accurate financial reporting.</p><p>• Support the development and execution of strategies for streamlining workflows and managing large-scale data effectively.</p><p>• Contribute to the successful integration of accounting processes with existing systems and tools.</p>
<p>We are looking for an experienced Remote PART-TIME bookkeeper or senior accountant. This role is ideal for someone who is detail oriented and excels in financial management and accounting processes. You will play a key role in maintaining accurate financial records and ensuring the smooth operation of accounting functions.</p><p><br></p><p>Responsibilities:</p><p>• Manage the accounts payable process, ensuring timely and accurate payments.</p><p>• Handle company credit card transactions, including reconciliation and reporting.</p><p>• Utilize QuickBooks Online to maintain and update financial records.</p><p>• Perform account and bank reconciliations to ensure data accuracy.</p><p>• Prepare and post journal entries to the general ledger.</p><p>• Conduct month-end close procedures to finalize financial statements.</p><p>• Analyze financial data to identify discrepancies and resolve them promptly.</p><p>• Collaborate with team members to ensure compliance with accounting standards.</p><p>• Generate detailed financial reports for management review.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to work with a manufacturing company in Yakima, WA. In this contract position, you will play a key role in ensuring accurate and efficient processing of invoices, payments, and expense coding. If you thrive in a fast-paced environment and have a strong background in accounts payable, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and manage accounts payable transactions, ensuring timely payments.</p><p>• Verify and code invoices appropriately to maintain accurate financial records.</p><p>• Handle Automated Clearing House (ACH) payments and oversee check runs.</p><p>• Collaborate with internal teams to resolve any discrepancies in invoices or payments.</p><p>• Maintain organized records of all accounts payable activities for auditing purposes.</p><p>• Review and reconcile vendor statements to ensure account accuracy.</p><p>• Monitor and enforce compliance with established financial policies and procedures.</p><p>• Assist in preparing reports related to accounts payable functions.</p><p>• Communicate effectively with vendors regarding payment inquiries and issues.</p>
<p>We are looking for a skilled Legal Assistant to join our team in Palm Beach Gardens, Florida. This role requires an individual with expertise in supporting attorneys within the insurance defense sector, ensuring efficient management of legal documents and schedules. The ideal candidate will have a strong background in civil litigation and proficiency in handling court-related procedures. 100% in office, please send your resume to Stacey Lyons via LinkedIn for immediate consideration. MUST have Insurance Defense and/or Medical Malpractice!! Great office culture and lots of growth potential!</p><p><br></p><p>Responsibilities:</p><p>• Edit and refine attorneys’ letters and drafts to ensure accuracy and professionalism.</p><p>• Coordinate and manage schedules for court appearances, depositions, and meetings.</p><p>• File legal documents electronically with courts using e-filing systems.</p><p>• Prepare deposition notices and other legal documentation as required.</p><p>• Organize and maintain case files to ensure accessibility and thorough documentation.</p><p>• Communicate effectively with attorneys, clients, and court personnel to facilitate case progression.</p><p>• Monitor deadlines and ensure timely submission of all required filings.</p><p>• Assist in handling insurance defense and medical malpractice cases with attention to detail.</p>
<p>We are looking for a highly skilled Senior Legal Administrative Assistant to join our team in Dallas, Texas. This role requires a proactive and organized individual who excels in managing complex schedules, preparing legal documents, and coordinating detailed travel arrangements. The ideal candidate will possess strong communication skills and the ability to maintain confidentiality while working in a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and coordinate an active calendar of appointments, ensuring schedules are organized and updated regularly.</p><p>• Accurately prepare and submit expense reports, adhering to established procedures.</p><p>• Arrange intricate travel plans, itineraries, and agendas to support seamless operations.</p><p>• Facilitate effective communication and collaboration with attorneys, senior management, partners, and other stakeholders.</p><p>• Oversee multiple projects simultaneously, meeting deadlines and ensuring all tasks are completed efficiently.</p><p>• Handle sensitive and confidential matters with discretion and professionalism.</p><p>• Draft, review, and edit legal communications and litigation documents with precision.</p><p>• Act as a witness or notary during client document signings, ensuring compliance with legal standards.</p><p>• Assist with personal tasks, including managing finances and scheduling appointments.</p><p><br></p><p>You are experienced effective, and essential! Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com</p>
<p><strong><u>Job Description:</u></strong> An entertainment company in Hollywood is hiring an AP Specialist / Staff Accountant to manage the accounts payable process as well as contribute to staff accounting tasks. Previous experience working in entertainment and experience with Sage 300 is a plus. </p><p> </p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Process approximately 250 invoices per month, including PO verification and entry in Sage 300.</li><li>Manage the full-cycle AP function: track down POs, confirm bank information, process payments, and ensure vendor compliance.</li><li>Handle bank reconciliations, invoice imports, and credit card imports using Ramp (transitioning from Concur).</li><li>Support AR functions, including processing deposits and occasional billing tasks.</li><li>Monitor project budgets; ensure all costs are properly coded through the PO/job costing system.</li><li>Assist with ongoing upgrades of Sage 300 and collaborate on future migration to cloud solutions—tech-savviness and adaptability are key.</li><li>Coordinate emergency tasks and special projects as they arise; flexibility is essential in our dynamic industry.</li><li>Work directly with the Controller and management to support financial operations.</li><li>Wear multiple hats as needed in our small team, contributing to general office, ad hoc financial, and operational support.</li></ul><p> </p><p><strong><u>Qualifications:</u></strong></p><ul><li>2+ years’ experience in Accounts Payable or Staff Accountant roles; entertainment or project/accounting background preferred.</li><li>Proficiency in Sage 300 and experience with accounting software integrations; experience with PO systems and project job costing highly desirable.</li><li>Tech savvy and adaptable, with an interest in process improvements and system upgrades.</li><li>Bachelor’s degree is a plus.</li><li>Excellent attention to detail, organizational skills, and problem-solving abilities.</li></ul><p> </p><p>This is a fully onsite role in Hollywood to start with potential to go hybrid down the road. Hours are 9:30 – 6:30PM, Monday – Friday.</p>
<p>We are looking for an experienced HR Generalist to join our team in Sunnyvale, California. In this role, you will have the opportunity to contribute to the development and refinement of HR processes that support a growing organization. You will serve as a key point of contact for employees, ensuring compliance, fostering engagement, and enhancing the overall employee experience.</p><p><br></p><p>Responsibilities:</p><p>• Partner with leadership to implement HR programs, policies, and initiatives that align with business goals.</p><p>• Oversee onboarding, offboarding, and employee changes in HR and payroll systems to ensure smooth transitions.</p><p>• Prepare and distribute offer letters, onboarding materials, and other essential documentation.</p><p>• Manage the administration of employee benefits, including enrollments, terminations, and open enrollment support.</p><p>• Process multi-state payroll efficiently and accurately, adhering to compliance standards.</p><p>• Maintain comprehensive employee records and uphold compliance with federal and state labor regulations.</p><p>• Coordinate mandatory trainings, background checks, and ensure completion of compliance documentation.</p><p>• Support recruitment efforts by posting job openings, coordinating interviews, and communicating with candidates.</p><p>• Assist in fostering employee engagement through internal communications and culture-building activities.</p><p>• Update and maintain HR policies, templates, and documentation to reflect current standards.</p>
We are looking for an organized and proactive Purchasing Coordinator to join our team on a contract basis in Seattle, Washington. This role involves managing the transportation and delivery of supplies, assisting with warehouse organization, and utilizing computer systems for purchasing research and related activities. The position requires attention to detail, strong time management skills, and the ability to work independently in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate the pickup and delivery of orders and supplies to designated locations, including offices, warehouses, airports, and vessels.<br>• Transport shipments to air freight carriers, barges, and other destinations as required.<br>• Conduct occasional purchasing tasks based on pre-approved shopping lists.<br>• Maintain the cleanliness and organization of warehouse spaces in collaboration with the Warehouse Manager.<br>• Perform purchasing research and other business-related tasks using computer systems.<br>• Adhere to established safety protocols and actively contribute to a secure work environment.<br>• Participate in mandatory training programs to enhance knowledge and compliance.<br>• Manage the upkeep and cleanliness of the company vehicle and ensure routine servicing is completed.<br>• Plan efficient daily routes and handle substitutions for comparable items when necessary.<br>• Respond promptly to urgent or evolving needs while maintaining high standards of service.
<p>Our company is looking for a detail-oriented Accounts Receivable Specialist to support our growing accounting operations. If you thrive in a fast-paced environment and enjoy working with numbers, we invite you to apply and become an essential member of our finance department.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage invoicing, billing, and collections to ensure timely receipt of payments</li><li>Monitor outstanding accounts and follow up with clients regarding overdue balances</li><li>Apply payments to customer accounts and reconcile discrepancies</li><li>Assist with month-end closing procedures and prepare aging reports</li><li>Communicate professionally with internal teams and customers to resolve payment issues</li><li>Support audits and ensure compliance with company policies and regulatory requirements</li><li>Maintain accurate and organized records for all accounts receivable transactions</li></ul><p><br></p><p>For immediate consideration, please contact Dennis at 925-271-4809</p><p><br></p>
<p>Our company is seeking a motivated and detail-oriented Staff Accountant to help drive our accounting operations and support business growth. If you are eager to expand your skills and make a real impact, we’d love to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and maintain financial records, including journal entries and general ledger reconciliations</li><li>Assist with month-end and year-end closing processes</li><li>Support accounts payable and accounts receivable functions</li><li>Prepare financial statements and management reports</li><li>Ensure compliance with internal accounting controls and regulatory guidelines</li><li>Monitor cash flow, help with budgeting and forecasting</li><li>Assist with audits and respond to auditor requests</li><li>Collaborate with team members across departments to resolve discrepancies and streamline processes</li></ul><p>For immediate consideration, please contact Dennis at 925-271-4809</p><p><br></p><p><br></p>
<p>Our company seeks an enthusiastic and detail-oriented Contracts Administrator with 2–4 years of experience to join our dynamic legal and contracts team in Mountain View. This is an excellent opportunity for a professional looking to expand their expertise while supporting corporate and commercial contract management within a collaborative, fast-paced environment. This role is on-site in Mountain View with full-time hours. If you're a Contracts Administrator looking to gain additional experience, apply today!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer and coordinate the full contract lifecycle, including preparation, review, tracking, execution, renewal, and closure of commercial, vendor, and service agreements.</li><li>Assist with drafting and editing contracts, amendments, non-disclosure agreements (NDAs), and other related legal documents.</li><li>Ensure compliance with company policies, procedures, and applicable laws throughout contract administration processes.</li><li>Maintain and update contract management systems, ensuring accurate and timely record-keeping.</li><li>Track and monitor contract milestones, key dates, and obligations; provide periodic status updates to relevant stakeholders.</li><li>Collaborate with legal, procurement, and business units to resolve contract issues and ensure efficient workflow.</li><li>Support the development and improvement of contract templates and internal processes for increased efficiency.</li><li>Assist with audits, reporting, and responses to internal and external contract-related inquiries.</li></ul><p><br></p>
<p>We are looking for a meticulous Collections Specialist to join our team on a contract basis in Glendale, California. In this role, you will manage and analyze account receivables while ensuring clear and effective communication with clients regarding outstanding balances. This position offers an excellent opportunity to utilize your expertise in collections and credit processes. For immediate consideration apply today!</p><p><br></p><p>Responsibilities:</p><p>• Analyze account receivable data using Access databases, Excel spreadsheets, and QuickBooks.</p><p>• Engage with clients to resolve outstanding balances through precise communication.</p><p>• Update and maintain detailed notes in the Access database regarding client interactions.</p><p>• Execute commercial and consumer collections processes efficiently and effectively.</p><p>• Monitor billing and payment activities to ensure timely collections.</p><p>• Collaborate with internal teams to address discrepancies or issues in accounts.</p><p>• Provide regular reporting on collection activities and outstanding accounts.</p><p>• Follow established credit and collection procedures to mitigate risks.</p><p>• Identify opportunities to improve collection processes and recommend solutions.</p>
<p>We are looking for a motivated Invoicing Specialist to join our team in Everett, Washington. This is a Contract to permanent position, offering an excellent opportunity for career growth. The ideal candidate will bring strong problem-solving skills, attention to detail, and a proactive approach to managing accounting tasks.</p><p><br></p><p>Invoicing Specialist primarily responsible for preparing contract and grant invoices and related reports. Assists in ensuring that the agency has the systems & procedures in place to support effective program implementation and conduct flawless audits. Invoicing Specialist will work closely with AR Accounting Specialist, program other staff to provide financial support to operations.</p><p>Prepares contract billings and sends to funders.</p><p>Maintain contract folders in office. </p><p>Prepares misc invoices, as required.</p><p>Prepares internal reports relating to invoices. </p><p>Reviews invoicing issues with appropriate programs and resolves any issues noted.</p><p>Prepares journal entries\file imports to input invoice data to general ledger system. </p><p>Maintains contract and grant files.</p><p>Serves as back up to A/R Specialist.</p><p>Serves as financial resource to program staff and administrative departments, as assigned.</p><p>Assists with annual budgeting process</p><p>Assists with preparation for the annual audit.</p><p>Assists in development & implementation of internal controls and process enhancements.</p><p>Supports the agency’s mission through assisting or leading special projects. </p><p>Performs other duties as assigned.</p><p><br></p><ol><li>Invoicing Specialist position requires AA in Accounting or 5 or more years of accounting exp & progressive advancement within organizations</li><li>Nonprofit accounting experience preferred, but not required </li><li>Thorough knowledge of mid-size to larger business financial software systems </li><li>Exp working with governmental contracts preferred.</li></ol>
<p>Are you detail-oriented and passionate about numbers? Our company is seeking a dedicated Bookkeeper to join our finance department. In this role, you will ensure accurate financial recordkeeping, support the accounting team, and play a vital part in our business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and update financial records, including ledgers, journal entries, and reconciliations</li><li>Process accounts payable and accounts receivable transactions</li><li>Monitor cash flow and manage bank reconciliations</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Assist with payroll processing and expense tracking</li><li>Support audits and tax preparation by ensuring documentation is accurate and organized</li><li>Work closely with the accounting team to resolve discrepancies and support process improvements</li></ul><p>For immediate consideration, please contact Dennis at 925-271-4809</p><p><br></p>
<p>Are you detail-oriented and thrive in a fast-paced environment? Our company is seeking an Accounts Payable Specialist to join our accounting team and ensure timely and accurate processing of vendor invoices and payments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and expense reports efficiently and accurately</li><li>Manage vendor accounts, including setup and maintenance</li><li>Verify, code, and post accounts payable transactions</li><li>Prepare and process payments, ensuring compliance with company policies</li><li>Reconcile accounts and resolve discrepancies on a regular basis</li><li>Assist with month-end closing procedures and prepare supporting documentation</li><li>Respond to internal and external inquiries regarding accounts payable matters</li><li>Contribute to process improvement initiatives as needed</li></ul><p>For immediate consideration, please contact Dennis at 925-271-4809</p><p><br></p>
